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06-RECORD OF STANDING COMMITTEE MINUTES FROM JUNE-AUGUSTSubmittal Date: 09/ 14/2012 Council Date: 09/24/2012 CITY COUNCIL AGENDA ITEM BRIEFING SHEET Originaring Department: � Presented By: City Clerk RECOMMENDED MOTION: Motion to approve. POLICY ISSUE�S�: Record of Standing Committee. BACKGROUND: Janice Ellis Airport Advisory Board (6-21-2012 & 7-19-2012) Planning & Zoning Commission (7-2-2012) Traffic Commission (8-7-2012) Paris Economic Development Corporation (8-14-2012) BOARD�COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: ❑ Financial Report � Minute Order ❑ Department Report ❑ Resolution ❑ Presentation ❑ Ordinance ❑ Public Hearing ❑ Other City of Paris BUDGET INFO: Expense Budgeted Amt. YTD Actual Acct. Name Acct. Number _ _ � ( $ $ $ Agenda Item No.: � Revised 2/04/08 MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD CITY OF PARIS — CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, JUNE 21, 2012 5:30 O'CLOCK PM The Airport Advisory Board meeting was called to order by Billy Copeland, Chairman at 5:30 p.m. A. The following members were present: Ray Ball Phillip Payne Fred Williams Billy Copeland Jerry Coyle B. The following members were absent: Steve Gilbert Vic Ressler C. Also present was Shawn Napier, Airport Director; John Godwin, City Manager; Jerry Richey, Airport Manager; and Jeanna Scott, City Staff. 2. Approval of minutes from previous meeting. (May 17, 2012) Motion was made by Ray Ball, seconded by Jerry Coyle to approve the minutes for the May 17, 2012 meeting. Motion carried 4-0. 3. Report from Shawn Napier, Airport Director: A. Status of Airport Improvements — Shawn Napier made a report to the advisory board members. Mr. Napier stated continuing with panel replacement on crosswind runway 1432 equipment broke down and delayed work, however they should complete be up and running by tomorrow. They also had concerns on what was under the concrete sections they were breaking out; we called the engineers in from KSA back out to take a look at the subgrade. We could be looking at a possible change order for additional work if there is a problem. The portion of the taxi way in front of the Triple A hanger will be worked on next week laying new hot mix. Everything is progressing as expected; we could see a delay for the change order regarding the subgrade. �� Mr. Fred Williams arrived at 5:42p.m. 4. Report, discussion and possible action on the findings of the sub-committee regarding an open house/fly-in at the airport. Ray Ball updated board members regarding the sub-committee meeting held on June 7, 2012. Mr. Ball stated we have contacted the Jim Terry, with the Pacific Prowler, wants 300 gallons of fuel and $450.00 per passenger with a guarantee of $6,800.00. The committee came up with funding ideas to help pay for this. Solicit funds from corporations for $1,000.00 each guaranteed two (2) VIP tickets to hand out to anyone they wanted along with advertising there sponsorship. This would help cover the cost of having the Pacific Prowler here. The committee further discussed advertising thru the newspaper and radio, inviting food vendors and nonprofits to setup, securing port a pots, parking being handled by a nonprofit (Boy Scouts) and let them charge a$1.00 a car, securing additional entertainment like aerobatic display, gliders and RC displays. Mr. Ball further stated we need commitment from board members to help with the event. At the next board meeting we will have a proposed budget for the fly-in. Mr. Ball requested authority from the board to secure the Pacific Prowler for the event. Chairman Copeland stated $450.00 is a lot of money to purchase tickets to ride on an airplane. We should explore different options; Jack Ashmore has contacts for other types of airplane rides that are cheaper. Motion was by Fred Williams, seconded by Jerry Coyle authorizing Ray Ball to look into getting a C47 in lieu of the B25 and booking it. Motion carried 5-0. S. Report from Jerry Richey, Airport Manager. Jerry Richey, Airport Manager made the report to board members. Mr. Richey stated one of the courtesy cars is not running and needs to go to the shop. Shawn Napier stated we are working on shifting cars around. Hay has been baled and stacked next to hangars and will be moved within the next 30 days. 6. Request for future agenda items. Sub-committee report on fly-in. 7. Meeting adjourned at 6:06 p.m. APPROVED THIS 16T'-' DAY OF AUGUST, 2012. ck As more, Chairman .� � MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD CITY OF PARIS — CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, JULY 19, 2012 5:30 O'CLOCK PM 1. The Airport Advisory Board meeting was called to order by Fred Williams, Vice- Chairman at 5:30 p.m. �,. The following members were present: Ray Ball Phillip Payne Fred Williams Jerry Coyle Jack Ashmore Steve Gilbert g. The following members were absent: Billy Copeland C. Also present was Shawn Napier, Airport Director; Jerry Richey, Airport Manager; and Jeanna Scott, City Staff. 2. Election of Officers: p. Chairman — Motion was made by Ray Ball, seconded by Jerry Coyle to nominate Jack Ashmore for Chairman. Motion carried 5-0. g. Vice-Chairman — Motion was made by Ray Ball, seconded by Steve Gilbert to nominate Billy Copeland as Vice-Chairman. Motion carried 6-0. C, Secretary — Motion was made by Fred Williams, seconded by Ray Ball to nominate Fred Williams as Secretary. Motion carried 5-0. 3. Report from Shawn Napier, Airport Director: A. Status of Airport Improvements — Shawn Napier made a report to the advisory board members. Mr. Napier stated most of the work around the terminal building has been completed. As discussed at the previous board meeting we are waiting for a change order to address the sub grade issues on cross runway 1432. We met at airport two weeks ago requesting an additional change order that would address � resurfacing the area coming out of the main gate where the eighteen wheelers have torn up the driveway. They will also redo the circle area of pavement adjacent to the terminal. Mr. Napier further stated that we are on schedule to complete the project on time. Mr. Williams asked is there going to be any monies left over to address other issues regarding hangers. Mr. Napier stated the Master Plan has a section regarding capital improvements, and we have completed the first 4 items of the 9 items on the one to five year short term. We will be adding 5, 6, 7 and 8 to a new C.I.P. which includes new construction of hangers. Mr. Napier further discussed what is included on items 5, 6, 7 and 8. 4. Report, discussion and possible action on the findings of the sub-committee Yegarding an open house/fly-in at the airport. Ray Ball stated he has contacted the Southern Cross out of Fort Worth and to get them here they would require booking at least 16 people, 100 gallons of gas per flight and 15 gallons of oil, that total comes to approximately $4725.00 to book. The rides would cost individuals $50.00 each, and the flight time would be about 30 minutes. Jack Ashmore stated we can get Scott Glover out of Mt. Pleasant at a better price. Mr. Ashmore further stated he will also try to contact Jim Terry with the B25 and see if there is a better price available. Jeanna Scott went over the current budget and to do list with board members. Steve Gilbert, Fred Williams, Shawn Napier and Jerry Coyle committed to soliciting donations from corporate sponsors. Jerry Coyle further committed to contacting the Boy Scouts regarding parking and Eric Clifford regarding the use of his table and chairs. Jack Ashmore will contact glider people and get back with Ray Ball once he gets more information on airplane rides so they can book the entertainment. S. Reguest for future agenda items. Sub-committee report on fly-in. 6. Meeting adjourned at 6:47 p.m. APPROVED THIS 16TH DAY OF AUGUST, 2012. �____ ck As more, Chairman � . ie�� � MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS. TEXAS MONDAY, JULY 2, 2012 5:30 O'CLOCK P.M. 1. The regular meeting of the Planning and Zoning Commission on Monday, July 2, 2012, was called to order at 5:30 p.m. by Dennis Chalaire, Chairman. A. The following members were present: Dennis Chalaire James Price Jerry Akers Mike Folmar Holland Harper Richard Hunt B. The following members were absent: Keith Flowers C. Also present were Shawn Napier, Director of Engineering, Planning and Development; and John Godwin, City Manager. 2. Election of Officers: A. Chairman — Motion was made by Holland Harper, seconded by Jerry Akers to nominate Dennis Chalaire as Chairman. Motion carried 5-0. B. Vice-Chairman — Motion was made by James Price, seconded by Jerry Akers to nominate Richard Hunt as Vice-Chairman. Motion carried 5-0. C. Secretary — Motion was made by James Price, seconded by Mike Folmar to nominate Holland Harper as secretary. Motion carried 5-0. 3. Approval of minutes from previous meetings. (June 4, 2012) Motion was made by James Price, seconded by Holland Harper to approve the meeting minutes for June 4, 2012. Motion carried 5-0. Richard Hunt arrived at 5:33 p.m. - � �� S. Consideration of and action on the Preliminary Plat of Lot 1, Block A, Farris 235-A Addition, being numbe�� 1818 West Henderson Street. Shawn Napier, Director of Engineering, Planning and Development stated the property owners are trying to rebuild a house on this lot. There is a flood plain on the lot but the house will not be located in the flood plain. Dennis Chalaire requested a benchmark be shown on the plat. Motion was made by James Price, seconded by Dennis Chalaire to approve the preliminary plat subject to City Engineer's recommendation with the addition of the benchmark. Motion carried 6-0. 