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06-RECORD OF STANDING COMMITTEE MINUTES FROM MAY-AUGUSTCITY COUNCIL AGENDA ITEM BRIEFING SHEET Submittal Date: 09/OS/2012 Council Date: 09/ 10/2012 Originating Department: City Clerk Presented By: Janice Ellis Agenda Item No.: 6. RECOMMENDED MOTION: Motion to approve. POLICY ISSUE(S): Record of Standing Committee. BACKGROUND: Paris Visitors and Convention Council minutes (5-24-2012) Paris Public Library Advisory Board minutes (6-27-2012 & 7-18-2012) Paris-Lamar County Board of Health minutes (7-24-2012) Board of Adjustment minutes (7-17-2012) Historic Preservation Commission minutes (8-8-2012) BOARD/ COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: BUDGET INFO: F~ Financial Report ~ Minute Order Expense $ ❑ Department Report ❑ Resolution - Budgeted Amt. $ I Presentation ❑ Ordinance F yTD Actual ~ ❑ Public Hearing ❑ Other Acct. Name Acct. Number City of Paris Revised 2/04/08 40 Paris Visitors and Convention Council Meeting Minutes May 24, 2012 In Attendance: Jon Landers, Bobby Walters, John Godwin, Carolyn Patterson, Derald Bulis, Gail Dority, Mike Patterson, Mary Lou Coe, Roy Gwinn, Mindy Moree, Mary Faber and Becky Sempie. Chairman Bobby Walters called the meeting to order and welcomed Connie Beard from The Paris News. Mindy Moree presented financial report for April, 2012 for V&CC and Love Civic Center. The financiai reports were approved on a motion made by Roy Gwinn, and seconded by Mary Lou Coe. In new business, minutes ftom the V&CC December, 2011 meeting were presented and approved on a motion made by Bobby Walters, and seconded by Mike Patterson. Mindy Moree presented the 2012J2013 budget for Visitor and Convention Council and Love Civic Center. Visitor and Convention Council budget approved on a motion made by Derald Bulls and seconded by Gail Dority. The Love Civic Center budget approved on a motion made by Roy Gwinn and seconded by Mike Patterson. Funding requests for Breakfast Optimist Tournaments for Boys 12 and under ozone Jr. for $2500, and Boys 11 and under ozone state for $2500 were submitted, and after scoring criteria was reviewed, both tournaments could get up to 80% of requested amount. Mike Patterson made a motion to approve the 8096 of requested amount for both tournaments which totaled $2000 for each tournament, and motion passed on a second by Mary lou Coe. With no further business to come before the board the meeting was adjourned at 5:00. Respectfully submitted, Becky Semple - - - 41 Paris Public Library Advisory Board Meeting Minutes June 27, 2012 Opening: The regular meeting of the Paris Public Library Advisor Board was called to order at 4:05 pm on June 27, 2012 in the Library Gallery by Linda Vandiver. Present: Pat Books, Deborah Hatley, Hilda Mallory, Fran Neeley, Ann Norment, Linda Vandiver, Alice Woodard, and Library Director Priscilla McAnally. A. Approval of Minutes The minutes of the previous meeting were unanimously approved as distributed. B. New Business The Board was introduced to new member, Ann Norment. C. Old Business No items for discussion D. Presentations a. Budget Report Director reported an expenditure of 64% of the annual budget b. Statistical Report Circulation as well as visits to the library, were up from last year's data. E. Friends of the Library Amanda Green, Co-Chairman of the Friends group, reported that monies from the Friends' budget would be used to purchase hats as a reward for children participating in the summer children's reading program. Plans are also undervvay for the purchase of board books for a new toddler reading program. The books would be used as incentive for participating families to read with their young children. Refurbishment for the exterior drop-box was discussed. F. Director's Remarks One-Click Digital, the online resource for download of audio books, will make e-books available for patrons beginning with the last quarter. Expendable funds - $84,532.00 Non-Expendable funds - $78,058.00 New City Manager, John Godwin, hopes to attend the July meeting of the Library Advisory Board New City Council Liaison will be Dr. Richard Grossnickle 42 Adjournment: Meeting was adjourned at 4:40 pm by Chairperson Vandiver. The next general meeting will be at 4:00 pm on July 18, 2012 in the Library Gallery. Minutes Submitted by: Deborah Hatley, Vice Chair 43 Paris Public Library Advisory Board