05-C Liquid ChlorineDate:
MEMORANDUM
City of Paris Utilities Department
September 5, 2001
To:
Mayor & City Council
City of Paris
From: Herbert H. Campbell
Director of Utilities
Re: Bid Tabulation for Water Treatment Chemicals
Liquid Chlorine
Sealed bids were received on September 4, 2001 for the furnishing and delivery of liquid
chlorine for use at the Water and Wastewater Treatment Plants..
Bids received:
Bidder: Bid price (S/ton): Spec Deviations:
Harcros Chemicals $ 203.00 None
Delta Distributors $ 240.00 None
Altivia $ 269.00 None
DPC Industries $ 356.00 None
Recommend that bid be awarded to lowest bidder: Harcros Chemicals, Inc.
We presently buy from Delta Distributors and pay $ 301.00 per ton.
This is an estimated savings of $19,600.00 from current price for the next fiscal year.
Total estimated cost for this chemical for the next fiscal year is $ 40,600.00
HHC WW D:\CHEMICAL\01kBIDTAB01.CL September 5, 2001
BID FORM
TO: MAYOR AND CITY COUNCIL
CITY OF PARIS
P. O. BOX 9037
PARIS, TEXAS 75461-9037
FROM:
(NAME OF BIDDER)
(ADDRESS)
(ADDRESS)
_ (TELEPHONE NUMBER)
RE: FURNISHING AND DELIVERING LIQUID CHLORINE
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS (EXCEPT AS
NOTED BELOW) FOR FURNISHING AND DELIVERING LIQUID CHLORINE, WE BID THE
FOLLOWING:
CHLORINE WILL BE FURNISHED AND DELIVERED FOR THE PRICE OF:
$ PER TON
DESCRIBE ANY DEVIATION FROM THE BID SPECIFICATIONS:
BY: TITLE:
TYPE OR PRINT NAME:
DATE: DAY OF
, 2001.
INSTRUCTIONS TO BIDDER:
PLACE COMPLETED "BID FORM" 1N A SEALED ENVELOPE (SEE EXAMPLE ENCLOSED).
CLEARLY MARK ON THE OUTSIDE OF THE ENVELOPE "SEALED BID: LIQUID CHLORINE"
AND RETURN TO: THE OFFICE OF THE CITY MANAGER, CITY OF PARIS, P.O. BOX 9037,
PARIS, TEXAS 75461-9037, NO LATER THAN 3:00 PM ON TUESDAY, SEPTEMBER 4, 2001
AT WHICH TIME THE BIDS WILL BE PUBLICLY OPENED AND TABULATED FOR
PRESENTATION TO THE CITY COUNCIL AT ITS MONDAY, SEPTEMBER 10, 2001
MEETING.
I-g-lC WW D:\CHEMICAL\01kBDFRM01.CL August 8, 2001
CITY OF PARIS
UTILITIES DEPARTMENT
BID SPECIFICATIONS
FOR FURNISHING LIQUID CHLORINE
REQUIREMENTS
IT IS ESTIMATED THAT ONE-HUNDRED-FORTY (140) TONS OF LIQUID CHLORINE
WILL BE REQUIRED IN THE OPERATION OF THE WATER TREATMENT PLANT AND .SIXTY
(60) TONS OF LIQUID CHLORINE WILL BE REQUIRED IN THE OPERATION OF THE
WASTEWATER TREATMENT PLANT DURING THE PERIOD OCTOBER 1, 2001 THROUGH
SEPTEMBER 30, 2002.
EXACT QUANTI'IILS CANNOT BE DETERMINED, BUT ESTIMATES ARE GIVEN AS
SHOWN ABOVE. QUANTITIES MAY BE INCREASED OR DECREASED TO MEET THE
REQUIREMENT OF THE OPERATIONS OF THE PLANTS DURING THE PERIOD SHOWN ABOVE.
A MINIMUM IS NOT GUARANTEED.
