04-A Budget Transfer ResAGENDA INFORMATION SHEET
PROJECT: Consider a resolution authorizing the transfer of budgetary appropriations from unencumbered
appropriation balances to overextended accounts for fiscal year 2000-2001.
BACKGROUND: As is customary, the City annually adopts at this time a resolution truing up the City's
fiscal year budget before the new fiscal year begins to transfer and appropriate funds from unencumbered
balances to overextended accounts. Fiscal year 2000-2001 is no different, and a resolution specifying the
necessary financial transfers has been prepared.
DESCRIPTION: The enclosed resolution delineates those budgetary accounts which are projected to be
deficient in funds and identifies other accounts which show surpluses, and designates the necessary transfers
and appropriations to true up the listed accounts. With regard to the specific accounts themselves, most of
the changes to the delineated departmental accounts are necessary because of adjustments to the personnel
categories of expenditures for the respective departments. These deficiencies were in turn prompted by
adjustments to employee salaries which could not have been exactly projected through the fiscal year. As a
consequence, most of the departmental accounts which show deficiencies are showing such numbers not in
an operational sense, but rather having to do with the final adjustments to the separate departmental payrolls
as a result of the cost of living adjustments throughout the fiscal year. The remainder of the deficiencies can
be attributed primarily to costs incurred as a result of the severe winter weather.
COST: There is no cost implication as a result of the adoption of this resolution; it simply satisfies the
formality of completing the balancing process for the City's current fiscal year.
RECOMMENDED ACTION: Consider approval of the proposed resolution.
STAFF CONTACT: Gene Anderson, Dir. of Finance
SCHEDULE: Scheduling of this resolution typically falls at this time of the year for each fiscal year.
COUNCIL DATE: Consider for approval at City Council's special meeting of September 17, 2001, when
other final budgetary matters are considered.
ADDITIONAL MATERIALS: See enclosed resolution.
DRAFT
BUDGETk2001-2002\Transfer of Funds Res - 2001-02
September 14, 2001
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, DIRECTING THE DIRECTOR OF FINANCE TO
TRANSFER FUNDS FROM UNENCUMBERED APPROPRIATION
BALANCES TO OVER-EXPENDED ACCOUNTS; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, certain expense and capital outlay accounts in the 2000-2001 fiscal year budget
in the amounts shown therein as follows:
GENERAL FUND
GENERAL GOVERNMENT
City Manager
City Attorney
Municipal Court
City Clerk
$20,000.00
$22,000.00
$5,000.00
$5,000.00
PUBLIC SAFETY
Fire Department
$350,000.00
AIRPORT
Cox Field
$20,000.00
PUBLIC WORKS
Engineering
Public Works
Parks & Recreation
Sanitation
Streets & Highways
Garage
$55,000.00
$10,000.00
$45,000.00
$25,000.00
$1,280,000.00
$10,000.00
HEALTH
EMS
$85,000.00
MISCELLANEOUS
Paris Band
$10,000.00
TOTAL $1,942,000.00
have experienced expenditures in excess of budget appropriations; and,
WHEREAS, the following accounts in the amounts shown therein as follows:
GENERAL FUND
Line Item Account No. 01-0000-91-00 (Contingency)
Line Item Account No. 01-0901-11-98 (Depot Project)
Line Item Account No. 01-0000-90-00 (Debt)
$706,690.00
$730,000.00
$505,310.00
are unencumbered; and,
WHEREAS, the City Manager does, within this, the last three (3) months of the fiscal year,
request that the City Council transfer the second above-mentioned and -described unencumbered
appropriation balances to the first above-mentioned, over-expended accounts; NOW,
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the Director of Finance be, and he is hereby, authorized and directed to
transfer from the following accounts the amounts shown therein:
GENERAL FUND
Line Item Account No. 01-0000-91-00 (Contingency)
Line Item Account No. 01-0901-11-98 (Depot Project)
Line Item Account No. 01-0000-90-00 (Debt)
$706,690.00
$730,000.00
$505,310.00
to be credited, respectively, to the following accounts:
GENERAL FUND
GENERAL GOVERNMENT
City Manager
City Attorney
Municipal Court
City Clerk
$20,000.00
$22,000.00
$5,000.00
$5,000.00
PUBLIC SAFETY
Fire Department
$350,000.00
AIRPORT
Cox Field
$20,000.00
PUBLIC WORKS
Engineering
Public Works
Parks & Recreation
Sanitation
Streets & Highways
Garage
$55,000.00
$10,000.00
$45,000.00
$25,000.00
$1,280,000.00
$10,000.00
HEALTH
EMS
$85,000.00
MISCELLANEOUS
Paris Band
$10,000.00
TOTAL $1,942,000.00
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 17th day of September, 2001.
ATTEST:
Michael J. Pfiester, Mayor
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney