05-A PolyacrylamideMEMORANDUM
City of Paris Utilities Department
Date: September 5, 2001
To:
From:
Mayor & City Council
City of Paris
Herbert H. Campbell
Director of Utilities
Re: Bid Tabulation for Water Treatment Chemicals at Wastewater
Treatment Plant Polyacrylamide (PAM)
Sealed bids were received on September 4, 2001 for the furnishing and delivery of
Polyacrlyamide (PAM) for use at the Wastewater Treatment Plant for ATAD de-watering.
Bid received:
Bidder: Bid price (S/lb.): Spec Deviations:
Fort Bend Services $1.15 None
Altivia $1.44 None
Recommend that bid be awarded to low bidder: Fort Bend Services. We presently
buy this product from Fort Bend Services and pay $ 0.99 per pound.
This would be an estimated increase of $ 3,200.00 from the current price for this coming
fiscal year.
Total estimated cost for this chemical for the next fiscal year is: $ 23,000.00.
HHC WW D:\CHEMICAL\01kBIDTAB01.PAM September 5, 2001
BID FORM
FROM:
TO: MAYOR AND CITY COUNCIL
CITY OF PARIS
P. O. BOX 9037
PARIS, TEXAS 75461-9037
(NAME OF BIDDER)
(ADDRESS)
(ADDRESS)
(TELEPHONE NUMBER)
RE: FURNISHING AND DELIVERING LIQUID CATIONIC POLYACRLYLAMIDE
EMULSION (FLOCCULANT AID)
PURSUANT TO AND llq COMPLIANCE WITH YOUR BID SPECIFICATIONS (EXCEPT AS NOTED BELOW)
FOR FURNISHING AND DELIVERING LIQUID CATIONIC POLYACRLYLAMIDE EMULSION, WE BID THE
FOLLOWING:
LIQUID CATIONIC POLYACRLYLAMIDE EMULSION WILL BE FURNISHED AND DELIVERED FOR
THE PRICE OF:
$ PERPOUND.
DESCRIBE ANY DEVIATION FROM THE BID SPECHrlCATIONS:
BY: TITLE:
TYPE OR PRINT NAME:
DATE: DAY OF
~, 2001.
INSTRUCTIONS TO BIDDER:
PLACE COMPLETED "BID FORM" IN A SEALED ENVELOPE(SEE EXAMPLE ENCLOSED). CLEARLY MARK ON
THE OUTSIDE OF THE ENVELOPE "SEALED BID: "LIQUID CATIONIC POLYACRLYLAMIDE EMULSION"
AND RETURN TO: THE OFFICE OF THE CITY MANAGER, CITY OF PARIS, P.O. BOX 9037, PARIS, TEXAS 75461-
9037, NO LATER Tl~SxN 3:00 PM ON TUESDAY, SEPTEMBER 4, 2001 AT WHICH TIME THE BIDS WILL BE
PUBLICLY OPENED AND TABULATED FOR PRESENTATION TO THE CITY COUNC1L AT ITS MONDAY,
SEPTEMBER 10, 2001MEETING.
HI-IC WW D:\CHEMiCAL\01kBIDFRM01,PAM August 8, 2001
CITY OF PARIS
UTILITIES DEPARTMENT
BID SPECIFICATIONS
FOR FURNISHING LIQUID CATIONIC POLYACRYLAMIDE EMULSION
(FLOCCULANT AID)
REQUIREMENTS
IT IS ESTIMATED THAT 20,000 LBS. OF LIQUID CATIONIC POLYACRYLAMIDE
EMULSION WILL BE REQUIRED IN THE OPERATION OF THE WASTEWATER TREATMENT
PLANT DURING THE PERIOD OCTOBER 1, 2001THROUGH SEPTEMBER 30, 2002. TI-US
PRODUCT IS USED IN THE DE-WATERING OF SLUDGE. ROTARY DRUM THICKENERS ARE
USED TO THICKEN (DE-WATER) THE SLUDGE AFTER THE INJECTION OF THIS POLYMER.
AN EXACT QUANTITY CANNOT BE DETERMINED, BUT AN ESTIMATE IS GIVEN
ABOVE. QUANTITIES MAY BE INCREASED OR DECREASED TO MEET THE REQUIREMENT
OF THE OPERATIONS OF THE PLANT DURING THE PERIOD SHOWN ABOVE. A MINLMUM IS
NOT GUARANTEED.
