03-C Airport Advisory BoardMINUTES OF THE REGULAR MEETING
OF THE
AIRPORT ADVISORY BOARD
Tuesday, August 21, 2001
6:00 PM
The Airport Advisory Board Meeting was called to order by the
Chairman, Victor Abeles, at 6:00 P.M.
The following members were present:
Victor Abeles, Chairman James Ashmore, Recorder
J. B. Richey Vic Ressler
James Proctor
The following members were absent:
Mark Buster Paul Golden
Also in attendance were:
Tommy Haynes, Airport Director
Jim Collier, Airport Manager
Jerry Richey
II.
The Minutes of the July 17, 2001, meeting had been distributed to the
directors with their agenda. A motion was made by Vic Ressler,
seconded by J. B. Richey and unanimously approved to accept the
minutes as presented.
III.
Council action on new "T" hangars
Mr. Haynes explained to the board that the City Council had passed a
resolution accepting the bid of George Spencer Construction to build
a 10 unit "T" hangar for $156,766.00. This is approximately $1300
more than the low bid of the 7 unit "T" hangar three months ago.
IV.
Council vote on private hangars.
Term length:
The City Council accepted the Advisory Board's recommendation of
hangars up to 5000 square feet for 25 year terms; 5000 to 20,000
Airport Advisory Board
August 21,2001
Page 2
square feet for 30 year terms; over 20,000 square feet would be
negotiable.
Option:
Council accepted the recommendation of the Advisory Board that
there be no options in new lease agreements and the City would seek
competitive bids for the next primary term of the hangar, and based on
those bids, the tenant who had originally built the hangar and was then
in the hangar would have the opportunity to exercise, within thirty (30)
days, a right of first refusal.
Should plans for hangars go through the City's typical building plan
review process:
Council accepted the Advisory Board's recommendation that all
hangars go through the City's building plan review, including permits,
fees and that standards specific to hangars be developed.
Should special consideration be given in hangar leases which are used
for business or economic development purposes in contrast to purely
personal use? What should those considerations be? The city's
a
current lease does not prohibit living quarters per se, and some people
live in the hangars. Should future leases allow this?
Council accepted the recommendation of the Advisory Board that
future leases prohibit tenants from living in the hangar or having full
living quarters in the hangar. However, such items as a sink,
bathroom, or associated facility to allow temporary over-night stay or
perhaps social use of a portion of the hangar was recommended. The
business or economic development of hangars was better left to
incentives from the Paris Economic Development Corporation.
Should there be a specific beginning and end date for construction of
private hangar?
The Council accepted the Advisory Board's recommendation that each
lease require the construction of the hangar to be completed with
Airport Advisory Board
August 21,2001
Page 3
eighteen (18) months.
Should the lease provide for ground lease payments? Ground lease
payments or payments made for lease of the ground on which the
improvement is located.
Council accepted the Advisory Board's recommendation that a ground
lease payment of $.12 per square foot per year, adjusted every five
years with a Consumer Price Index Adjustment.
Should the lease place the burden for taxes, if any taxes are due, on the
hangar tenant?
The Advisory Board made no recommendation on this matter. The
City
Council voted that taxes will be on the tenant should there be any.
How much and what insurance should be required? The city's form
lease requires $250,000 personal injury, $500,000 event, $100,000
property damage coverage in each policy. The question is whether or
not more extensive insurance coverage, including fire and casualty
insurance on the actual hangar should be an obligation of the tenant.
The Board had recommended that the current requirement of general
liability insurance be continued. However, the Advisory Board took
the position that requiring fire or casualty insurance of the tenant to
the benefit of the City as a co-insured, should not be a requirement of
the lease. The board had further recommended that the City should be
responsible for obtaining its own insurance for this particular purpose.
The City Council voted that each tenant pay their own insurance on
the hangar at replacement cost value so the City will be covered on Fire
and Extended Coverage.
Council vote on size of Airport Advisory Board.
Mr. Haynes reported that the City Council voted to increase the size of
the Airport Advisory Board from seven (7) to nine (9) members. This
will not take place until a resolution is passed by City Council and that
VI.
VII.
VIII
Airport Advisory Board
August 21,2001
Page 4
vote will probably be at the October, 2001, meeting.
Council vote on new rental fees for "T" hangars.
According to Mr. Haynes, the City Council voted to raise the rental
fees of the city owned hangars according to the schedule shown below:
Open Hangars
Closed Hangars
Smaller Closed Hangars
Large Closed Hangars
(7 units at Hangar C)
$49.00 will increase to $55.00 per month
$85.00 will increase to $110.00 per month
$100.00 will increase to $110.00 per month
$100.00 will increase to $150.00 per month
These changes will not take place until a resolution is passed by the
City Council and that will probably be at the October, 2001, meeting.
Report from Jerry Richey on proposal for self-service pumps at Cox
Field.
Jerry Richey reported on the self-service pumps at Cox Field. He was
unable to get a "turn key" bid for $12,500 from another source because
of installation. Roddy McCarrell of Paris Pump submitted a bid of
$21,150 for a "turn key" job. J.W. Ashmore moved the consideration
of a self service pump be tabled. It was seconded by J. B. Richey and
passed by a unanimous vote.
There being no further business a motion was made by Vic Ressler and
seconded by Victor Abeles to adjourn the meeting. The motion passed
unanimously and the meeting adjourned at 6:35 P.M.
J. W. Ashmore, Recorder