05-D Fluosilicic AcidDate:
MEMORANDUM
City of Paris Utilities Department
September 5, 2001
To:
From:
Mayor & City Council
City of Paris
Herbert H. Campbell
Director of Utilities
Re: Bid Tabulation for Water Treatment Chemicals
Fluosilicic Acid (Fluoride Additive)
Sealed bids were received on
Fluosilicic Acid for use at the Water Treatment Plant.
Bids received:
Bidder: Bid price (S/gal):
September 4, 2001 for the furnishing and delivery of
Spec Deviations:
Pennco, Inc. $ 3.35 None
Harcros Chemicals
Brenntag Southwest
$ 3.42 None
$ 3.69 None
Recommend that bid be awarded to the low bidder: Pennco, Inc..
We presently buy from Harcros Chemicals and pay $3.39 per gallon.
This is an estimated savings of $ 560.00 from the current price for the next fiscal year.
Total estimated cost for this chemical for the next fiscal year is $ 46,900.00.
HHC WW D:\CHEMICAL\01~BIDTAB01.FA September 5, 2001
BID FORM
FROM:
TO: MAYOR AND CITY COUNCIL
CITY OF PARIS
P. O. BOX 9037
PARIS, TEXAS 75461-9037
(NAME OF BIDDER)
(ADDRESS)
(ADDRESS)
(TELEPHONE NUMBER)
RE: FURNISHING AND DELIVERING FLUOSILICIC ACID
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECn~ICATIONS (EXCEPT AS
NOTED BELOW) FOR FURNISHING AND DELIVERING FLUOSILICIC ACID, WE BID THE
FOLLOWING:
FLUOSILICIC ACID WILL BE FURNISHED AND DELIVERED FOR THE PRICE OF:
PER GALLON
DESCRIBE ANY DEVIATION FROM THE BID SPECIFICATIONS:
BY: TITLE:
TYPE OR PRINT NAME:
DATE: DAY OF
., 2001.
INSTRUCTIONS TO BIDDER:
PLACE COMPLETED "BID FORM" IN A SEALED ENVELOPE (SEE EXAMPLE ENCLOSED).
CLEARLY MARK ON THE OUTSIDE OF THE ENVELOPE "SEALED BID: FLUOSILICIC ACID"
AND RETURN TO: THE OFFICE OF THE CITY MANAGER, CITY OF PARIS, P.O. BOX 9037,
PARIS, TEXAS 75461-9037, NO LATER THAN 3:00 PM ON TUESDAY, SEPTEMBER 4, 2001 AT
WHICH TIME THE BIDS WILL BE PUBLICLY OPENED AND TABULATED FOR PRESENTATION
TO THE CITY COUNCIL AT ITS MONDAY, SEPTEMBER 10, 2001 MEETING.
HHC WW D:\CHEMICAL\01\BIDFRM01.FA August 8, 2001
CITY OF PARIS
UTILITIES DEPARTMENT
BID SPECIFICATIONS
FOR FURNISHING FLUOSILICIC ACID
REQUIREMENTS
IT iS ESTIMATED THAT 14,000 GALLONS OF FLUOSILICIC ACID (AS 23% SOLUTION)
WILL BE REQUIRED IN THE OPERATION OF THE WATER TREATMENT PLANT DURING THE
PERIOD OCTOBER 1, 2001 THROUGH SEPTEMBER 30, 2002.
EXACT QUANTITY CANNOT BE DETERMINED, BUT AN ESTIMATE IS GIVEN ABOVE.
QUANTITIES MAY BE INCREASED OR DECREASED TO MEET THE REQUIREMENT OF THE
OPERATIONS OF THE PLANT DURING THE PERIOD SHOWN ABOVE. A MINIMUM IS NOT
GUARANI'IcED.
A PURCHASE ORDER WILL BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF THIS iNVITATION TO BID.
THE BIDDER MAY CANCEL THE CONTRACT AT THE CONCLUSION OF THE PERIOD
SHOWN BY GIVING 60 DAYS PRIOR NOTICE IN WRITING.
SPECIFICATIONS
FLUOSILICIC ACID DELIVERED SHALL CONFORM TO AWWA B703-94, AND BT03A-97,
STANDARDS FORFLUOROSILICIC ACID. (23% SOLUTION) AND MUST BE NSF APPROVED.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURNISHED BY BIDDER WHEN
REQUESTED TO DO SO BY THE CITY OF PARIS.
A STATEMENT AS TO THE ORIGIN OF THE SUPPLIED PRODUCT SHALL BE FLrRNISHED
BY BIDDER WHEN REQUESTED TO DO SO BY THE CITY OF PARIS.
DELIVERIES
DELIVERIES TO BE MADE TO THE WATER TREATMENT PLANT.
DELIVERIES ARE TO BE MADE IN BULK QUANTITIES. ORDER SIZES MAY VARY FROM
400 TO 1000 GALLONS OF 23% FLUOSILICIC ACID SOLUTION.
DELIVERY VEHICLE MUST BE ABLE TO PUT LIQUID IN'TO OUR TANK. (1000 GALLON
TANK, APPROX. 6' HIGH WITH BASE 1' ABOVE GROUND LEVEL.)
ROUTINE DELIVERIES MUST BE MADE WITHIN THE HOURS OF 8:30AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELIVERY MUST BE MADE WITHTN THREE (3) DAYS
FOLLOWING A CONFIRMED REQUEST FOR EACH DELIVERY.
CERTIFIED WEIGHT TICKETS WILL BE REQLriRED FOR EACH LOAD SHOWING THE
EXACT AMOUNT DELIVERED.
BASIS OF AWARD
IT IS THE INTENTION OF THE CITY OF PARIS TO AWARD TI-IlS CONTRACT ON TI-IE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS THE SPECnelCATIONS. HOWEVER, THE
CITY OF PAKIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALITY 1N BIDDING AND TO AWARD THE BID AS MAY BE ADVANTAGEOUS TO ~
CITY OF PARIS.
PRICE/PAYMENT
PRICE IS TO BE DELIVERED PRICE, EXCLUSIVE OF ANY APPLICABLE TAXES. BIDDER
IS HIEREBY NOTIFIED THAT THE CITY IS EXEMPT FROM STATE AND LOCAL SALES TAXES.
OUR TAX EXEMPTION NUMBER IS 1-75-6000535-9. A CERTIFICATE WILL BE FURNISHED
UPON REQLrEST. THERE SHALL BE NO PRICE INCREASES FOR ANY REASON DURING THE
CONTRACT PERIOD.
PAYMENT WILL BE MADE WITHIN THIRTY (30) DAYS AIq'ER RECEIPT AND
ACCEPTANCE OF THE PRODUCT.
QUALIFICATIONS OF BIDDERS
BIDS WILL BE CONSIDERED ONLY FROM MANUFACTURERS OR THEIR AUTHORIZED
DISTRIBUTORS. THE AUTHORIZED DISTRIBUTORS MUST MAINTAIN A SUBSTANTIAL
STOCK OF THE PRODUCT BID UPON AND MUST ACTIVF_~Y ENGAGE IN THE SALE OF THE
PRODUCT. SUCH STOCK AND FACILITIES MAY BE EXAM1NED BY A REPRESENTATIVE OF
THE CITY OF PARIS AT ANY TIME EITHER BEFORE AWARD IS IVL~DE OR DURING THE LIFE
OF THE CONTRACT.
UPON REQUEST, BIDDER WILL FURNISH TO THE CITY OF PARIS, TIqE NAMES OF
THREE CITIES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FURNISHED.
HHC WW D:\CHEMICAL\01\BIDSPC01.FA August 8, 2001