1962 RES CITY COUNCIL WILL PROVIDE EMERGENCY MEDICAL SERVICES FOR CITIZENS OF PARIS BEGINING FIRST DAY OF SEPTEMBER 1979RESOLUTION N0. 1962 .
WHEREAS, the City Council of the City of Paris will be provid-
ing emergency medical services for the citizens of Paris beginning
on the first day of September, 1979; and,
WHEREAS, the City Council has received proposals for com-
puter billing services for the emergency medical services; and,
WHEREAS, the proposal of Computer Services Limited best
suits the needs of the City of Paris; and,
WHEREAS, the form of contract to provide such service is
attached hereto as Exhibit A; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PARIS, That Computer Services Limited be engaged to provide
computer billing services to the Department of Emergency Medical
Service of the City of Paris upon the terms and conditions and in
the form of Exhibit A attached hereto, and that the Mayor of the
City of Paris, Michael E. Malone, be, and he is hereby authorized
and directed to execute said contract on behalf of the City of Paris.
Passed and adopted this 13th day of August, 1979.
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tchael E. Malone, Mayor
A TTEST:
H. C. Gr ene, City Clerk
APP OVED A FORM:
i .
. K. Haynes, City Attorney
COMPUTER BILLING AND SERVICES CONTRACT
STA TE OF TEXA S ~
COUNTY Or LAMAR ~ This contract made and entered into this 13th day of August,
1979, by and between the CITY OF PARIS, Paris, Texas, a body
politic, acting by and through its Mayor, duly authorized, hereinafter
called CITY, and HARVEY CAVENDER and BILL MERCY, D/B/A
COMPUTER SERVICES LIMITED, hereinafter called CSL, hereby
contract and agree as follows:
Effective September 1, 1979, CSL will provide CITY with
professional management consulting services for the Paris Ambulance Service operated by the Department of Emergency
Medical Service. These services are to include the following:
1. Collection of information on patient charges, process
this information, preparing statements for the
Paris Ambulance Service patients, mail out state-
ments and ensuing bills and make a reasonable
attempt to collect the Paris Ambulance Service
accounts receiva.ble.
2. Filing of patient's insurance,' including Medicare/Medicaid.
3. Set up an individual patient file that will include the
following:
a. Patient name, address and phone number
b. Guarantor's name
c. Date of last payment
d. Balance due
4." Provide the Paris Ambulance Service with a daily trans-
action register which lists in account number sequence
aIl transaction activ:ity (each days charges, payments
and adjustments).
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5. Provide the Paris Ambulance Service with a dai.ly trans-
action summary register (if desired) which indicates
daily and month-ta-date revenue.
6. Provide the Paris Ambulance Service with Accounts
Receivable Status Report, a report that lists all
activity for each account that has an outstanding
balance or has had transactions for the current
montho
7. Provide the Paris Ambulance Service with an Accounts -
Receivable History Report, which may be produced on
demand and show patient account information and the _
associated history relating to charges, payments and
adjustments.
8. Provide the Paris Ambulance Service with a.n Aged Accounts Receivable Summary Report, showing the
accounts receivable summarized by financial class.,
indicating number of accounts and aged dollar amounts
for each class.* .
.9. Provide the Paris Ambulance Service with an Aged
Accounts Receivable Report, and aged analysis of
accounts on those accounts that meet certain specified
criteria (used in connection with aged accounts receiv-
able summary report to focus attention on specific
problem areas).
10.' Provide the Par.is Ambulance Service with a Monthly
'I'ransaction Summary Report, listing the month-to--date
and year-to-date transactions by revenue center, along
with comparison figures and per cent variations from
the prev.ious year.
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11. Provide the Paris Ambulance Service with a Monthly
Transaction Detail Report which defines transactions
with their month-to-date and year-to-date frequencies
and dollar amounts.
12. Provide the Paris Ambulance Service with a Collection
Status Report indicating information on all accounts
that have been transferred to collections; any ac-
counts that have a past due balance after six months
of billing are to be turned over to an outside collection -
agency or as the CITY may choose.
13. Provide the Paris Ambulance Service with a Third
Party Claims Register recapitulating third party claims
activity.
14. Provide the Paris Ambulance Service with reports detailing frequency of diagnosis and procedures
performed.
15. Provide the Paris Ambulance Service a private con-
sultation once each month for the purpose of review
and discussi.on of any or all of the above.
16. CSL will provide at its own expense:
a.' Telephone service related to administration and
collect.ion of accounts receivable.
b. All forms, office supplies and furniture related
to administration and collection of accounts
receivable.
c. All personnel related to administration and
collection of accounts receivableo'
d. Rent and utilities.
e. All postage related to aclm.inistration and
collection of accounts receivable.
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f. The post office box to which Paris Ambulance
Service bills are to be mailed (if desired).
In consideration for the services provided, CITY will compen-
sate CSL in the following manner:
On the first day of each month starting October 1, 1979,
CITY will remit to CSL in the foll.owing manner:
Processing up to 250 patient charges total price per
month of $750. 00
Processing from 251 to 275 patient charges zotal pri.ce
per month of $809.00 Processing from 276 to 300 patient charges, total price
per month of $868.00
Processing from 301 to 325 patient charges total price
per month of $927. 00
Processing from 326 to 350 patient charges total price
per month of $986.00 Processing from 351 to 375 patient charges total price
per month of $1, 045. 00
Processing from 376 to 400 patient charges total price
per m onth of $1,100. 00
This agreement will be in effect for a period of six months -
at which time all parties agree to review above servi.ces. At the
end of six months, if CITY chooses to continue with the service,
the contract period will be extended to a period of three (3) years.
From that point, the contract may be terminated by either party on
ninety (90) days notice.
CITY OF PA R IS
By:
Michael E. Mal.one, Mayor
ATTEST:
H. C. Greene, City Clerk
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APPROVED AS TO FORM:
T. K. Haynes, ity Attorney
COMPUTER SERVICES LIMITED
By:
Harvey Cavender, Partner
Bil Mercy, Partner
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