06-F MiscellaneousMEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
28, 2001.
Honorable Mayor, Michael J. Pfiester
City Council Members
Thomas E. Haynes, Project Coordinator
September 5, 2001
Award of Bids
Santa-Fe Frisco Depot
Competitive bids were received of the above referenced project on August
Attached is a bid tabulation of bids for your review.
I respectfully recommend that the bids of the six (6) contracts be awarded as
shown below:
Contract Description Contractor Bid Amount
No.
1 Soil Treatment, Concrete and American Restoration $116,016.00
Masonry
2 Carpentry American Restoration $170,104.00
3 Finishes Amedcan Restoration $140,543.00
4 Mechanical Jamar Contractors $109,625.00
5 Electrical Phoenix I Restoration $89,126.00
and Construction
6 Miscellaneous Phoenix I Restoration $7,380.00
and Construction
TOTAL $632,794.00
Our Construction Manager, Wendell Moore, estimated that the bids would be
$628,000.00. This is within our budget.
Thank you for your consideration.
Respectfully,
Tommy Haynes
Project Coordinator
DRAFT
LISAkRESOLUTIONS\CURRENTkDepot - Miscellaneous
September 6, 2001
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, CONDITIONALLY AWARDING THE BID AND
AUTHORIZING A CONTRACT FOR THE PERFORMANCE OF
MISCELLANEOUS WORK AS PART OF THE "PARIS SANTA FE -
FRISCO RAILROAD DEPOT REHABILITATION PROJECT"; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the City of Paris did heretofore enter into a contact with the Texas
Department of Transportation (TxDOT) to rehabilitate the Paris Santa Fe - Frisco Railroad
Depot under TxDOT's Statewide Transportation Enhancement Project Program; and,
WHEREAS, the City of Paris did heretofore advertise for bids for furnishing plant, labor,
materials, and equipment, and for performing all work required for the "Paris Santa Fe - Frisco
Railroad Depot Rehabilitation Project," which bids were received until 3:00 o'clock p.m.,
Tuesday, August 28, 2001; and,
WHEREAS, the best bid for the performance of that portion of the project dealing with
miscellaneous work was made by Phoenix I Restoration and Construction, Ltd. of Dallas, Texas,
and it should be awarded the bid for the same; and,
WHEREAS, the award of any contract by the City for construction of the project must
be specifically conditioned upon and shall be subject to the subsequent review and approval of
TxDOT, otherwise to be null and void and of no force and effect; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all
things approved.
Section 2. That, subject to the review and approval of the Texas Department of
Transportation (TxDOT) as otherwise specified herein, the bid of Phoenix I Restoration and
Construction, Ltd. for the performance of that portion of the project dealing with miscellaneous
work for the "Paris Santa Fe - Frisco Railroad Depot Rehabilitation Project" in the amount of
$7,380.00, be, and the same is hereby, accepted and let conditioned upon said contractor meeting
all of the terms and specifications included in the bid documents.
Section 3. That, subsequent to the review and approval of TxDOT as otherwise specified
herein, the Mayor be, and he is hereby, authorized and directed to execute, on behalf of the City
of Paris, the contract with Phoenix I Restoration and Construction, Ltd., upon the terms and
conditions and in the form approved by the City Attorney, City Manager, and City Engineer.
Section 4. That, notwithstanding the other provisions of this resolution, acceptance of
said bid and approval of the aforesaid contract is hereby conditioned upon and subject to the
subsequent approval of TxDOT, without which such approval the City's actions herein shall
be null and void and of no force and effect.
Section 5. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 10th day of September, 2001.
Michael J. Pfiester, Mayor
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney