05-B Liquid Sulphur DioxideMEMORANDUM
City of Paris Utilities Department
Date: September 5, 2001
To:
From:
Mayor & City Council
City of Paris
Herbert H. Campbell
Director of Utilities
Re: Bid Tabulation for Water Treatment Chemicals
Liquid Sulfur Dioxide
Sealed bids were received on September 4, 2001 for the furnishing and delivery of Liquid
Sulfur Dioxide for use at the Wastewater Treatment Plant.
Bids received were as follows:
Bidder: Bid price (S/ton): Spec Deviations:
Brenntag Southwest $ 400.00 None
Harcros Chemicals $ 498.00 None
DPC Industries, Inc. $ 575.00 None
Recommend that bid be awarded to the low bidder: Brenntag Southwest
We presently buy from: Brenntag Southwest and pay $ 520.00 per ton.
This is an estimated savings of $ 7,200.00 from current price for the next fiscal year.
Total estimated cost for this chemical for the next fiscal year is $ 24,000.00.
HHC WW D:\CHEMICAL\01~BIDTAB01.SO2 September 5, 2001
BID FORM
TO: MAYOR AND CITY COUNCIL
FROM:
THE CITY OF PARIS
P. O. BOX 9037
PARIS, TEXAS 75461-9037
(NAME OF BIDDER)
(ADDRESS)
(ADDRESS)
(TELEPHONE NUMBER)
RE: FURNISHING AND DELIVERING LIQUID SULFUR DIOXIDE
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS (EXCEPT AS
NOTED BELOW) FOR FURNISHING AND DELIVERiNG LIQUID SULFUR DIOXIDE, WE BID THE
FOLLOWING:
SULFUR DIOXIDE WILL BE FURNISHED AND DELIVERED FOR THE PRiCE OF:
$ PER TON
DESCRIBE ANY DEVIATION FROM THE BID SPECIFICATIONS:
BY: TITLE:
TYPE OR PRINT NAME:
DATE: DAY OF , 2001.
INSTRUCTIONS TO BIDDER:
PLACE COMPLETED "BID FORM" IN A SEALED ENVELOPE (SEE EXAMPLE ENCLOSED).
CLEARLY MARK ON THE OUTSIDE OF THE ENVELOPE "SEALED BID: LIQUID SULFUR
DIOXIDE" AND RETURN TO: THE OFFICE OF THE CITY MANAGER. CITY OF PARIS, P.O. BOX
9037, PARIS, TEXAS 75461-9037, NO LATER THAN 3:00 PM ON TUESDAY, SEPTEMBER 4,
2001 AT WHICH TIME THE BIDS WILL BE PUBLICLY OPENED AND TABULATED FOR
PRESENTATION TO TIlE CITY COUNCIL AT ITS MONDAY, SEPTEMBER 10, 2001
MEETING.
HHC WW D:\CHEMICAL\01~BIDFRM01.SO2 August 8, 2001
CITY OF PARIS
UTILITIES DEPARTMENT
BID SPECIFICATIONS
FOR FURNISHING LIQUID SULFUR DIOXIDE
REQUIREMENTS
IT IS ESTIMATED THAT SIXTY (60) TONS OF LIQUID SULFUR DIOXIDE WILL BE
REQUIRED IN THE OPERATION OF THE WASTEWATER TREATMENT PLANT DURING THE
PERIOD OCTOBER 1, 2001 THROUGH SEPTEMBER 30, 2002.
EXACT QUANTITIES CANNOT BE DETERMINED, BUT AN ESTIMATE IS GIVEN ABOVE.
QUANTITIES MAY BE INCREASED OR DECREASED TO MEET THE REQUIREMENT OF THE
OPERATIONS OF THE PLANT DURING TI-IE PERIOD SHOWN ABOVE. A MTNIMUM IS NOT
GUARANTEED.
A PURCHASE ORDER WILL BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF THIS INVITATION TO BID.
THE BIDDER MAY CANCEL THE CONTRACT AT THE CONCLUSION OF THE PERIOD
SHOWN BY GIVING 60 DAYS PRIOR NOTICE IN WRITING.
SPECIFICATIONS
SULFUR DIOXIDE DELIVERED SHALL CONFORM TO AWWA STANDARD B512-97. MUST
BE NSF APPROVED.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FLRNISHED BY BIDDER WHEN
REQUESTED TO DO SO BY THE CITY OF PARIS.
A STATEMENT AS TO THE ORIGIN OF THE SUPPLIED PRODUCT SHALL BE FURNISHED
BY BIDDER WHEN REQUESTED TO DO SO BY THE CITY OF PARIS.
DELIVERIES
DELIVERIES TO BE MADE TO THE WASTEWATER TREATMENT PLANT.
DELIVERIES ARE TO BE MADE 1N ONE-TON CYLINDERS. TI-IE CITY OF PARIS WILL
MAKE EVERY EFFORT TO ACCEPT DELIVERIES IN TRUCK LOAD LOTS.
DELIVERY TRUCK MUST BE CAPABLE OF SETTING CYLINDERS OFF TRUCK AND ON
TO OUR LOADING AREA SO WE CAN PICK IT UP WITH OUR CRANE.
ROUTINE DELIVERIES MUST BE MADE WITHIN THE HOURS OF 8:30AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELIVERY MUST BE MADE WITHIN THREE (3) DAYS
FOLLOWING A CONFIRMED REQUEST FOR EACH DELIVERY.
CERTIFIED WEIGHT TICKETS WILL BE REQUIRED FOR EACH LOAD SHOWING THE
EXACT AMOUNT DELIVERED.
BASIS OF AWARD
IT IS THE INTENTION OF THE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS THE SPECIFICATIONS. HOWEVER, THE
CITY OF PARIS RESERVES THE RIGI-rr TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALITY IN BIDDING AND TO AWARD THE BID AS MAY BE ADVANTAGEOUS TO THE
CITY OF PARIS.
PRICE/PAYMENT
PRICE IS TO BE DELIVERED PRICE, EXCLUSIVE OF ANY APPLICABLE TAXES. BIDDER
IS HEREBY NOTIFIED THAT TIlE CITY IS EXEMPT FROM STATE AND LOCAL SALES TAXES.
OUR TAX EXEMPTION NUMBER IS 1-75.4000535-9. A CERTIFICATE WILL BE FURNISHED
UPON REQUEST. THERE SHALL BE NO PRICE INCREASE FOR ANY REASON DURING
THE CONTRACT PERIOD.
PAYIV~NT WILL BE MADE WITHIN TI-IIRTY (30) DAYS AFIER RECEIPT AND
ACCEPTANCE OF THE SULFUR DIOXIDE.
QUALIFICATIONS OF BIDDERS
BIDS WILL BE CONSIDERED ONLY FROM MANUFACTURERS OR THEIR AUTHORIZED
DISTRIBUTORS. THE AUTHORIZED DISTRIBUTORS MUST MAINTAIN A SUBSTANTIAL
STOCK OF THE SULFUR DIOXIDE BID UPON AND MUST ACTIVELY ENGAGE 1N THE SALE
OF SULFUR DIOXIDE. SUCH STOCK AND FACILITIES MAY BE EXAMINED BY A
REPRESENTATIVE OF THE CITY OF PARIS AT ANY TIME EITHER BEFORE AWARD IS MADE
OR DURING THE LIFE OF THE CONTRACT.
UPON REQUEST, BIDDER WILL FURNISH TO THE CITY OF PARIS, THE NAMES OF
I~REE CITIES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FURNISHED.
HHC WW D:\CHEMICAL\01',BIDSPC01.SO2 August 8, 200 !