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1833 RES CITY COUNCIL AT ITS REGULAR MEETING ON 10TH DAY OF OCTOBER 1977 APPROVED ADVERTISEMENT FOR BIDSRESOLUTIUN N0. 1833 , WHEREAS, the City Council of the City of Paris, did at its regular meeting on the lOth day of October, 1977, approve the advertisement for bids for the furnishing and installation of two (2) Heating and Air Co~ditioning Units at the Cox Field Airport Terminal Building, in accordance with detailed specifications dated November, 1977, which bids were received until 10:~J0 o'clock A. M. , Wednesday, November 9, 1977; and, WHEREAS, the best bid for such equipment was made by Preferred Air Conditioning of Paris, Inc., and it should be awarded the contract for furnishing and installation of such equipment; and, WHEREAS, the form of contract to furnish and install such equipment is attached hereto as Exhibit A; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, That the bid of Preferred Air Conditioning of Paris, Inc. , for the furnishing and installation of two (2) Heating and Air Conditioning Units at the Cox Field Airport Terminal Building, within 60 calendar days, in the amount of $4, 025. 00 is hereby accepted and let, conditioned upon said contractor meeting a11 of the terms and conditions included in the bid documents; and, BE IT FURTHER RESOLVED, That the City Manager of the City of Paris, I<erry R. Sweatt, be, and he is hereby authorized and directed to execute on behalf of the City of Paris, the contract with Preferred Air Conditioning of Paris, Inc, for the furnishing and installation of two (2) Heating and Air Conditioning Units at the Cox Field Airport Terminal Building, upon the terms and con- ditions and in the form shown in Exhibit A attached hereto. Passed and adopted this 14th day of November, 1977. . mes M, u te, Mayor ATTEST: % . H. C. Gre ne, itY erk APPROV TO FORM: ~ . , ~ T. I<, ayne , City Attorney PURCIiASE CON7RACT S'TATE OF 7EX11S COUNTY OF LAMAR j , This Agreement made and entered into this 14th day of November 19 77 , by and bettiaeen the City of Paris, a municipal corporation, of the State of Texas hereirafter called purchaser, and Prefe.rred Air Conditioning of Paris, fnc. here-i nafter cal 1 ed sel 'I er. Witnesseth: That the parties hereto, in consideration of the covenants and a_yreern2nts hereinafter contained to be kept and performed by the respective parties, do hereby agree as follo:rs: . 2. Seller agrees to se71 to purchaser and to furnish and deliver for the ~xp4Nxm=xu9 Cox Field Airport Ci ty of Pari s, f. o. b. , Pari s, Texas the following: Two 12). Heatin~and Air Condit'ioning iTnirs in accordance ti~aith De-tailed Specifications and Bid Form for the furnishing and . delivery of Two (2) Heating and Air Gonditioning Units to Cox Field Airport Terminal Bui tng ar~ insta ation of the same, within 60 calendar davst for the Ci ty of Pari s D~~~i;aiMunicipal Airport Cox Fi,ld dateci November u~ 1977 ; at-and for the consideration of $ 4,025. Q0 2. Seller agrees to furnish and deliver the heretofore stated item(s) in accordance with the provisions of the Detailed Specifications and Qid Form _ attached hereta and made a part hereof, and to perform the installation of the same. . 3. It is understood that the following documents, to-wit: Notice 1;o Bidders, Uetailed Specifications and Bid Form, copies of which are hereto attached, are : hereby made a part of this contract, and each of the parties hereto agree to . carry out and perform each and all of the provisions of this contract and of the docurtients incorporated hereir and made a part hereaf upon his or its part to be perfarmed. Orlginals of said documents are filed in the Office of the City Clerk . of the Ci ty of Pari s: . 4. Purchaser agrees to pay to seller the sum of $ 4,025.00 upon final acceptance by -the purchaser of the item(s) specified in Paragraph 1 above. _ IN WITNESS WNEREOF, the parties to these presents have executed this Agreement in the year and day -first above written. GITY OF PARTS PREFERRED AIR CONDITIONING OF PARIS, INC. PURCHAQIER SELLER . BY: I<erry R. Sweatt, City Manager FlTTEST: H. C. Greene, City Clerk BY: Robert J. Reed, President ATTEST: Secretary EXHIBIT A STATF OF TEXAS ~ COUNTY OF LAMAR ~ E3EFORE ME, the undersiyned authority, on this day personal1y appeared I<ERRY R SWEATTL Citv Manager of the City of Paris , knawn to me to be the person ti{those name is subscribed to the forego-iny instrument, and acknoviledyed to me that he executed the saiile for the purposes and consideration therein ey.pressed, and in the capacity therein statecl. GIVEN UNDER MY FIAND AND SEAL OF OFFICE, this day of November , 19 77 . Klcitary Publ i c, Lamar County, 7exas S7ATE OF TEXAS ~ COUNTY OF LAMAR , ~ . BEFORE ME, the unders-igned authority, on this day personal1y appeared