1512 RES COP WITH CHARTER REQUIREMENTS ADVERTISED FOR BIDSRESOLUTION NO. 1512 ,
WHEREAS, the City of Paris did, in accordance with Charter
requirements, advertise for bid the closed circuit television
and intercom system for the Paris Police Building Renovation
prior to the regular Council Meeting of the City Council held
September 11, 1972; and,
WHEREAS, at the regular Council Meeting on September 11,
1972, bids were received and placed in a committee for study;
and,
WHIIREAS, said committee reported at thesame Council
Meeting, recommending the bid of Sound Electronics, a division
of Burns Electronic Security Services, Inc., and the bid was
awarded in accordance with the recommendation of the committee;
and,
WHEREAS, thereafter, a contract was prepared between the
City of Paris and Sound Electronics, a copy of which is attached
hereto and marked Exhibit A; and,
WHEREAS, said contract was submitted to Sound E1.ectronics
and executed by the same and returned to the City of Paris and
executed by the Mayor; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS,
That the contract attached hereto as Fxhibit A is hereby, in all
things, approved, and the execution of the same by the Mayor,
James W. Farris, on behalf of the City of Paris, Paris, Texas,
on the 22nd day of September, 1972, is hereby ratified and is
the act and deed of the City of Paris the same as if said exe-
cution was authorized by resolution prior to said execution.
Passed and adopted this 9th day of October, 1972.
ATTFST :
~ .
H. C. Greene, City Clerk
APP OVED O FORM:
T ! . Hayn , City Attorney
AGREEMENT
BETWEEN THE
CITY OF PARIS
AND
SOUND ELECTRONICS
(a Division of Burns Electronic Security Services,Inc.)
THIS AGREEMENT
made this 14th day of September in the year Nineteen Hundred and
Seventy-two,
BY AND BETWEEN
THE CITY OF PARIS, Paris, Texas, a municipal
body politic and corporate in perpetuity hereinafter called Owner,
and
SOUND ELECTRONICS, a Division of Burns Electronic
Security Services,Inc., hereinafter•called the Contractor,
WITNESSETH,
that the Owner and Contractor for the consideration hereinafter
named agree as follows:
ARTICLE l. SCOPE OF THE WORK
The Contractor shall furnish all of the materials and perform all
of the work shown on the Drawings and described in the Specifications
entitled:
CLOSED CIRCUIT TELEVISION AND INTERCOM SYSTEN _
For
PARIS POLiCE DEPARTMEN'?.'
811 Bonham S`reet, Paris, Te:~__
authorized for advertisement for bids by the Cicy Cou.zcil o~ pa::-~s,
Texas, on the 14th day or AuSusL, 1972, prepG_--
Architect, acting as ai.d in these Contract Doc-
Architect; and shall do everything required b,,
General Conditions of the Contract, the Speci:=:_`-_,loi:s
Drawings.
EXHIBIT A
ARTICLE 2. TIME OF COMPLETION
The work to be performed under this Contract shall be commenced
and completed to allow the owner to place into operation the
equipment provided for herein, on or before April 30, 1973. All
work required in the base bid shall be completed by Contractor by
coordinating his work with M. D. Misso Construction Company and
shall be prepared to begin work upon 15 days notice from the
Architect and shall complete installation within 30 calendar days.
The contract price shall be subject to reductions for any loss in
grant awarded by the Law Enforcement Assistance Administration and
Criminal Justice Council under which this project is partially
funded due to delay or delays beyond the above date which are due
in part or totally to the action or lack of action by the Contractor.
ARTICLE 3. THE CONTRACT SUM
The Owner shall pay the Contractor for the performance of the Contract,
cubject to additions and deductions provided therein, in current funds
as follows: BASE PROPOSAL: For all labor, materials and equipment
necessary for complete installation of closed circuit television and
intercom system and all appurtenances thereto for the sum of
FIFTEEN THOUSAND SEVEN HUNDRED FIFTY-THREE DOLLARS ($15,753.00).
Where the quantities originally contemplated are so changed that
application of the agreement unit price to the quantity of work
performed is shown to create a hardship to the Owner or the Contrac-
tor, there shall be an equitable adjustment of the Contract to pre-
vent such hardship.
ARTICLE 4. ACCEPTANCE AND PAYMENT
Payment shall be due thirty days after completion of -che work
provided the work be then fully completed and the ccntlGct fuliy
performed.
Upon receipt of written notice ~.hat tne wor;c is rcGUv to-r
inspection and acceptance, the Architect shaii Nromptiy
inspection, and when he f inds the work accepzuL ~e and Z:-:c Can cZuc c
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fu11y performed he shall promltly issue a final certificate, over
his own signature, stating that the work provided for in this
Contract has been completed and is accepted by him under the terms
and conditions thereof, and that the payment found to be due the
Contractor, and noted in said certificate, is due and payable.
Before issuance of payment the Contractor shall submit evidence
satisfactory to the Architect that all payrolls, materials bills,
and other indebtedness connected with the work have been paid or
otherwise satisfied.
If after the work has been substantially completed, full completion
thereof is materially delayed through no fault of the Contractor,
and the Architect so certifies, the Owner shall, upon certificate
of the Architect, and without terminating the Contract, make payment
for that portion of the work fully completed and accepted. Such
payment shall be made under the terms and conditions governing
payment, except that it shall not constitute a waiver of claims.
ARTICLE 5. THE CONTRACT DOCUMENTS
The Invitation to Bid, Instructions to Bidders, Proposal, General
Conditions, General Requirements, Functional Requirements, Techi-
cal Requirements, Addendum #l, together form the Contract and they
are as fully a part of the Contract as if fully repeated herein
and are attached hereto as Exhibit A. There follows an enumeration
of the Contract Documents:
Specifications - Closed Circuit Television and
Intercom System for Pa-ris Police
Department (Page one to seventeen)
Project Drawings -(sheets one and two)
Addendum #1 - (not dated)
IN WITNESS WHEREOF
the parties here to have executed this Agreement, the day ar.c. y`
iirst above wri tte;z.
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OWNER v
mes W. Farris, Mayor
City of Paris
ATTEST:,j ~
„
,
,
/
_
h C . Greene w
City Clerk i _
4Approved as to rm:
~
CONTRACTO
q,iln Adair, Manager,
Sound Electronics,
of Burns Electronic
Services,Inc.
l • A. haynes
City Attorney
STATE OF TEXAS X
COUNTY OF LAMAR X
a division
Security
BEFORE ME, the undersigned authority, on this day
personally appeared JAMES W. FARRIS, Mayor of the City of Paris,
a municipal corporation, known to me to be the person wnose nUme
is subscribed to the foregoing instrument, and acknowledged to me
that he executed the same for the purposes and consideration therein
expressed, and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this.Z,Z1O~da
19 7 2. Y
otary lic, am - County, Texas
STATE OF TEXAS X
COUNTY OF X
BEFORE ME, the undersigned authority, on this day
personally appearecl JIM ADAIR, Manager, Sound Electronics, a
Division of Burns Electronic Security ServiceS,Inc., known to me
to be the person whose name is subscribed to the foregoing inst-u-
ment, and acknowledged to me tha-c he executed the sarne for tne
pose and consideration therein expressed. '
~
GIVEN UNDER MY HAND AND. SEAL OF OFFICE, uay
1972.
o~ary Pui~lic, y,
UOE R. DURHAM
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