A PURCHASE ORDER WILL BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF THIS INVITATION TO BID.
THE BIDDER MAY CANCEL THE CONTRACT AT THE CONCLUSION OF THE PERIOD
SHOWN BY GIVING 60 DAYS PRIOR NOTICE 1N WRITING.
SPECIFICATIONS
CHLORINE DELIVERED SHALL CONFORM TO AWWA STANDARD B301-92 AND BE NSF
APPROVED.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURNISHED BY BIDDER WHEN
REQUESTED TO DO SO BY THE CITY OF PARIS.
A STATEMENT AS TO THE ORIGIN OF THE SUPPLIED PRODUCT SHALL BE FURNISHED
BY BIDDER WI-IEN REQUESTED TO DO SO BY THE CITY OF PARIS.
DELIVERIES
DELIVERIES TO BE MADE TO THE WATER TREATMENT PLANT AND THE
WASTEWATER TREATMENT PLANT.
DELIVER[ES ARE TO BE MADE IN ONE-TON CYLINDERS. THE CITY OF PARIS %qLL
MAKE EVERY EFFORT TO ACCEPT DELIVERIES IN TRUCK LOAD LOTS. LOTS MAY BE
SPLIT BETWEEN THE TWO PLANTS AS NECESSARY.
DELIVERY TRUCK MUST BE CAPABLE OF SETrlNG CYLINDERS OFF TRUCK AND ON
TO OUR LOADING AREA SO WE CAN PICK IT UP WITH OUR CRANE.
ROUTINE DELIVERIES MUST BE MADE WITHIN THE HOURS OF 8:30AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELIVERY MUST BE MADE WITHIN THREE (3) DAYS
FOLLOWING A CONFIRMED REQUEST FOR EACH DELIVERY.
CERfli~iizD WEIGHT TICKETS WILL BE REQU[RE~ FOR EACH LOAD SHOWlNG THE
EXACT AMOUNT DELIVERED.
BASIS OF AWARD
IT IS THE INTENTION OF THE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS THE SPECIFICATIONS. HOWEVER, THE
CITY OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALITY IN BIDDING AND TO AWARD THE BID AS MAY BE ADVANTAGEOUS TO THE
CITY OF PARIS.
PRICE/PAYMENT
PRICE IS TO BE DELIVERED PRICE, EXCLUSIVE OF ANY APPLICABLE TAXES. BIDDER
iS HEREBY NOTIFIED THAT THE CITY IS EXEMPT FROM STATE AND LOCAL SALES TAXES.
OUR TAX EXEMPTION NUMBER IS 1-75-6000535-9. A CERTIFICATE WILL BE FURNISHED
UPON REQUEST.
PAYMENT WILL BE MADE WITHIN TH1RTY (30) DAYS PtV'IER RECEIPT AND
ACCEPTANCE OF THE CHLORINE. THERE SHALL BE NO PRICE INCREASES FOR ANY
REASON DURING THE CO--CT PERIOD.
QUALIFICATIONS OF BIDDERS
BIDS WILL BE CONSIDERED ONLY FROM MANUFACTURERS OR THEIR ALrII-IORIZED
DISTRIBUTORS. ~ AUTHORIZED DISTRIBUTORS MUST MA1NTAI~ A SUBSTANTIAL
STOCK OF THE CHLORINE BID UPON AND MUST ACTIVELY ENGAGE IN THE SALE OF
CHLORINE. SUCH STOCK AND FACILITIES MAY BE EXAMINED BY A REPRESENTATIVE OF
THE CITY OF PARIS AT ANY TIME EITHER BEFORE AWARD IS MADE OR DURING THE LIFE
OF THE CONTRACT.
UPON REQUEST, BIDDER WILL FURNISH TO THE CITY OF PARIS, THE NAMES OF
THREE CITIES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FURNISHED.
HI-IC WW D:\CHEMICAL\01~BIDSPC01.CL August 8, 2001