ROBERT J. REED, President of Peferred Air Conditionin~ of Paris. Inc. , knowm to me to be the person tivhose name is subscribed to the foregoing instrument, and acknowledged to me that . he executed the same for the purposes and consideration -therein expressed, and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day of November , 19 77 : Notary Public, amar County, Texas NOTICE TO BIDDERS The City of Paris will receive sealed bids at the office of City 14anager, P. O. Box 1037, Paris, Texas for the furnishing and installation of two (2) Heating and Air Conditioning Units at Cox Fie1d Airport Tern2ina2 Building. Bids will be received until I0:00 A.M., 67adnesday, November 9, 2977, at which time bids will be opened, tabulated and referred to the City Cauncil for their consideration at the meetzng at 7:00 P.M., Monday, November 14, 1977. Bidders are requested to use attached bid forms to submit b.ids on this matter. Specifications describing equipment upon which bids will be received are attached hereto. Detailed information of p.roduct model and type should be inc.Zuded with bid proposal. Bidders are expected to familiarize themselves with the building in which the heating and air conditzaning will be installed. Bidclers should contact Horace Shires, Building Inspector, 785-7511, for an inspection tour of the building. The City of Paris reserves the right to re,ject any or a13 bids, to waive any informa.Zi.ty in bidcling and to award as may be advantageous to the G'ity. Ker.ry R. Sweatt, City Manager SPECIFICATIONS FOR THE FURNISHING AND INSTALLRTION OF HEATING AND AIR-CONDITIONING EQUIPMENT - COX FIELD AIRPORT TERMINAL BUILDING The City of Paris proposes to replace the present heating and air-conditioning system for the airport terminal building with two (2) separate units as per the fol l owi ng : 1. Cooling: Each unit shall have a 3 phase, 240 volt condensing element capable of producing 57,000 BTU based on ARI Rating @ 95 degrees outside, dry bulb; Indoor @ 78 degrees dry bulb and 65 degrees wet bulb. 2. Heating: Each unit shall have a 25 KW (2 stage) electric resi5tance heating element wired for 240 V, 3 phase e1ectric characteristics. 3. Blawer: Blower element shall be designed for not less than 2000 CFM. 4. Contractor shall furnish and install as per manu-Facturers recommendations, suction and liquid refrigerant lines from indoor evaporator to roof mounted condensing units. Suction lines sha11 be insulated with no less than thick foam rubber. 5. Contractor shall provide and install, for each system, a two stage heating and single stage cooling thermostat. The cooling module sha11 energize roof mounted condensing unit and blo4ver motor. The heating modu1e shall energize 15 K.W first stage and 10 KW secand stage for each unit. 6. Contractor is expected to provide all electrical work required for the installation of the two systems. 7. Contractor is to use existing duct work for the distribution of conditioned air from the new units. Old heating and air conditioning units are to be removed and become the property of the contractor. Contractor shall sea1 off all duct work not necessary to the new system. 8. System installed shall be warranted for a period of not 1ess than one (1) year from date of acceptance and in addition to the one year warranty, manu- facturer shall warrant compressor motor only for an additional four (4) years. 9. 4Jarranty Certificates shal1 be submitted to the City by the Contractor. 10. Efficiency Rating: System shall have a minimum EER rating of 7.0. BID FORM TO . MEIYOR AND CITY COUNCIL FP.Or1: PRE FFRRF10 ATR COt.7nrTL -rirr7G- OF PARIS, xNC. Name and Address of Bidder 1360 N. Main. Su?,:te 11 ParS_s, Texas 75460 (I) (j1e) hereby offer to furnish and install two heating and air condit- ioning units in the Cox Field Airport Terminal Bui.lding meeting your specif- ications, except as noted bel_ow, for the consideration stated herein: (Describe any deviation from the prepared specifications.) l. 2. 3. 4. 5, (Use reverse side fcr further listi Said units to be furnished and installed within 60 (complete) calendar days with all equipment as per the City of Paris Specifications. BID PRICE for furnishing and installation of two heating and air conditioning units as e r s ecifications. j/ ---~r Signature and Title-of Person SuUmitting Bid $4`025 .00 this 9_ day of. NovPmh~-r-, 1977. INSTRUCTIONS TO T3IDDERS: Place completed bid in envelope, together with descriptive material of proc3uct mode.l and type, seal envelope, mark envelope outside, "Bid on Heating and Air Conditioni.ng, Cox Fie1d Airport Terminal Building", City of Paris, Paris, Texas, Bid Date 10:00 A.TMS., November 9, 1977, and cause envelope to he delivered to the office of Cii;y Tianager, City of Par.is, Texas, no later,than 10:00 A.M., November 9, 1977.