Meeting Minutes July 18, 2012 Opening: The regular meeting of the Paris Public Library Advisory Board was called to order at 4:05 p.m. on July 18, 2012, in the office of the Director by Linda Vandiver.. Present: Pat Books, Hilda Mallory, Fran Neeley, Alice Woodard, Linda Vandiver, and Library Director Priscilla McAnally. A. Approval of Minutes The minutes of the previous meeting were approved as distributed. B. New Business Officers for the coming year were elected. They are Linda Vandiver as Chair, Deborah Hatley as Vice-Chair, and Alice Woodard as Secretary. C. Old Business No items for discussion. D. Presentations a. Budget Report While the Library is over budget in some lines, overall it is still within the budget for the year. b. Statistical Report Circulation and library visits were down last month from the same time last year. E. Friends of the Library The director reported that the curbside book drop will be refurbished (with the Friends covering the cost) as soon as a painter/repairman can be found. F. Director's Remarks The Director will apply to the Texas State Library for a subsidy for the courier service that is used for Interlibrary Loans. OneClick Digital, the online source for the download of audio books, is up and running. A demonstration of the Library's e-Resources will be presented at the next meeting. 44 The Director is considering a display of authors from East Texas from the Humanities Texas organization. The cost will be $500. Adjournment: Meeting was adjourned at 4:45 by Linda Vandiver. The next general meeting will be at 4 p.m. on August 15, 2012, in the Library Gallery. . Minutes submitted by: Alice Woodard Approved by the Library Advisory Board Date 45 (Naris - Lamar County 7feaCth ~Department ~P.O. Box 938 or 740 S. W 61fi Street ~Paris, TraraXas 75461-0938 Voiu: 903-785-0561 TaiC 903-737-9924 u,ir,w. pan:sfamarfreaCth. com SIGNED MINUTES OF REGULAR MEETING PARIS-LAMAR COUNTY BOARD OF HEALTH ~ . The Paris-Lamar County Board of Health held a regular meeting at 6:00 P.M. on Tuesday, July 24, 2012, in the City of Paris Council Chambers. Board members in attendance included Dr. Rick Erickson, Dr. VI/illiam George, Dr. Mark Gibbons, Dr. Keith House, and Ms. Kristi Martin. Board members not in attendance were Dr. Lav Singh and Mr. Bill Strathern. Others in attendance included Mr. John Godwin, Mrs. Gina Prestridge, Mrs. Carfa Rhodes, Ms. Cheryl Johnson, Mrs. Nita Johnson, Mrs. Elishia Brothers, Mrs. Rebecca Sanders, Mrs. Shannon Watson, Mrs. Carol Hill, Mrs. Charlene Dirks, and a representative from the Paris News. Meeting called to order at 6:02 P.M. by Dr. Erickson. Ms. Martin made the motion and was seconded by Dr. Gibbons that minutes of previous meeting be approved. Mrs. Prestridge inforrned the board that she had presented the Paris - Lamar County Health Department budget to the Commissioner's Court on the 18th and Dr. House and Dr. Green attended this meeting. Also, Dr. House and Dr. Green spoke before the Commissioner's Court. Mrs. Prestridge presented the budget that had been approved by the Paris - Lamar County Health Department Soard of Health to the City Council. Mayor A. J, Hashmi told the City Council that Mrs. Prestridge was not appearing before the City Council for approval of her budget but only to inform the City Council of her budget figures. Manager Godwin told the Paris - Lamar County Health Department Board of Health that the City of Paris budget does have the Paris - Lamar County Health Department budget amounts in it. Mrs. Prestridge requested a printout of the matching funds for Lamar Caunty and the City of Paris for approximately the last ten years from Finance Director Gene Anderson. Mr. Anderson provided a printout from 1999 to today of the budgeted amounts and revenues reports. Dr. Erickson asked if the amounts matched for the City of Paris and Lamar County and Mrs. Prestridge stated that they were within close proximity of matching and there were no ather discrepancies. Mrs. Prestridge provided a printout of the budgeted amounts and revenues reports to all four (4) Lamar County Commissioners and County Judge Chuck Superville. Manager Godwin advised that the budget amount is only an estimated amount but the City of Paris wiil pay actual amount of shortfall, so sometimes may look different from budgeted amount. Last Saturday, Mrs. Prestridge met with Judge Superville and