05-G Liquid AlumMEMORANDUM
City of Paris Utilities Department
Date:
To:
From:
September 5, 2001
Mayor & City Council
City of Paris
Herbert H. Campbell
Director of Utilities
Re~
Liquid Alum
Bid Tabulation for Water Treatment Chemicals
Sealed bids were received on
Liquid Alum for use at the WTP.
September 4, 2001 for the furnishing and delivery of
Bids received:
Bidder: Bid price (S/ton):
General Chemical $ 120.00
GEO Specialty Chemicals $ 208.19
Southern Ionics, Inc. $ 136.00
Spec. Deviations:
None
None
None
Recommend that bid be awarded to lowest bidder: General Chemical
We presently buy from General Chemical at $107.85 per ton.
This will be an estimated additional annual cost of $12,150.00 from the current price.
Total estimated cost for this chemical for the next fiscal year is $120,000.00.
HHC WW D:\CHEMICAL\01kBIDTAB01.ALM September 5, 2001
BID FORM
TO:
FROM:
MAYOR AND CITY COUNC1L
CITY OF PARIS
P. O. BOX 9037
PARIS, TEXAS 75461-9037
(NAME OF BIDDER)
(ADDRESS)
(ADDRESS)
(TELEPHONE N-LIMBER)
RE: FURNISHING AND DELIVERING LIQUID ALUM (ALUMU~UM SULFATE)
PURSUANT TO AND IN COMPLIANCE WITH YOUR BID SPECIFICATIONS (EXCEPT AS NOTED
BELOW) FOR FURNISHING AND DELIVERING LIQUID ALUM, WE BID THE FOLLOWING:
LIQUID ALUM WILL BE FLrRNISHED AND DELIVERED FOR THE PRICE OF:
PER TON (DRY ALUM BASIS)
DESCRIBE ANY DEVIATION FROM THE BID SPECIFICATIONS:
BY: TITLE:
TYPE OR PRINT NAME:
DATE: DAY OF
,2001.
INSTRUCTIONS TO BIDDER:
PLACE COMPLETED "BID FORM" IN A SEALED ENVELOPE (SEE EXAMPLE ENCLOSED) CLEARLY
MARK ON THE OUTSIDE OF THE ENVELOPE "SEALED BID: LIQUID ALUM" AND RETURN TO: THE
OFFICE OF THE CITY MANAGER, CITY OF PARIS, P.O. BOX 9037, PARIS, TEXAS 75461-9037, NO
LATER THAN 3:00 PM ON TUESDAY, SEPTEMBER 4, 2001 AT WHICH TIME THE BIDS WILL BE
PUBLICLY OPENED AND TABULATED FOR PRESENTATION TO THE CITY COUNCIL AT ITS
MONDAY, SEPTEMBER 10, 2001' MEETING.
HHC WW D:\CHEMICAL\01~BIDFRM01.ALM August 8, 2001
CITY OF PARIS
UTILITIES DEPARTMENT
BID SPECIFICATIONS
FOR FURNISHING LIQUID ALUM (ALUMINUM SULFATE)
REQUIREMENTS
IT IS ESTIMATED THAT 1000 TONS OF DRY ALUM (APPROXIMATELY 390,000 GALLONS
AS LIQUID ALLrM) WILL BE REQUIRED 1N THE OPERATION OF THE WATER TREATMENT
PLANT DURING THE PERIOD OCTOBER 1, 2001 THROUGH SEPTEMBER 30, 2002.
EXACT QUANTITIES CANNOT BE DETERMINED, BUT ESTIMATES ARE GIVEN AS
SHOWN ABOVE. QUANTITIISS MAY BE INCREASED OR DECREASED TO MEET THE
REQUIREMENT OF THE OPERATIONS OF THE PLANT DURING THE PERIOD SHOWN ABOVE.
A MINIMUM IS NOT GUARANTEED.
A PURCHASE ORDER WILL BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF TI-IlS INVITATION TO BID.