6. Consideration of and action on the Preliminary Plat of Lots 1 and 2, Block A, Bizzell CB70 Addition, being number 401 12th Street N.E. Shawn Napier stated Mr. Bizzell wants to construct a shop behind his home. Dennis Chalaire stated the plat needs to show the finished floor elevation, a benchmark and the alley way width. Motion was made by Holland Harper, seconded by Mike Folmar to approve the preliminary plat, subject to the City Engineer's recommendation with the addition of the finished floor level, benchmark and alley width. Motion carried 6-0. Motion was made by Richard Hunt, seconded by Holland Harper to recuse Dennis Chalaire from items 4, 7 and 8. Motion carried 5-0. ¢. Public hearing and consideration of and action on the Site Plan for Gerry Teague on Lot 1, Block 7, Springlake Addition, being number 350 North Collegiate Drive. Public hearing was declared open. A. The following individuals spoke in favor of the petition. Jim Coplin, contractor representing the property owners, spoke in favor of the petition. Mr. Coplin stated we received permission from the city to temporarily set a cooling unit behind the building for storing fresh cut flowers. The refrigeration company recommended this unit be enclosed. Mr. Coplin further stated the enclosure will match the current structure utilizing the same metal which is 24 R panel. B. No one spoke in opposition of the petition. Public hearing was declared closed. Motion was made by Holland Harper, seconded by Mike Folmar to approve the Site Plan subject to the City Engineer's recommendations. Motion carried 5-0. ��� u: Consideration of and action on the Preliminary Plat of �Lot 38 Expansion, Block L, Oak Creek Phase V, being number 3045 Aspen Drive. Shawn Napier stated Mr. and Mrs. Tidwell own the lot behind them and want to build a swimming pool on that lot, in order to do that they must plat the lots together. Motion was made by Holland Harper, seconded by Jerry Akers to approve the preliminary plat. Motion carried 5-0. 8. Consideration of and action on the Final Plat of Lot 38 Expansion, Block L, Oak Creek Phase V, being number 3045 Aspen Drive. Shawn Napier stated that there are no comments on the Final Plat. Motion was made by Holland Harper, seconded by James Price to approve the Final Plat. Motion carried 5-0. 9. Meeting adjourned at 5:50 p.m. APPROVED THIS 4t'' DAY OF SEPTEMBER, 2012 ��nn�tA � A��"�'� Dennis Chalaire, Chairman �� Minutes Traffic Commission City of Paris The Traffic Commission met on Tuesday, August 07, 2012 at 5:15 P.M. in the Municipal Courtroom with the following members present: 1. Jean Schweers 2. Barry Shiver 3. Susan Hamby 4. Joe McCarthy 5. Jon McFadden 6. Kenneth Millsap 7. Ken Kohls The city staff was represented by Asst. Chief Randy Tuttle. City Councilman Aaron Jenkins was present as Council Liaison Mr. McFadden called the meeting to order at 5:15pm. A quorum was established with all members present. Mr. McFadden then moved the meeting to the Police Department EOC/Training Room. Mr. McFadden moved to item #2 to approve minutes of July 03, 2012 meeting. Mr. Kohls made a motion to approve minutes and was second by Mr. McCarthy. Motion carried 7-0. Mr. McFadden then moved to item #3 regarding the discussion and possible action regarding the removal of the crossover in 5000 block SE Loop 286. This item had been tabled at July 03, 2012 meeting and a motion was made by Mr. McCarthy to remove this item from table for discussion. Mr. Shiver second the motion and it carried 7-0. Mr. Tuttle informed members that two letters had been sent to TXDOT from Cypress Home Health 5020 SE Loop 286 and James Hodge Motors 5100 SE Loop 286 requesting the crossover in 5000 block SE Loop 286 be closed due to continued safety issues. Mr. Tuttle informed members there had been 30 accidents in the 5000 block SE Loop 286 from June 21, 2009 to June 21, 2012. Of those accidents 13 involved the crossover in question. TXDOT Area Engineer Richard Harper was present and discussed issues of closing the crossover. Mr. Harper told members that the city would need to request the crossover be closed. TXDOT would then study what needed to be done to complete the closing of this crossover. After lengthy discussion Mr. Kohls made a motion to request the City Council consider a resolution closing the crossover in 5000 block SE Loop 286 after a public hearing to hear input from the public. Ms. 2. 