18-REPORT ON DILAPIDATED STRUCTURESCITY COUNCIL AGENDA ITEM BRIEFING SHEET
Submittal Date:
09-05-2012
Council Date:
09-10-2012
Otiginating Department:
Engineering, Planning &
Development
Presented By:
Shawn Napier, P.E. Director of
Engineering, Planning &
Develo ment
Agenda Item No.:
18.
RECOMMENDED MOTION:
Report on dilapidated structures.
POLICY ISSUE(S):
Report
BACKGROUND:
The first attachment is a brief accounting of what has been done this year. The second attachment is the
Buildings and Standards Commission (BSC) spreadsheet on dilapidated structures. A flow chart and
description of the process are also attached. This flow chart describes the process that code enforcement
follows in dealing with substandard structures.
BOARD/COMMISSION RECOMMENDATION:
EXHIBITS:
Demolition Report, Code Enforcement-BSC Report, Substandard Structures flow chart and description
ACTION:
BUDGET INFO:
❑ Financial Report ❑ Minute Order
Expense
$
E Department Report ❑ Resolution
Budgeted Amt.
$
❑ Ptesentation
❑ Ordinance
Total Spent
$
❑ Public Hearing
❑ Other
Acct. Name
Acct. Number
FISCAL NOTES:
Citv of Paris
Revised 2/04/08
ill
Demolition Report
56 structures have been ordered to be demolished by the Buildings and Standards
Commission.
38 structures have been given to Sanitation Solutions to be demolished.
18 structures have been demolished by Sanitation Solutions this year.
25 structures are scheduled to go before the Buildings and Standards Commi<.>sion
in September.
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Demolition Process
1. Substandard structure is identified and tagged by Code Enforcement. (Sec 7-48)
2. Substandard structure is sent to Historic Preservation to determine if the structure can be
sent through to Buildings and Standards Commission (BSC)(Sec. 7-50)
A. HPC determines whether or not a structure is historically significant. If the structure
is deemed historically significant, HPC can stop the structure from being demolished.
If the structure is deemed not to have historical significance, HPC will send the
structure to Buildings and Standards for demolition. HPC may also send a
historically significant structure through to Buildings and Standards with the int:ention
of only REPAIRING the structure.
3. Substandard structure is sent to BSC (Sec 7-49)
A. Structure is researched on the appraisal district website and County Courthouse
website to determine ownership and lien holders.
B. Violation Notice is sent to property owner and lien holder. Violation Notice states
nature of violation, address of violation, notice of hearing, actions necessary to
correct violation, etc. Violation Notice is sent out ten (10) days prior to BSC rneeting
by certified mail.
C. Structure(s) is posted in the Paris News. Posting includes address of structure, owner
information, time and date of ineeting, nature of violation, etc. This is done at least
ten (10) days prior to BSC meeting.
D. Structure(s) are taken before the BSC.
1. Structure is presented to the BSC by Code Enforcement. Owner may also present
their intentions to the BSC at this time.
2. BSC deliberates and votes on structure.
3. Orders are placed on the structure. Orders state the necessary actions, and amount
of time given, to bring the structure/property into compliance.
4. Orders are signed by BSC and Assistant City Attorney
E. Orders are sent to owners and lien holders by certified mail. Orders are also posted in
the Paris News and filed at the County Clerk's Office. This is done within ten 1(10)
days after the BSC meeting.
1. If the Orders of the BSC are not followed: Code Enforcement sends a non-
compliance notice to owners and lien holders stating that City can now take action
against the structure/property (Sec 7-54)
a. Demolition- Code Enforcement requests utility services removed, which
can take up to 6 weeks. Once services have been removed, work orders are
generated and given to demolition contractor. Once the structure is
demolished, Code Enforcement files a lien against the property at the
County Clerk's Office.
b. Legal Action- Civil penalties may be assessed, or owners could be taken
to municipal court.
2. If the Orders of the BSC are followed: Case closed.
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