Shirley Fults, Director of Lamar County Indigent Health Care Program, and wrote a project grant for the Medicaid Waiver 1115. If awarded, then we could be reimbursed at either 40% or 60% of the projects value and the money will come back to Paris - Lamar County Health Department Bwsrd of health minutes ot'regular mccting 2012-06-26 46 Currently seeing the County Indigent Health Care patients and starting in September, planning to partner with County Indigent Health Care patients as their primary caregiver or refer them out for any services that we do not offer. Mrs. Prestridge is currently working on policies and procedures, getting a job description for every employee and completing the Medicaid application. Ms. Martin made the motion and was seconded by Dr. House at 6:18 P.M. for Board Members to convene into Executive Session, Pursuant to Section 551.074 of the Texas Government Code, to defiberate the appointment, employment, evaluation, reassignment, duties, discipline, oc dismissal of a public officer or employee as follows: Discuss Sanitarian Position at the Paris - Lamar County Health Department Board Members convened into open session at 6:35 P.M. and Ms. Martin made the motion and was seconded by Dr. House that Mrs. Prestridge hire a licensed sanitarian. Dr. Erickson set the next board meeting for August 21, 2012 at 6:00 P.M. at the Paris - Lamar County Health Department Dr. Gibbons made the motion and was seconded by Dr. George at 6:40 P.M. for the meeting to Approval motion made by Ms. Martin and seconded hy Dr. Gibbons at the August 28, 2012 meeting. Board of health minules of regular meeting 2012-06-26 47 MINUTES SPECIAL MEETING CITY OF PARIS BOARD OF ADJUSTMENT CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS TUESDAY, JULY 17, 2012 12:00 O'CLOCK P.M. The Board of Adjustment meeting was called to order by Rick Hundley at 12:00 p.m. A. The following members were present: Allen Moore Rick Hundley Bryan Glass Jerry Haning Marilyn Smith Nathan J. Bell V B. The following members were absent: Charles Richards C. Also present was Jeanna Scott, City Staff. 2. Election of Officers: A. Chairman - Motion was made by Allen Moore, seconded by Jerry Hanning to nominate Rick Hundley as Chairman. Motion carried 5-0. B. Vice-Chairman - Motion was made by Jerry Hanning, seconded by Marilyn Smith to nominate Bryan Glass as Vice-Chairman. Motion carried 5-0. C. Secretary - Motion was made by Allen Moore, seconded by Bryan Glass to nominate Nathan J. Bell V as Secretary. Motion carried 5-0. 3. Approval of minutes from previous meetings. (December 6, 2011) Motion was made by Allen Moore, seconded by Bryan Glass to approve minutes for the December 6, 2011 meeting. Motion carried 6-0. 4. Public hearing and consideration of and action on the petition of Clinton and Fairy Bagby to grant a variance of Zoning Ordinance 1710, Section 9-201(1) which provides that the "minimum lot width in a Single Family Dwelling District No. 3(SF-3) be no less than SO ,feet" to allow a minimum lot width of 45 feet, which is a S foot variance, on Lot 14, Ciry Block 235, being number 1111 17th Street N. W. 48 Public hearing was declared open. A. The following individuals spoke in favor of the petition: Mr. & Mrs. Bagby, property owners, spoke in favor of the petition. Mr. Bagby stated they received a grant from Habitat for Humanity to tear down and rebuild there home. B. No one spoke in opposition. Public hearing was declared closed. Motion was made by Allen Moore, seconded by Nathan J. Bell V to approve the variance request. Motion carried 6-0. 5. Meeting adjourned at 12:07 p.m. APPROVED THIS 4`h DAY OF SEPTEMBER, 2012. Rick Hundley, irman 49 MINUTES SPECIAL MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION WEDNESDAY, AUGUST 8, 2012 12:00 0'CLOCK P.M. 1. The Historic Preservation Commission meeting was called to order by Paul Denney, Chairman at 12:00 p.m. A. The following members were present: Paul Denney Douglas Cox Britin Bostick David Stewart Nancy Anderson Lauri Redus B. The following members were absent: Ben Vaughan C. Also present Jeanna Scott, Historic Preservation Officer; and Robert Talley, Code Enforcement Supervisor. 2. Election of Officers: A. Chairman - Motion was made by Nancy Anderson, seconded by Douglas Cox to nominate Paul Denney as Chairman. Motion carried 5-0. B. Vice-Chairman - Motion was made by Douglas Cox, seconded by Britin Bostick to nominate Ben Vaughan as Vice-Chairman. Motion camed 6-0. C. Secretary - Motion was made by Douglas Cox, seconded by Nancy Anderson to nominate Britin Bostick as Secretary. Motion carried 5-0. 