05-J Powdered Activated CarbonMEMORANDUM
City of Paris Utilities Department
Date: September 5, 2001
To:
From:
Mayor & City Council
City of Paris
Herbert H. Campbell
Director of Utilities
Re: Bid Tabulation for Water Treatment Chemicals
Powdered Activated Carbon
Sealed bids were received on September 4, 2001 for the furnishing and delivery of
Powdered Activated Carbon for use at the Water Treatment Plant.
Bids received:
Bidder: Bid price (S/lb.):
NORIT Americas Inc. $ 0.390
Spec Deviations:
Delivery 7-10 days ARO
* See below
Southwest Chemical $ 0.399 None
Recommend that bid be awarded to low bidder: Norit Americas Inc. We presently buy
from Norit Americas, Inc. at $0.40/lb.
This will be an estimated savings of $ 800.00 on this chemical during the next fiscal year.
Total estimated cost for this chemical for the next fiscal year is: $ 31,200.00.
Spec Deviations as to delivery
plan farther ahead.
Southwest Chemical Services
delivery
is not a problem. Spec called for 3 days. We will iust
(Formerly Central Garden and Pet) failed to make a
in the past and we had to call on Norit, who made prompt delivery.
HHC WW D:\CHEMICAL\01~BIDTAB01.PAC September 5, 2001
BID FORM
TO:
FROM:
MAYOR AND CITY COUNCIL
CITY OF PARIS
P. O, BOX 9037
PARIS, TEXAS 75461-9037
(NAME OF BIDDER)
(ADDRESS)
(ADDRESS)
(TELEPHONE NUMBER)
RE: FURNISHING AND DELIVERING POWDERED ACTIVATED CARBON
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS (EXCEPT AS
NOTED BELOW) FOR FURNISHING AND DELIVERING POWDERED ACTIVATED CARBON, WE
BID THE FOLLOWING:
POWDERED ACTIVATED CARBON WILL BE FURNISHED AND DELIVERED FOR THE
PR.iCE OF:
$ PERPOUND.
DESCRIBE ANY DEVIATION FROM THE BID SPECIFICATIONS:
BY: TITLE:
TYPE OR PRINT NAME:
DATE: DAY OF
· 2001.
INSTRUCTIONS TO BIDDER:
PLACE COMPLETED "BID FORM" IN A SEALED ENVELOPE(SEE EXAMPLE ENCLOSED).
CLEARLY MARK ON THE OUTSIDE OF THE ENVELOPE "SEALED BID: POWDERED
ACTIVATED CARBON" AND RETURN TO: THE OFFICE OF THE CITY MANAGER, CITY OF
PARIS, P.O. BOX 9037, PAR[S, TEXAS 75461-9037, NO LATER THAN 3:00 PM ON TUESDAY,
SEPTEMBER 4, 2001 AT WHICH TIME THE BIDS WILL BE PUBLICLY OPENED AND
TABULATED FOR PRESENTATION TO THE CITY COUNCIL AT ITS MONDAY, SEPTEMBER
10, 2001 MEETING.
HHC WW D:\CHEMICAL\01~BIDFRM01.PAC August 8, 2001
CITY OF PARIS
UTILITIES DEPARTMENT
BID SPECIFICATIONS
FOR FURNISHING POWDERED ACTIVATED CARBON
REQUIREMENTS
IT IS ESTIMATED THAT 80,000 LBS. OF POWDERED ACTIVATED CARBON WILL BE
REQUIRED IN THE OPERATION OF THE WATER TREATMENT PLANT DURING THE PERIOD
OCTOBER 1, 2001 THROUGH SEPTEMBER 30, 2002.
AN EXACT QUANTITY CANNOT BE DETERMINED, BUT AN ESTIMATE IS GIVEN
ABOVE. QUANTITIES MAY BE INCREASED OR DECREASED TO MEET THE REQUIREMENT
OF THE OPERATIONS OF THE PLANT DURING THE PERIOD SHOWN ABOVE. A MINIMUM IS
NOT GUARANTEED.
A PURCHASE ORDER WILL BE AWARDED TO TI-IE SUCCESSFUL BIDDER AS A RESULT
OF THIS INVITATION TO BID.
THE BIDDER MAY CANCEL THE CONTRACT AT THE CONCLUSION OF THE PERIOD
SHOWN BY GIVING 60 DAYS PRIOR NOTICE IN WRITING.
SPECIFICATIONS
POWDERED ACTIVATED CARBON DELIVERED SHALL CONFORM TO AWWA B600-96.
MUST BE NSF APPROVED.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURaNISHED BY BIDDER WHEN
REQUESTED TO DO SO BY THE CITY OF PARIS.
A STATEMENT AS TO THE ORIGIN OF THE SUPPLIED PRODUCT SHALL BE FURNISHED
BY BIDDER WHEN REQUESTED TO DO SO BY THE CITY OF PARIS.
DELIVERIES
DELIVERIES TO BE MADE TO THE WATER TREATMENT PLANT.
DELIVERIES ARE TO BE MADE IN BULK LOTS OF APPROXIMATELY 20,000 POUNDS
PER LOAD. UNLOADING FACILfl ILS ARE ON SITE.
ROUTINE DELIVERIES MUST BE MADE WITHIN THE HOURS OF 8:30AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELIVERY MUST BE MADE W[THTN THREE (3) DAYS
FOLLOWING A CONi~IRMED REQUEST FOR EACH DELIVERY.
CERTIIeIED WEIGHT TICKETS VfiLL BE REQUIRED FOR EACH LOAD SHOWING THE
EXACT AMOUNT DELIVERED.
BASIS OF AWARB
IT IS THE INTENTION OF THE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS THE SPECIFICATIONS. HOWEVER, THE
CITY OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALITY IN BIDDING AND TO AWARD THE BID AS MAY BE ADVANTAGEOUS TO THE
CITY OF PARIS.
PRICE/PAYMENT
PRICE IS TO BE DELIVERED PRICE, EXCLUSIVE OF ANY APPLICABLE TAXES. BIDDER
IS HEREBY NOTIFIED THAT THE CITY IS EXEMPT FROM STATE AND LOCAL SALES TAXES.
OUR TAX EXEMPTION NUMBER IS 1-75-6000535-9. A CERTIFICATE WILL BE FURNISHED
UPON REQUEST. THERE SHALL BE NO PRICE INCREASES FOR ANY REASON DURING
THE CONTRACT PERIOD.
PAYMENT WILL BE MADE WITHIN THIRTY (30) DAYS AlqtrR RECEIPT AND
ACCEPTANCE OF THE POWDERED ACTIVATED CARBON.
QUALIFICATIONS OF BIDDERS
BIDS V~ILL BE CONSIDERED ONLY FROM MANUFACTURERS OR THEIR AUTHORIZED
DISTRIBUTORS. THE AUTHORIZED DISTRIBUTORS MUST MAINTAIN A SUBSTANTIAL
STOCK OF THE POWDERED ACTIVATED CARBON BID UPON AND MUST ACTIVELY
ENGAGE 1N TH~ SALE OF POWDERED ACTIVATED CARBON. SUCH STOCK AND FACILITIES
MAY BE EXAMINED BY A REPRESENTATIVE OF THE CITY OF PARIS AT ANY TIME EITHER
BEFORE AWARD IS MADE OR DURING THE LIFE OF TI-~ CONTRACT.
UPON REQUEST, BIDDER WILL FURNISH TO THE CITY OF PARIS, THE NAMES OF
THREE CITIES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FLrRNISHED.
HHC WW D:\CHEMICAL\01'~BIDSPC01.PAC August 8, 2001