05-H Hydrated LimeMEMORANDUM
City of Paris Utilities Department
Date:
To:
From:
September 5, 2001
Mayor & City Council
City of Paris
Herbert H. Campbell
Director of Utilities
Re: Bid Tabulation for Water Treatment Chemicals
Hydrated Lime
Sealed bids were received on September 4, 2001 for the furnishing and delivery of
Hydrated Lime for use at the Water Treatment Plant.
Bids received:
Bidder:
Austin White Lime
Texas Lime Company
Bid price (S/ton):
$114.80 (Bagged)
$115.00
Southwest Chemicals $158.00
Vopak USA $159.75
Texas Lime Company $ 85.25
Austin White Lime $ 95.21
Vopak USA $119.00
Spec Deviations:
None
(Bagged) None
(Bagged) None
(Bagged) None
(Bulk} None
(Bulk) None
(Bulk) None
Recommend that bid be awarded to: Texas Lime Company for both bagged and bulk
deliveries. (The difference in bagged prices would only be a total of $ 4.00 for the fiscal
year.) We presently buy from Texas Lime and pay $111.16 / ton (bagged) and $ 84.90
/ton (bulk). This is an estimated increase in cost of $ 226.00 from the current
prices for this next fiscal year. Total estimated cost for this chemical for the next fiscal
yearis: $ 40,654.50.
HHC WW D:\CHEMICAL\01~BIDTAB01.LIM September 5, 2001
BID FORM
TO: MAYOR AND CITY COUNCIL
CITY OF PARIS
P. O. BOX 9037
PARIS, TEXAS 75461-9037
FROM:
(NAME OF BIDDER)
(ADDRESS)
(ADDRESS)
(TELEPHONE NUMBER)
RE: FURNISHING AND DELIVERING HYDRATED LIME
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS (EXCEPT AS
NOTED BELOW) FOR FURNISHING AND DELIVERING HYDRATED LIME, WE BID THE
FOLLOWING:
HYDRATED LIME WILL BE FURNISHED AND DELIVERED FOR TI-13E PRICE OF:
$ PER TON (BAGGED)
$ PER TON (BULK)
DESCRIBE ANY DEVIATION FROM THIE BID SPECIFICATIONS:
BY: TITLE:
TYPE OR PRINT NAME:
DATE: DAY OF
.2001.
INSTRUCTIONS TO BIDDER:
PLACE COMPLETED "BID FORM" IN A SEALED ENVELOPE (SEE EXAMPLE ENCLOSED),
CLEARLY MARK ON THE OUTSIDE OF THE ENVELOPE "SEALED BID: HYDRATED LIME"
AND RETURN TO: THE OFFICE OF THE CITY MANAGER, CITY OF PARIS, P.O. BOX 9037,
PARIS, TEXAS 75461-9037, NO LATER THAN 3:00 PM ON TUESDAY, SEPTEMBER 4, 2001
AT WHICH TIME THE BIDS WILL BE PUBLICLY OPENED AND TABULATED FOR
PRESENTATION TO THE CITY COUNCIL AT ITS MONDAY, SEPTEMBER 10, 2001 MEETING.
HHC WW D:\CHEMICAL\01~BIDFRM01.LIM) August 8, 2001
CITY OF PARIS
UTILITIES DEPARTMENT
BID SPECIFICATIONS
FOR FURNISHING HYDRATED LIME
REQUIREMENTS
IT IS ESTIMATED THAT FOUR HUNDRED AND 1q1~-1'¥ (450) TONS OF HYDRATED LIME
(BULK) AND TWENTY (20) TONS (BAGGED) WILL BE REQUIRED IN THE OPERATION OF THE
WATER TREATMENT PLANT DURING THE PERIOD OCT. 1, 2001 THROUGH SEPT. 30, 2002.
EXACT QUANTITIES CANNOT BE DETERMTNED, BUT ESTIMATES ARE GIVEN AS
SHOWN ABOVE. QUANTITIES MAY BE INCREASED OR DECREASED TO MEET THE
REQUIREMENT OF THE OPERATIONS OF THE PLANT DURING THE PERIOD SHOWN ABOVE.
A MINIMUM IS NOT GUARANTEED.
A PURCHASE ORDER WILL BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF TI-US INVITATION TO BID.