5 Hamby second the motion. Motion carried 5-1 with Mr. McFadden dissenting. Mr. McCarthy left the meeting at 5:58pm prior to the vote. Mr. McFadden moved to item #4 which was a request for future agenda items. Mr. Kohls requested that items be placed on the next agenda to discuss the traffic issues at 34t" NE & Loop 286 and traffic issues relating to the on ramp for northbound traffic at Lamar Ave. & Loop 286. At 6:20pm Mr. Kohls made a motion to adjourn the meeting and was second by Ms. Hamby. Motion carried 6-0 �b Paris Economic Development Corporation Meeting Minutes August 14, 2012 Board Members Staff Steve Gilbert, Paris EDC Present: Doug Wehrman, Chairman Present: Shannon Barrentine, Paris EDC Bruce Carr Fred Green, R3bi Director Bill Harris Kenny Dority Toni Clem (Joined at 3:03 p.m.) Ex-officio Members Guest(s) Present: John Godwin, City Manager Present: (Joined at 4:03 p.m.) Melissa Cook, Chamber President/CEO Jon Landers, Chamber Chairman Legal Counsel: Kent Mcllyar (Joined at 3:03 p.m.) City Council Liaison: Matt Frierson (Joined at 3:05 p.m.) Connie Beard, The Paris News Jeff Paris, eParisTexas.com Grant & Kelli Mallicote Doug Wehrman, Chairman, called the meeting to order at 3:00 p.m. Chairman Wehrman asked those present to stand for a moment of silence in honor of Jerry Bawcum. Chairman Wehrman stated that his goal for his frst official meeting of the Paris EDC Board was to keep the meetings to two hours, or less. It is an exciting time to be a part of the Paris community, a lot of growth is just around the corner for local industry and business. He asked the staffto keep the presentations brief with details in the printed materials provided each Board member. Minutes from July 10, 2012, Regular Board meeting and July 23, 2012 Called Board meeting were reviewed. Kenny Dority made a motion that the Minutes from the July 10 and 23, 2012 be approved as submitted; seconded by Bill Harris. Motion Carried 4-0. Chairman Wehrman referenced the new streamlined reporting of the monthly financials. He told those present that if they had questions, or needed further information, those details were available. Note: Toni Clem joined the meeting during financial discussion. Motion was made by Kenny Dority to approve the financial reports for June and July 2012 as submitted; seconded by Bruce Carr. Motion Carried 5-0. Steve Gilbert referenced the quarterly schedule report and reminded those present of the upcoming Chamber Membership Luncheon on Thursday, August 16, 2012 from 11:30 a.m. to 1:30 p.m. at the Civic Center with Carlton Schwab, Executive Director of the Texas Economic Development Council as the keynote speaker on Type A vs. Type B sales tax. The previous evening he presented the Paris EDC Budget for FY 2012-13 to the Paris City Council. There wasn't official action taken. It was a very positive meeting with some very good questions asked and answered. The Paris EDC Budget will be included with the City's overall budget presentations for all mandatory public hearings, etc. to be officially adopted at a later date. Steve then asked Fred Green to give an over view of the recent Entrepreneur Boot Camp that was held at Texas A&M-Commerce on August 3Td and 4t". Fred told those present that the Boot Camp was a regional success included 17 cities and multiple offices of the Small Business Development _ . �t PEDC Board Meeting Minutes August 14, 2012 Centers in the region participated with 43 attendees registered and 39 completed the two day event. Attendees were asked to rank each session on a scale from 1 to 5. Average response for all sessions was 4.6. The Second Edition of the Entrepreneur Guide has been printed to include Fannin and Franklin Counties. Steve told those present that he had participated in the second of 13 weekly radio shows entitled "Meet the Professional" sponsored by Liberty National Bank earlier that day. Discussion and possible action regarding the Tax Abatement Request bv Kimberlv-Clark Coruoration. Steve Gilbert told those present that the Paris EDC By Laws require the Board to officially approve the recommendations of any/all tax abatement requests by business and industry. He added that the City Council held a public hearing on the tax abatement request by Kimberly-Clark for $150M over a five year period. Phil Senn, Paris plant manager, told the City Council that the Paris plant competes with Beach Island, South Carolina and Ogden, Utah for expansion/improvement dollars. This investment is a vote of confidence for the Paris plant and community. The Tax Abatement will be considered at Lamar County Commissioner's Court and Paris Jr. College Board of Regents later in the month. Motion was made by Kenny Dority to recommend approve the $150 M Tax Abatement by Kimberly- Clark Corporation; seconded by Toni Clem. Motion Carried 5-0. Discussion and possible action regardin� two vear renewal of Line of Credit with Capital One. Steve Gilbert told those present that the previous line of credit was for a one year. The one year term would expire later in August. The renewal would be for a two year line of credit at Prime minus 1.96 resulting in ].29 % effective interest rate with monthly interest payments only, maintain $750,000 in liquidity