1993 RES CITY COUNCIL IN RES NO 1839 AUTHORIZED CONTRACTING WITH CHAMBER OF COMMERCERESOLUTION N0. 1993
WHEREAS, the City Council of the City of Paris did
heretofore in Resolution No. 1839 authorize the contracting
with the Chamber of Commerce of Lamar County to use hotel
occupancy tax funds for promoting and advertising the City
of Paris, which contract expires on the 31st day of December,
1979; and,
WHEREAS, the City Council is pleased with the accomplish-
ments through the use of the hotel occupancy funds and is
desirous of renewing the contractual arran~ement with the
Chamber of Commerce of Lamar County, for a term of two (2) years,
beginning January l, 1980 and ending December 31, 1981; and,
WHEREAS, the Mayor of the City of Paris, Michael E. Malone,
does hereby recommend for appointment for the Councilman position
of said Committee,George Fisher, Jr. to serve through December
31, 1981; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
That the Mayor of the City of Paris, Michael E. Malone, be, and
he is hereby authorized to execute on behalf of the City of Paris,
a contract with the Chamber of Commerce of Lamar County, upon
the terms and conditions and in the form attached hereto as
Exhibit "A'' .
BE IT FURTHER RESOLVED, That a committee, be, and the
same is hereby appointed, consisting of the P2ayor of the City of
Paris, the City Manager or Acting City Manager of the City of
Paris, and Councilman George risher, Jr, to serve as the
committee to review and approve the proposed program of work
of the Chamber under said contract.
Passed and adopted this lOth day of December, 1979.
,
r
Mic ae E. Ma one, ayor
ATTEST:
.
H. C. Gr ene, City C er
APPROVED AS FORM:
~
T. . aynes, City Attorney
('/1TTTD A rT
STATE OF TEXAS ~
COUNTY OF LAMAR ~
KPJOW ALL MEN BY THESE PRESENTS :
That the CITY OF PARIS, Paris, Texas, a municipal
corporation, acting by and through its Mayor, duly authorized,
hereinafter called City, arid the CHAMBER OF COMrIERCE OF LAMAR
COUNTY, a corporation, acting by and through its President,
duly authorized, hereinafter called Chamber, in cansideration
of the mutual covenants, agreements, stipulations and payments,
hereby contract and agree as follows:
1. That Chamber agr_ees to maintain a visitors and
convention council for the purpose of promoting and advertising
the City of Paris in developing an annual program of work.
2. That Chamber shall submit for approval a proposed
annual program of work to a committee composed of the Mayor of
the City of Paris, one City Councilman and the City Manager
each year on or before 1 December, which program of work shall
include proposed expenditures of funds provided under this
contract, and shall submit for approval to said committee any
proposed amendment to said program of work a minimum of thirty
(30) days before the proposed effective date of such amendment.
3. That the Chamber's established visitors and conven-
tion council shall meet at least quarterly and within thirty
(30) days after the end of each quarter, sha11 submit minutes
of the visitors and convention council meeting and a financial
report to the City Manager of the City of Paris.
4. That Chamber shall be considered an independent
contractor for the purpose of this contract and shall in no
manner incur expenses or liability on behalf of City.
5. That Chamber agrees to hold City harmless from any
and all claims by third parties for injuries, damages or
EXHIBIT "A"
~
liability that might occur as a result of actions by Chamber
in connection with this contract.
6. That Chamber shall receive and deposit all funds
provided herein in a separate banking account in such a manner
as to preclude commingling of these funds with other funds of
said Chamber.
7. That in order to provide funds necessary to carry
out the promotion and advertising of the City of Paris, Chamber
shall be paid from money collected by the City under Article III
of Chapter 28; Code of Ordinances of City of Paris, pursuant to
the approved program of work.
The City shall retain 5% of quarterly collections under
Article III of Chapter 28, Code of Ordinances of City of Paris,
to cover the costs of collection of said tax, provided, however,
that the amount for collection of said tax may be changed by
the City Council upon a showing that the actual cost of said
collection is more than 5%. City shall pay over tax funds
collected to Chamber within ten (10) days after the collection
thereof as provided in Section 28-14 of the Code of Ordinances
of the City of Paris.
8. That money paid to Chamber as a result of this
contract shall be used only for the purposes enumerated in
Section 28-12 of the Code of Ordinances of the City of Paris.
Chamber agrees ta furnish an audit to City showing the manner
and amount of expenditure of these funds within a reasonable
period of time after the close of the Chamber's fiscal year.
9. That Chamber will at the same time of presentation
of the above described audit provide a report of its activities
with regard to the use of the funds herein provided for, in
order that City may evaluate the results of the promotion and
advertising campaign so conducted.
JJ
10, That Chambez may secure and pay foz, out of funds
herein provided, the services of individuals or corporations
to promote and advertise the City of Paris,
11, That the tertn of this cantract shall be for a
term of two (2) years, beginning Januaxy 1, 1980 and ending
December 31, 1981,
Executed on the dates shown in the acknowledgements
below,
CITY OF PARIS
.
By: ic ae ~ Ma one, ayor
ATTEST:
H. C. Greene, Ci_ty Clerk
APPRQVED AS TO FORM;
T, K, Haynes, City Attorney
CHAMBER OF COMMERCE OF
LAMAR COUNTY
By:
Pat 11. Bassano, President
ATTEST:
Patrick J. Ryan, Secretary
APPROVED AS TO FORM:
J. D. c aug in, Attorney ~
STATE OF TEXAS ~
COUNTY OF LAMAR ~
BEFORE ME, the undersigned authority, on this day person-
ally appeared MICHAEL E. MALONE, Mayor of the City of Paris,
known to me to be the person whose name is subscribed to the
foregoing instrument, and acknowledged to me that he executed
the same for the nurposes and consideration therein expressed
and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this
day of December, 1979.
Notary Pu ic, Lamar County, Texas
STATE OF TEXAS ~
COUNTY OF LAMAR ~
BEFORE ME, the undersigned authorit;r, on this day person-
ally appeared PAT M. BASSANO, President of the Chamber of Commerce
of Lamar County, known to me to be the person whose name is sub-
scribed to. the foregoing instrument, and acknowledged to me that
he executed the same for the purposes and consideration therein
expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this
day of December, 1979.
Notary Pub ic, Lamar County, Texas