05-I Liquid Anhydrous AmmoniaMEMORANDUM
City of Paris Utilities Department
Date: September 5, 2001
To:
From:
Mayor & City Council
City of Paris
Herbert H. Campbell
Director of Utilities
Re: Bid Tabulation for Water Treatment Chemicals
Anhydrous Ammonia
Sealed bids were requested on September 4, 2001 for the furnishing and delivery of
Anhydrous Ammonia for use at the Water Treatment Plant.
Bids Received:
Bidder: Bid Price (S/ton):
Spec. Deviation:
BBB Fertilizer Co. $ 475.12 None
DPC Industries
Southwest Chemical
Tanner Industries, Inc.
$ 580.00 None
$560.00 None
$ 640.00 None
Recommend that bid be awarded to the low bidder: BBB Fertilizer Co.
We presently buy from BBB Fertilizer Co. at $478.90 per ton.
This would be an estimated savings of $154.80 for this chemical for the next fiscal year.
Total estimated cost for this chemical for the next fiscal year is: $19,004.80.
HHC WW D:\CHEMICAL\01~BIDTAB01.NH3 September 5, 2001
BID FOR~
TO: MAYOR AND CITY COUNCIL
THE CITY OF PARIS
P. O. BOX 9037
PARIS, TEXAS 75461-9037
FROM:
(NAME OF BIDDER)
(ADDRESS)
(ADDRESS)
(TELEPHONE NUMBER)
RE: FURNISHING AND DELIVERING LIQUID ANHYDROUS AMMONIA
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS (EXCEPT AS
NOTED BELOW) FOR FURNISHING AND DELIVERING LIQUID ANHYDROUS AMMONIA, WE
BID THE FOLLOWING:
LIQUID ANHYDROUS AMMONIA WILL BE FURNISHED AND DELIVERED FOR THE PRICE
OF:
$ PER TON.
DESCRIBE ANY DEVIATION FROM THE BID SPECIFICATIONS:
BY: TITLE:
TYPE OR PRINT NAME:
DATE: DAY OF , 2001.
INSTRUCTIONS TO BIDDER:
PLACE COMPLETED "BID FORM" 1N A SEALED ENVELOPE (SEE EXAMPLE ENCLOSED).
CLEARLY MARK ON THE OUTSDE OF THE ENVELOPE "SEALED BID: LIQUID
ANHYDROUS AMMONIA" AND RETURN TO: THE OFFICE OF THE CITY MANAGER, CITY
OF PARIS, P.O. BOX 9037, PARIS, TEXAS 75461-9037, NO LATER THAN 3:00 PM ON
TUESDAY, SEPTEMBER 4, 2001 AT WHICH TIME TIIE BIDS WILL BE PUBLICLY OPENED
AND TABULATED FOR PRESENTATION TO THE CITY COUNCIL AT ITS MONDAY,
SEPTEMBER 10, 2001 MEETING.
HHC WW D:\CHEMICAL\01kBIDFRM01.NH3 August 8, 2001
CITY OF PARIS
UTILITIES DEPARTMENT
BID SPECIFICATIONS
FOR FURNISHING LIQUID ANHYDROUS AMMONIA
REQUIREMENTS
IT IS ESTEMATED THAT FORTY (40) TONS OF LIQUID ANHYDROUS AMMONIA WILL BE
REQUIRED IN TI-IE OPERATION OF THE WATER TREATMENT PLANT DURING THE PERIOD
OCTOBER 1, 2001 THROUGH SEPTEMBER 30, 2002.
EXACT QUANTITIES CANNOT BE DETERMINED, BUT ESTIMATES ARE GIVEN AS
SHOWN ABOVE. QUANTI'fI~S MAY BE INCREASED OR DECREASED TO MEET THE
REQUIREMENT OF THE OPERATIONS OF 2]-IE PLANTS DURING THE PERIOD SHOWN ABOVE.
A MINIMUM IS NOT GUARANI't~ED
A PURCHASE ORDER WILL BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF THIS INVITATION TO BID.
THE BIDDER MAY CANCEL THE CONTRACT AT TIIE CONCLUSION OF THE PERIOD
SHOWN BY GIVING 60 DAYS PRIOR NOTICE IN WRITING.
SPECIFICATIONS
LIQUID ANHYDROUS AMMONIA DELIVERED SHALL CONFORM TO THE NSF
STANDARDS AND CONTAIN AT LEAST 99.5% AMMONIA BY WEIGHT.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURNISHED BY BIDDER WHEN
REQUESTED TO DO SO BY THE CITY OF PARIS. MUST BE NSF APPROVED.
A STATEMENT AS TO THE ORIGIN OF THE SUPPLIED PRODUCT SHALL BE FURNISHED
BY BIDDER WHEN REQUESTED TO DO SO BY THE CITY OF PARIS.
DELIVERIES
DELIVERIES TO BE MADE TO THE WATER TREATMENT PLANT.
DELIVERIES ARE TO BE MADE IN BULK AT APPROXIMATELY 2 TONS EACH LOAD.
TRUCK MUST BE CAPABLE OF SELF UNLOADING INTO OUR TANK.
ROUTINE DELIVERIES MUST BE MADE WITHIN THE HOURS OF 8:30AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELIVERY MUST BE MADE WITHIN THREE (3) DAYS
FOLLOWING A CONFIRMED REQUEST FOR EACH DELIVERY.
CERTIFIED WEIGHT TICKETS WILL BE REQUIKED FOR EACH LOAD SHOWING THE
EXACT AMOUNT DELIVERED.
BASIS OF AWARD
IT IS THE INTENTION OF THE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS THE SPECIFICATIONS. HOWEVER, THE
CITY OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALITY IN BIDDING AND TO AWARD THE BID AS MAY BE ADVANTAGEOUS TO THE
CITY OF PARIS.
PRICE/PAYMENT
PRICE IS TO BE DELIVERED PRICE, EXCLUSIVE OF ANY APPLICABLE TAXES. BIDDER
IS HEREBY NO'flFI~D THAT THE CITY IS EXEMPT FROM STATE AND LOCAL SALES TAXES.
OUR TAX EXEMPTION NUMBER IS 1-75-6000535-9. A CERTIFICATE WILL BE FURNISHED
UPON REQUEST. TIIERE SItALL BE NO PRICE INCREASES FOR ANY REASON DURING
THE CONTRACT PERIOD.
PAYMENT WILL BE MADE WITHIN THIRTY (30) DAYS AI~'IER RECEIPT AND
ACCEPTANCE OF THE PRODUCT.
QUALIFICATIONS OF BIDDERS
BIDS WILL BE CONSIDERED ONLY FROM MANUFACTURERS OR THEIR AUTHORIZED
DISTRIBUTORS. THE AUTHORIZED DISTRIBUTORS MUST IvIAINTAIN A SUBSTANTIAL
STOCK OF THE PRODUCT BID AND MUST ACTIVELY ENGAGE 1N THE SALE OF THE
PRODUCT. SUCH STOCK AND FACILITIES MAY BE EXAMINED BY A REPRESENTATIVE OF
THE CITY OF PARIS AT ANY TIME EITHER BEFORE AWARD IS MADE OR DURING THE LIFE
OF THE CONTRACT.
UPON REQUEST, BIDDER WILL FURNISH TO THE CITY OF PARIS, THE NAMES OF
THREE CITIES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FURNISHED.
HHC WW D:\CHEMICALX01kBIDSPC01.NH3 August 8, 2001