05-F Potassium PermanganateMEMORANDUM
City of Paris Utilities Department
Date:
To:
From:
September 5, 2001
Mayor & City Council
City of Paris
Herbert H. Campbell
Director of Utilities
Re: Bid Tabulation for Water Treatment Chemicals Potassium Permanganate
Sealed bids were received on September 4, 2001 for the furnishing and delivery of
Potassium Permanganate for use at the Water Treatment Plant.
Bids received:
Bidder: Bid price ($/#): Spec Deviations:
Harcros Chemicals $1.42 *330 # Drums
Vopak USA $1.43 None
$1.56 None
$1.59 None
Brenntag Southwest
Southwest Chemical
Recommend that bid be awarded to: Vopak USA
We presently buy from Carus Chemical Company at: $1.268 / lb.
This would be an increase of: $ 3,240.00 for the next fiscal year.
Total estimated cost for this chemical for the next fiscal year is:
$ 28,600.00.
Harcros bid uses 330 # containers instead of 110# containers. This
is a significant difference from the specs which calls for 110# containers or less.
We do not have the facilities to handle large containers.
Vopak USA will be furnishing the product in 55# containers.
HHC WW D:\CHEMICAL\0 lkBIDTAB01.PPM September 5, 2001
BID FORM
TO:
FROM:
MAYOR AND CITY COUNCIL
CITY OF PARIS
P. O. BOX 9037
PARIS, TEXAS 75461-9037
(NAME OF BIDDER)
(ADDRESS)
(ADDRESS)
(TELEPHONE NUMBER)
RE: FURNISHING AND DELIVERING POTASSIUM PERMANGANATE
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECWICATIONS (EXCEPT AS
NOTED BELOW) FOR FURNISHinG AND DELIVERING POTASSIUM PERMANGANATE, WE BID
THE FOLLOWING:
POTASSIUM PERMANGANATE WILL BE FURNISHED AND DELIVERED FOR THE PRICE
OF:
$ PER POUND.
DESCRIBE ANY DEVIATION FROM THE BID SPECIFICATIONS:
BY: TITLE:
TYPE OR PRINT NAME:
DATE: DAY OF ~ 2001.
INSTRUCTIONS TO BIDDER:
PLACE COMPLETED "BID FORM" IN A SEALED ENVELOPE (SEE EXAMPLE ENCLOSED)
CLEARLY MARK ON TI-IE OUTSIDE OF THE ENVELOPE "SEALED BID: POTASSIUM
PERMANGANATE" AND RETURN TO: THE OFFICE OF THE CITY MANAGER, CITY OF PARIS,
P.O. BOX 9037, PARIS, TEXAS 75461-9037, NO LATER THAN 3:00 PM ON TUESDAY,
SEPTEMBER 4, 2001 AT WHICH TIME ~ BIDS WILL BE PUBLICLY OPENED AND
TABULATED FOR PRESENTATION TO THE CITY COUNCIL AT ITS MONDAY, SEPTEMBER 107
2001 MEETING.
HHC WW D:\CHEMICAL\01kBIDFRM01.PPM August 8, 2001
CITY OF PARIS
UTILITH~S DEPARTMENT
Bm SPECIFICATIONS
FOR FURNISHING POTASSIUM PERMANGANATE
REQUIREMENTS
IT IS ESTIMATED THAT 20,000 LBS. OF POTASSIUM PERMANGANATE WILL BE
REQUIRED IN THE OPERATION OF THE WATER TREATMENT PLANT DURING TH~ PERIOD
OCTOBER 1, 2001 THROUGH SEPTEMBER 30, 2002.
EXACT QUANTITII~S CANNOT BE DETERMINED, BUT ESTIMATES ARE GIVEN AS
SHOWN ABOVE. QUANTITIES MAY BE INCREASED OR DECREASED TO MEET THE
REQUIREMENT OF THE OPERATIONS OF THE PLANT DURING THE PERIOD SHOWN ABOVE.
