16-MOVE TO APPROVE ORD AMENDING FY 2011-12 BUDGET TO TRANSFER BETWEEN DEPTSSubmittal Date:
9-14-12
Council Date:
9-24-12
CITY COUNCIL AGENDA ITEM BRIEFING SHEET
Originating Department: Presented By:
Finance Gene Anderson
Agenda Item No.:
16.
RECOMMENDED MOTION:
Not an action item (first reading) unless supermajority rule invoked. If rule is invoked: Move to approve an
ordinance amending FY 2011-12 budget ordinance to transfer funds from between departments.
POLICY ISSUE�S�:
Fiscal management
BACKGROUND:
This annual year-end housekeeping ordinance increases certain departmental budgets to cover
anticipated expenditures. These increases are offset by decreasing other departmental budgets which
have an appropriation excess. The total amounts budgeted in the affected funds remains unchanged.
BOARD�COMMISSION RECOMMENDATION:
NONE
EXHIBITS:
Ordinance
ACTION:
� Financial Report
❑ Department Report
❑ Presentation
❑ Public Hearing
FISCAL NOTES:
� Minute Order
❑ Resolution
� Ordinance
❑ Other
BUDGET INFO:
Budgeted Amt.
YTD Actual
Acct. Name
Acct. Number
$
$
$
City of Paris Revised 6/20/l2
��
ORDINANCE N0.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AUTHORIZING AND DIRECTING THE DIRECTOR OF FINANCE TO
TRANSFER FUNDS FROM UNENCUMBERED APPROPRIATIOIV BALANCES
TO OVER-EXPENDED ACCOUNTS; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER
CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, certain departments in the 2011-2012 fiscal year budget have
experienced expenditures in excess of budget appropriations in the amounts shown
therein as follows:
1.
2.
3.
4.
5.
6.
7.
:
Police
Parks
Streets
EMS
Airport
Band
Library
WWTP
GENERAL FUND
$100,000
$10,000
$40,000
$110,000
$5,000
$1,000
$5,000
WATER & SEWER FUND
$35,000
CAPITAL PROJECTS FUND
9. Police $130
10. Community Development $2,200
11. Engineering $600
12. Warehouse $38,000
13. Water Treatment $4,300
EQUIPMENT REPLACEMENT FU1VD
14. Sewer Collection $1,500
TOTAL
$352,730
WHEREAS, the following departments have unencumbered appropriation balances
A�
in the amounts shown therein as follows: and,
1. Contingency
2. Fire
3. Community Development
4. Engineering
5. Sanitation
6. Traffic & Lighting
7. Water Treatment Plant
8. Police
9. Fire
10. Police
TOTAL
GENERAL FUND
$50,000
$41,000
$40,000
$30,000
$70,000
$40,000
WATER & SEWER FUND
$35,000
CAPITAL PROJECTS FUND
$23,000
$22,230
EQUIPMENT REPLACEMENT FUND
$1,500
$352,730
WHEREAS, in accordance with Section 70 of the Paris City Charter at the request of
the City Manager, the City Council may approve transfer of an unencumbered
appropriation balance or portion thereof from one department to another;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
PARIS, TEXAS:
Section 1. The findings set out in the preamble to this ordinance are hereby in all
things approved.
Section 2. The Director of Finance be, and he is hereby, authorized and directed
to transfer unencumbered appropriation balances from the following departments in the
amounts shown as follows:
1.
2.
3.
4.
5.
Contingency
Fire
Community Development
Engineering
Sanitation
GENERAL FUND
-� 97
$50,000
$41,000
$40,000
$30,000
$70,000
6. Traffic & Lighting
7. Water Treatment Plant
8. Police
9. Fire
$40,000
WATER & SEWER FUND
$35,000
CAPITAL PROJECTS FUND
$23,000
$22,230
EQUIPMENT REPLACEMENT FUND
10. Police $1,500
TOTAL
to be credited, respectively, to the following departments:
GENERAL FUND
1. Police $100,000
2. Parks $10,000
3. Streets $40,000
4. EMS $110,000
5. Airport $5,000
6. Band $1,000
7. Library $5,000
WATER & SEWER FUND
8. WWTP $35,000
CAPITAL PROJECTS FUND
9. Police $130
10. Community Development $2,200
11. Engineering $600
12. Warehouse $38,000
13. Water Treatment $4,300
EQUIPMENT REPLACEMENT FUND
14. Sewer Collection $1,500
TOTAL
••
•
$352,730
$352,730
Section 3. All provisions of the ordinances of the City of Paris, Texas in conflict
with the provisions of this ordinance are hereby repealed, and all other provisions of the
ordinances of the City of Paris not in conflict with the provisions of this ordinance shall
remain in full force and effect.
Section 4. The repeal of any ordinance or part of ordinances affected by the
enactment of this ordinance shall not be construed as abandoning any action now pending
under or by virtue of such ordinance or as discontinuing, abating, modifying, or altering
any penalty accruing or to accrue, or as affecting any rights of the municipality under any
section or provisions of any ordinance at the time of passage of this ordinance.
Section 5. It is the intention of the City Council of the City of Paris that this
ordinance, and every provision hereof, shall be considered severable, and the invalidity or
partial invalidity of any section, clause, or provisions of this ordinance shall not affect the
validity of any other portion of this ordinance.
Section 6. That by a supermajority vote of ayes and nays, the City
Council voted to suspend the rule requiring two readings before adoption of this ordinance.
Section 7. That this ordinance shall become effective from and after its passage
of the first reading and publication as required by law.
PASSED AND ADOPTED this 24th day of September, 2012.
ATTEST:
Janice Ellis, City Clerk
APPROVED AS TO FORM:
W. Kent McIlyar, City Attorney
y�
A.J. Hashmi, M.D., Mayor