and a 1% renewal fee at closing. Attorney Plug Clem should have the fnal documents ready in the next week or so. Motion was made by Kenny Dority to have the Paris EDC Chairman execute the documents after approval from Legal Counsel; seconded by Bruce Carr. Motion Carried 5-0. Discussion and possible action reEardin� proposed revisions to the current Citv of Paris' Policv Statement Criteria and Guidelines for Tax Abatement. Steve Gilbert told those present that the Tax Abatement Committee consisting of: City Manager, County Judge, Paris Jr. College President, Chief Appraiser and Paris EDC Executive Director met in the last few weeks. It was recommended that all parties would continue with the existing Tax Abatement Policies, as written. Per the policy, the Paris EDC Board is required to start and facility the Tax Abatement process even though they have no authority to grant a Tax Abatement. Motion was made by Toni Clem to recommend the Tax Abatement Guidelines be adopted, with no changes; seconded by Bill Harris. Motion Carried 5-0. Discussion and possible action regarding the site readv Request for Qualifications submitted by area engineerinE �rms. Chairman Wehrman told those present that he had asked for Bruce Carr and Toni Clem to rank the engineering firms that responded to the RFQ. Further thought has gone into the process and think a committee consisting of other citizens be formed to conduct interviews with the engineering firms that responded. The committee would consist of Shannon Barrentine, Paris EDC staff; Don Wilson and Rick Poston. The questions would be provided by input from Bruce Carr and Toni Clem. Motion was made by Toni Clem to table this item; seconded by Bruce Carr. Motion Carried 5-0. Discussion and possible action regarding the Final Diversitv Initiative Reqort. Steve Gilbert told those present that he had a meeting with Mary Clark and Marva Joe to discuss next steps and invitees to a follow-up meeting of leaders, organizations and non-profits to take responsibility and implement the initiative, as recommended. Steve referenced his summary of the full Diversity report. Bruce Carr stated that he hoped this meeting would result in an organization taking "ownership" of the initiative. Steve 2 �• PEDC Board Meeting Minutes August 14, 2012 stated that the Executive Director of the local United Way chapter had expressed interest in the initiative. This report is a milestone for the community and is important to have accountability. The follow-up meeting will be Thursday, September 6, from 11:30 a.m. to 1:30 p.m. in the Ballroom at PJC. No action was taken on this item. Discussion and Possible action of the revised Policv & Procedure manual for the Paris EDC. Motion was made by Bill Harris to table; seconded by Kenny Dority. Motion Carried 5-0. The Board convened into executive session at 3:26 p.m. pursuant to Section 551.072 and Section 551.087 of the Texas Government Code to discuss and deliberate on the following: A. Section 551.072 — Real Property B. Section 551.087 — Economic Development Negotiations Note: John Godwin joined the meeting at 4:03 p.m. Executive session ended at 4:18 p.m. The Board reconvened into open session. As a result of executive session discussion, the Board took the following action: Motion was made by Bill Harris, seconded by Bruce Carr, to approve and authorize the Chairman and Vice Chairman (Toni Clem, Secretary/Treasurer, recused herself from any action pertaining to this incentive. Due to her husband, A.W. Clem, being BODYGUARD's attorney of record and therefore was a conflict of interest.) to execute an economic incentive agreement with BODYGUARD Truck Accessories, to include: •$75,000 for new job creation (l 5 johs by end of year one with a goal of 43 jobs by end of year five). • New employee training reimbursement not to exceed $21,500 over the five years. • Infrastructure improvement grant not to exceed $227,750 for costs associated with the remodeling and expansion of the facilities located on FM 79 in Northwest Paris. • $100,000 24-month secured loan guarantee. Motion Carried 4-0 with Toni Clem recusing herself. 2. Motion was made Bruce Carr, seconded by Bill Harris, to approve and authorize the Chairman to execute the two agreements (Phase 1 and 2) to not exceed $69,760 with Texas Manufacturing Assistance Center (TMAC) and Texas Engineering Extension Services (TEEX) for a market analysis, site and facilities plan for Project Jewel (TRITON). The reports conducted by TMAC and TEEX will be included in TRITON's business and marketing plans along with the loan agreement between Paris EDC and TRITON. Motion Carried 5-0. There being no further business, Kenny Dority made a motion to adjourn at 4:24 p.m.; seconded by Bill Harris. Motion Carried 5-0. Respectfully submitted, Shannon Barrentine Asst. Executive Director, Paris EDC �