A MININIUM IS NOT GUARANTEED.
A PURCHASE ORDER WILL BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF THIS INVITATION TO BID.
THE BIDDER MAY CANCEL THE CONTRACT AT THE CONCLUSION OF THE PERIOD
SHOWN BY GIVING 60 DAYS PRIOR NOTICE IN WRITING.
SPECIFICATIONS
POTASSIUM PERMANGANATE DELIVERED SHALL CONFORM TO AW~VA B603-93, AND
B603a-97, STANDARD FOR POTASSILrM PERMANGANATE. GRADE TOBE FURNISHED SHALL
BE "FREE-FLOWING.' MUST BE NSF APPROVED.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURNISHED BY BIDDER WH]SN
REQUESTED TO DO SO BY THE CITY OF PARIS.
A STATEMENT AS TO THE ORIGIN OF THE SUPPLIED PRODUCT SHALL BE FURNISHED
BY BIDDER WHEN REQUESTED TO DO SO BY THE CITY OF PARIS.
DELIVERIES
DELIVERIES TO BE MADE TO THE WATER TREATMENT PLANT.
DELIVERIES ARE TO BE MADE IN 110 LB. (OR LESS) CONTAINERS LOADED ON FOUR
WAY PALLETS THAT CAN BE UNLOADED OFF THE TRUCK WI'II-I OUR FORKLIFT.
APPROXIMATELY 2200 LBS. W~LL BE ORDERED AT A TIME.
ROUTINE DELIVERIES MUST BE MADE WITHIN THE HOURS OF 8:30AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELIVERY MUST BE MADE WITHIN THREE (3) DAYS
FOLLOWING A CONFIRMED REQUEST FOR EACH DELIVERY.
CERTIFIED WEIGHT TICKETS WILL BE REQUIRED FOR EACH LOAD SHOWING THE
EXACT AMOLrNT DELIVERED.
BASIS OF AWARD
IT IS THE INTENTION OF THE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS THE SPECIFICATIONS. HOWEVER, THE
CITY OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALITY IN BIDDING AND TO AWARD THE BD AS MAY BE ADVANTAGEOUS TO
THE CITY OF PARIS.
PRICE/PAYMENT
PRICE IS TO BE DELIVERED PRICE, EXCLUSIVE OF ANY APPLICABLE TAXES. BIDDER
IS HEREBY NOTlElED THAT THE CITY IS EXEMPT FROM STATE AND LOCAL SALES TAXES.
OUR TAX EXEMPTION NUMBER IS 1-75-6000535-9. A CERTIFICATE WILL BE FURNISHED
UPON REQUEST. THERE SHALL BE NO PRICE INCREASES FOR ANY REASON DURING
THE CONTRACT PERIOD.
PAYMENT WILL BE MADE WITHIN THIRTY (30) DAYS AVII:R RECEIPT AND
ACCEPTANCE OF THE POTASSIUM PERMANGANATE.
QUALIFICATIONS OF BIDDERS
BIDS WILL BE CONSIDERED ONLY FROM MANUFACTURERS OR THEIR AUTHORIZED
DISTRIBUTORS. THE AUTHORIZED DISTRIBUTORS MUST MAINTAIN A SUBSTANTIAL
STOCK OF THE POTASSIUM PERMANGANATE BID UPON AND MUST ACTIVELY ENGAGE IN
THE SALE OF POTASSIUM PERMANGANATE. SUCH STOCK AND FACILITIES MAY BE
EXAMINED BY A REPRESENTATIVE OF THE CITY OF PARIS AT ANY TIME EITHER BEFORE
AWARD IS MADE OR DURING THE L1FE OF THE CONTRACT.
UPON REQUEST, BIDDER WILL FURNISH TO THE CITY OF PARIS, THE NAMES OF
THREE CITIES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FURNISHED.
HHC W3H D:\CHEMICAL\01\BIDSPC01.PPM August 8, 2001