3. Approval of minutes from previous meetings. (June 25, 2012) Motion was made by Britin Bostick, seconded by Nancy Anderson to approve the meeting minutes for June 25, 2012. Motion carried 6-0. Motion was made by Nancy Anderson, seconded by Douglas Cox to recuse Britin Bostick. Motion carried 5-0. 4. Consideration of and action on the following Certificate of Appropriateness: A. One Lamar Avenue - Scott Building - Britin Bostick representing the property owners presented the petition. Ms. Bostick stated they are replacing two windows 50 on the second floor on the west side of the building. These appear to be the original windows and approximately 100 years old, the windows are in such bad shape that we are about to lose the glass out of them. Ms. Bostick further stated they plan to repair the windows to alleviate any hazard to pedestrians. Motion was made by Lauri Redus, seconded by Nancy Anderson to approve the COA. Motion carried 5-0. B. 308 South Main Street - Britin Bostick representing property owners presented the petition. Ms. Bostick stated they will be painting the trim around windows, and doors. The color they are proposing is not one of the historic colors; therefore we need approval from the commission. The proposed color is called "useful grey" and would be applied to all trim areas and eaves. Motion was made by Douglas Cox, seconded by Lauri Redus to approve the COA. Motion carried 5-0. 5. Consideration of and action on the following Faqade Grants: A. One Lamar Avenue - Scott Building - Motion was made by Lauri Redus, seconded by David Stewart to approve the faqade grant. Motion carried 5-0. B. 308 South Main Street - Motion was made by Nancy Anderson, seconded by Lauri Redus to approve the fagade grant. Motion carried 5-0. Motion was made by Douglas Cox, seconded by Nancy Anderson to bring Britin Bostick back to the meeting. Motion carried 5-0. CONSENT AGENDA--- [Items appearing on this consent agenda may be approved by a single vote of the Commission, with such approval applicable to all items appearing on said agenda. If any Commission member desires to discuss and consider separately any item appearing on the consent agenda, that Commission member may do so by requesting that the item be removed from the consent agenda and considered as a separate item.] 6. Discussion of and possible action regarding the following structures considered by code inspectors to be in violation of Article III of Chapter 7 of the Code of Ordinances of the Ciry of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures, " to determirre whether such buildings or structures can be rehabilitated and designated on the National Register of Historic Places, as a recorded Texas Historic Landmark, or as historic properry as designated by the City Council of the City of Paris. A. 109 23Yd Street N. W. B. 1221 17`" Street N. W. C. 101 24`" Street N. W. 51 D. 16613t1i Street N. W. E. 1710 Bonham Street F. 1533 Bonham Street G. 327 East Washington H. 530 East Washington I. 540 East Washington J. 1358 West Booth Motion was made by Britin Bostick, seconded by Lauri Redus to send all structures to the Building and Standards Commission, since they cannot be rehabilitated nor do they have significant historical value. Motion camed 6-0. 7. Report from Britin Bostick, Main Street Advisory Board Liaison. Britin Bostick, Main Street Advisory Board Liaison made report to the commission. Ms. Bostick stated funds have been raised to establish grants that will be made available from Main Street Advisory Board. The Paris Downtown Association is also working on fund raising to have additional funds available. Grants will be available for things like updating plumbing, updating electrical and asbestos surveys/abatements, addressing things that are not covered under the facade grant. Currently we are working together to establish grant amounts and set criteria for applying for them. Main Street would like the commission at some point in the near future consider warking with them to match the grant funds. 8. Future agenda items. There were none. 9. Meeting adjourned at 12:37 p.m. APPROVED THIS 27t" DAY OF AUGUST, 2012. Paul Denney, Chairman 52