05-E Sodium HydroxideMEMORANDUM
City of Paris Utilities Department
Date: September 5, 2001
To:
Mayor & City Council
City of Paris
From: Herbert H. Campbell
Director of Utilities
Re: Bid Tabulation for Water Treatment Chemicals
Sodium Hydroxide
Sealed bids were received on September 4, 2001 for the furnishing and delivery of Sodium Hydroxide
for use at the Water Treatment Plant.
Bids received:
Bidder:
Bid price (S/ton):
Spec Deviations:
Harcros Chemicals
$ 298.96 None
Altivia $ 309.00 None
Old World Industries $ 315.00 None
DPC Industries $ 324.89 None
Brenntag Southwest $ 350.00 Quarterly Adjustments
Vopak USA $379.00 None
Recommend that bid be awarded to lowest bidder: Harcros Chemicals.
We presently buy from Brenntag Southwest and pay $ 450.00/ton.
This is a decrease in cost of $ 52,108.00 from current price for the next fiscal year.
Total estimated cost for this chemical for the next fiscal year is $125,473.68
HHC WW D:\CHEMICAL\01~BIDTAB01.NOH September 5, 2001
BID FORM
TO: MAYOR AND CITY COUNCIL
FROM:
THE CITY OF PARIS
P. O. BOX 9037
PARIS, TEXAS 75461-9037
(NAME OF BIDDER)
(ADDRESS)
(ADDRESS)
(TELEPHONE NUMBER)
RE: FURNISHING AND DELIVERING LIQUID SODIUM HYDROXIDE (50%)
(76% NA20 BASIS)
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS (EXCEPT AS
NOTED BELOW) FOR FURNISHING AND DELIVERING LIQUID SODIUM HYDROXIDE, WE BID
THE FOLLOWING:
LIQUID SODIUM HYDROXIDE WILL BE FURNISHED AND DELIVERED FOR THE PRICE
OF:
PER TON (50%, 76% NA20 Basis)
DESCRIBE ANY DEVIATION FROM THE BID SPECIFICATIONS:
BY: TITLE:
TYPE OR PRINT NAME:
DATE: DAY OF
,2001.
INSTRUCTIONS TO BIDDER:
PLACE COMPLETED "BID FORM" IN A SEALED ENVELOPE (SEE EXAMPLE ENCLOSED) AS
SHOWN ABOVE. CLEARLY MARK ON THE OUTSIDE OF THE ENVELOPE "SEALED BID:
LIQUID SODIUM HYDROXIDE" AND RETURN TO: THE OFFICE OF THE CITY MANAGER,
CITY OF PARIS, P.O. BOX 9037, PARIS, TEXAS 75461-9037, NO LATER THAN 3:00 PM ON
TUESDAY, SEPTEMBER 4, 2001 AT WHICH TIME THE BIDS WILL BE PUBLICLY OPENED
AND TABULATED FOR PRESENTATION TO THE CITY COUNCIL AT ITS MONDAY,
SEPTEMBER 10, 2001 MEETING.
HHC WW DACHEMICAL\01\BIDFRMF01.NOH August 8, 2001
CITY OF PARIS
UTILITIES DEPARTMENT
BID SPECIFICATIONS
FOR FURNISHING POWDERED ACTIVATED CARBON
REQUIREMENTS
IT IS ESTIMATED THAT 80,000 LBS. OF POWDERED ACTIVATED CARBON WILL BE
REQUIRED 1N THE OPERATION OF THE WATER TREATMENT PLANT DURING THE PERIOD
OCTOBER l, 2001 THROUGH SEPTEMBER 30, 2002.
AN EXACT QUANTITY CANNOT BE DETERMINED, BUT AN ESTIMATE IS GIVEN
ABOVE. QUANTITIES MAY BE INCREASED OR DECREASED TO MEET THE REQLrIREMENT
OF THE OPERATIONS OF THE PLANT DURING THE PERIOD SHOWN ABOVE. A MINIMUM IS
NOT GUARANTEED.
A PURCHASE ORDER WILL BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF THIS INVITATION TO BID.
THE BIDDER MAY CANCEL THE CONTRACT AT THE CONCLUSION OF THE PERIOD
SHOWN BY GIVING 60 DAYS PRIOR NOTICE IN WRITING.
SPECIFICATIONS
POWDERED ACTIVATED CARBON DELIVERED SHALL CONFORM TO AWWA B600-96.
MUST BE NSF APPROVED.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURNISHED BY BIDDER WHEN
REQUESTED TO DO SO BY THE CITY OF PARIS.
A STATEMENT AS TO THE ORIGIN OF THE SUPPLIED PRODUCT SHALL BE FURNISHED
BY BIDDER WHEN REQUESTED TO DO SO BY THE CITY OF PARIS.
DELIVERIES
DELIVERIES TO BE MADE TO THE WATER TREATMENT PLANT.
DELIVERIES ARE TO BE MADE IN BULK LOTS OF APPROXIMATELY 20.000 POUNDS
PER LOAD. UNLOADING FACILITIES ARE ON SITE.
ROUTINE DELIVERIES MUST BE MADE '~Vl'i'HrN THE HOURS OF 8:30AM TO 3:30PM.
MONDAY THROUGH FRIDAY. DELIVERY MUST BE MADE WITHIN THREE (3) DAYS
FOLLOWING A CONFIRMED REQUEST FOR EACH DELIVERY.
CERTIFIED WEIGHT TICKETS WILL BE REQLrIRED FOR EACH LOAD SHOWING THE
EXACT AMOUNT DELIVERED.
BASIS OF AWARD
IT IS THE INTENTION OF THE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PR/CE THAT MEETS THE SPECIFICATIONS. HOWEVER. THE
CITY OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
FNFORMAL1TY IN BIDDING AND TO AWARD THE BID AS MAY BE ADVANTAGEOUS TO THE
CITY OF PARIS.
PRICE/PAYMENT
PRICE IS TO BE DELIVERED PR/CE, EXCLUSIVE OF ANY APPLICABLE TAXES. BIDDER
IS HEREBY NOTIFIED THAT THE CITY IS EXEMPT FROM STATE AND LOCAL SALES TAXES.
OUR TAX EXEMPTION NUMBER 1S 1-75-6000535-9. A CERI ~'ICATE WILL BE FURNISHED
UPON REQUEST. TltERE SIIALL BE NO PRICE INCREASES FOR ANY REASON DURING
THE CONTRACT PERIOD.
PAYMENT WILL BE MADE WITI-IiN TI-I]RTY (30) DAYS Avrk. R RECEIFT AND
ACCEPTANCE OF THE POWDERED ACTIVATED CARBON.
QUALIFICATIONS OF BIDDERS
BIDS WILL BE CONSIDERED ONLY FROM MA3YUFACTURERS OR THEIr. AUTHORIZED
DISTRIBUTORS, THE AUTHORIZED DISTRIBUTORS MUST MAINTAIN A SUBSTANTIAL
STOCK OF THE POWDERED ACTIVATED CARBON BID UPON AND MUST ACTIVELY
ENGAGE 1N THE SALE OF POWDERED ACTIVATED CARBON. SUCH STOCK AND FACILITIES
MAY BE EXAMINED BY A REPRESENTATIVE OF THE CITY OF PARIS AT ANY TIME EITHER
BEFORE AWARD IS MADE OR DURING THE LIFE OF THE CONTRACT.
UPON REQUEST, BIDDER WILL FURNISH TO THE CITY OF PARIS, THE NAMES OF
THREE CITIES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FLIRNISHED.
H]-IC WW D:\CHEM/CAL\01\.BIDSPC01.PAC August 8, 2001