THE BIDDER MAY CANCEL THE CONTRACT AT THE CONCLUSION OF THE PERIOD
SHOWN BY GIVING 60 DAYS PRIOR NOTICE IN WRITING.
SPECIFICATIONS
HYDRATED LIME DELIVERED SHALL CONFORM TO AWWA STANDARD B202-93. MUST
BE NSF APPROVED.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURNISHED BY BIDDER WHEN
REQUESTED TO DO SO BY THE CITY OF PARIS.
A STATEMENT AS TO THE ORIGIN OF THE SUPPLIED PRODUCT SHALL BE FURNISHED
BY BIDDER WHEN REQUESTED TO DO SO BY THE CITY OF PARIS.
DELIVERIES
DELIVERIES TO BE MADE TO THE WATER TREATMENT PLANT. DELIVERIES ARE TO
BE MADE IN TRUCK LOAD LOTS OF APPROXIMATELY 20 TONS EACH.
BAGGED LIME SHALL BE FURNISHED IN 50# BAGS. THEY SHALL BE PLACED ON FOUR-
WAY WOODEN PALLETS AND LOADED TO FACILITATE OUR UNLOADING FROM THE SIDE
OF YOUR TRUCK V~ITH A FORK LIFT. BULK LlME WILL BE sI-m~PED IN A TRUCK CAPABLE
OF SELF UNLOADING. OUR LIME SILO SYSTEM WILL ASSIST IN THE UNLOADING WHEN
NECESSARY.
ROUTINE DELIVERIES MUST BE MADE WITHIN THE HOURS OF 8:30AM TO 3:30PM.
MONDAY THROUGH FRIDAY. DELIVERY MUST BE MADE WITHIN THREE (3) DAYS
FOLLOWING A CONP iRMED REQUEST FOR EACH DELIVERY.
CEI~flI~I~D WEIGHT TICKETS WILL BE REQUIRED FOR EACH LOAD SHOWING THE
EXACT AMOUNT DELIVERED.
BASIS OF AWARD
IT IS THE INTENTION OF THE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS THE SPECIFICATIONS. HOWEVER, THE
CITY OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALITY IN BIDDING AND TO AWARD THE BID AS MAY BE ADVANTAGEOUS TO THE
CITY OF PARIS.
PRICE/PAYMENT
PRICE IS TO BE DELIVERED PRICE, EXCLUSIVE OF ANY APPLICABLE TAXES. BIDDER
IS HEREBY NOI'IiqI:~D THAT THE CITY IS EXEMPT FROM STATE AND LOCAL SALES TAXES.
OUR TAX EXEMP'rION NUMBER IS 1-75-6000535-9. A CERTIFICATE WILL BE FURNISHED
UPON REQUEST. THERE SHALL BE NO PRICE INCREASES FOR ANY REASON DURING THE
CONTRACT PERIOD..
ALL PALLETS FURNISHED SHOULD BE ON AN EXCHANGE BASIS. WE WILL NOTE ALL
DAMAGED PALLETS ON THE DELIVERY TICKET AT TIME OF DELIVERY.
PAYMENT WILL BE MADE WITHIN THIRTY (30) DAYS AelI~R RECEIPT AND
ACCEPTANCE OF THE HYDRATED LIME.
QUALIFICATIONS OF BIDDERS
BIDS WILL BE CONSIDERED ONLY FROM MANUFACTURERS OR THEIR AUTHORIZED
DISTRIBUTORS. THE AUTHORIZED DISTRIBUTORS MUST MAINTAIN A SUBSTANTIAL
STOCK OF HYDRATED LIME BID UPON AND MUST ACTIVELY ENGAGE IN ~ SALE OF
HYDRATED LIME. SUCH STOCK AND FACILITIES MAY BE EXAMFNED BY A
REPRESENTATIVE OF THE CITY OF PARIS AT ANY TIME EITHER BEFORE AWARD IS MADE
OR DURING THE LIFE OF THE CONTRACT.
UPON REQUEST, BIDDER WILL FURNISH TO THE CITY OF PARIS, THE NAMES OF
THREE CI'ILES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FURNISHED.
HHC W~V D:\CHEMICAL\01\BIDSPC01.LIM August 8, 2001