THE BIDDER MAY CANCEL THE CONTRACT AT THE CONCLUSION OF THE PERIOD
SHOWN BY GIVING 60 DAYS PRIOR NOTICE IN WRITING.
SPECIFICATIONS
LIQUID ALUM DELIVERED SHALL CONFORM TO AWWA B403-93, STANDARD FOR
LIQUID ALUM. QUALITY SHALL BE "TECFINICAL" GRADE AND MUST BE NSF APPROVED.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURNISHED BY BIDDER WHEN
REQUESTED TO DO SO BY THE CITY OF PARIS.
A STATEMENT AS TO THE ORIGIN OF THE SUPPL1ED PRODUCT SHALL BE FURNISHED
BY THE BIDDER WHEN REQUESTED TO DO SO BY THE CITY OF PARIS.
APPROXIMATE ANALYSIS IS 17 % AL203, 8.15 % AL203 SOLUTION, 5.25 # DRY
ALUM/GALLON.
DELIVERIES
DELIVERIES TO BE MADE TO THE WATER TREATMENT PLANT.
DELIVERIES ARE TO BE MADE IN TRUCK LOAD LOTS OF APPROXIMATELY 4500
GALLONS (AS A LIQUID).
DELIVERY TRUCK MUST BE CAPABLE OF SELF UNLOADING IF NECESSARY.
HOWEVER, COMPRESSED AIR TO ASSIST IN THE UNLOADING WILL BE PROVIDED BY THE
CITY OF PARIS WHENEVER POSSIBLE.
ROUTINE DELIVERIES MUST BE MADE WITHIN THE HOURS OF 8:30AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELIVERY MUST BE MADE WITHIN THREE (3) DAYS
FOLLOWING A CONFIRMED REQUEST FOR EACH DELIVERY.
CERTII~IED WEIGHT TICKETS WILL BE REQUIRED FOR EACH LOAD SHOWING THE
EXACT AMOUNT DELIVERED.
BASIS OF AWARD
IT IS THE IN'I I~NTION OF THE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS THE SPECIFICATIONS. HOWEVER, THE
CITY OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BlDS, TO WAIVE ANY
INFORMALITY IN BIDDING AND TO AWARD THE BID AS MAY BE ADVANTAGEOUS TO THE
CITY OF PARIS.
PRICE~AYMENT
PRICE IS TO BE DELIVERED PRICE, EXCLUSIVE OF ANY APPLICABLE TAXES.
BIDDER IS HEREBY NOTIIqI~D THAT THE CITY IS EXEMPT FROM STATE AND LOCAL SALES
TAXES. OUR TAX EXEMPTION NUMBER IS 1-75-6000535-9. A CERTIFICATE WILL BE
FURNISHED UPON REQUEST. THERE SHALL BE NO PRICE INCREASES FOR ANY REASON
DURING THE CONTRACT PERIOD.
PAYMENT WILL BE MADE WITHIN TI-IIRTY (30) DAYS Ai--II~R RECEIPT AND
ACCEPTANCE OF THE ALUM.
QUALIFICATIONS OF BIDDERS
BIDS WILL BE CONSIDERED ONLY FROM MANUFACTURERS OR THEIR
AUTHORIZED DISTRIBUTORS. THE AUTHORIZED DISTRIBUTORS MUST MAINTAIN A
SUBSTANTIAL STOCK OF THE ALUM BID Ut~N AND MUST ACTIVELY ENGAGE IN THE
SALE OF ALUM. SUCH STOCK AND FACILITIES MAY BE EXAMINED BY A REPRESENTATIVE
OF THE CITY OF PARIS AT ANY TIME EITHER BEFORE AWARD IS MADE OR DURING THE
LIFE OF THE CONTRACT.
UPON REQUEST, BIDDER WILL FURNISH TO THE CITY OF PARIS, THE NAMES OF
THREE CITIES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FURNISHED.
HHC WW D:\CHEMICAL\01XBIDSPC01.ALM August 8, 2001