A PURCHASE ORDER WILL BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF THIS INVITATION TO BID.
THE BIDDER MAY CANCEL THE CONTRACT AT THE CONCLUSION OF THE PERIOD
SHOWN BY GIVING 60 DAYS PRIOR NOTICE IN WRITING.
SPECIFICATIONS
WE PRESENTLY USE SUPERFLOC C-1596'~ WI-IICH IS FURNISHED TO US BY CYTEC
INDUSTRIES, P.O. BOX 60062, CHARLOTTE, NC 28260-0062. THE PRODUCT BID MUST BE
EQUAL OR SUPERIOR TO THIS PRODUCT.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURNISHED BY BIDDER WHEN
REQUESTED TO DO SO BY THE CITY OF PARIS.
A STATEMENT AS TO THE ORIGIN OF THE SUPPLIED PRODUCT SHALL BE FURNISHED
BY BlDDER WHEN REQUESTED TO DO SO BY THE CITY OF PARIS.
DELIVERIES
DELIVERIES TO BE MADE TO THE WASTEWATER TREATMENT PLANT
APPROXIMATELY 5 MILES NORTH OF THE CITY OF PARIS, TEXAS ON U.S. HIGHWAY 271.
DELIVERIES ARE TO BE MADE IN LOTS OF APPROXIMATELY 1800 POUNDS PER
SHIPMENT. sI-m:'MENT SHOULD BE MADE IN tqI-TY-FIVE (55) GALLON DRUMS ON FOUR-
WAY WOODEN PALLETS. THERE SHALL NOT BE MORE THAN TWO DRUMS ON ANY
PALLET. THE DELIVERY TRUCK SHALL BE CAPABLE OF SETTING A LOADED PALLET ON
THE DOCK AT GROUND LEVEL.
ROUTINE DELIVERIES MUST BE MADE WITHIN THE HOURS OF 8:30AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELIVERY MUST BE MADE WITHIN THREE (3) DAYS
FOLLOWING A CONg'IRMED REQUEST FOR EACH DELIVERY.
BASIS OF AWARD
IT IS THE INTENTION OF THE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS THE SPECIFICATIONS. HOWEVER, THE
CITY OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALITY 1N BIDDING AND TO AWARD THE BID AS MAY BE ADVANTAGEOUS TO THE
CITY OF PARIS.
PRICE~AYMENT
PRICE IS TO BE DELIVERED PRICE, EXCLUSIVE OF ANY APPLICABLE TAXES. BIDDER
IS HEREBY NOTIFIED THAT THE CITY IS EXEMPT FROM STATE AND LOCAL SALES TAXES.
OUR TAX EXEMPTION NUMBER IS 1-75-6000535-9. A CERTIFICATE WILL BE FURNISHED
UPON REQUEST. THE PRICE MAY NOT BE INCREASED FOR ANY REASON DURING THE
TERM OF THE CONTRACT.
PAYMENT WILL BE MADE WITHIN THIRTY (30) DAYS AIq'I~R RECEIPT AND
ACCEPTANCE OF THE PRODUCT BID.
QUALIIeICATIONS OF BIDDERS
BIDS WILL BE CONSIDERED ONLY FROM MANUFACTURERS OR THEIR AUTHORIZED
DISTRIBUTORS. THE AUTHORIZED DISTRIBUTORS MUST MAINTAIN A SUBSTANTIAL
STOCK OF THE PRODUCT BID UPON AND MUST ACTIVELY ENGAGE IN THE SALE OF THE
PRODUCT BID UPON. SUCH STOCK AND FACILITIES MAY BE EXAMINED BY A
REPRESENTATIVE OF THE CITY OF PARIS AT ANY TIME EITHER BEFORE AWARD IS MADE
OR DURING THE LIFE OF THE CONTRACT.
UPON REQUEST, BIDDER WILL FURNISH TO THE CITY OF PARIS, THE NAMES OF
THREE CITIES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FURNISHED.
HHC WW D:\CI-IEMICAL\01\BIDSPC01.PAM August 6, 2001