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06-RECORD OF STANDING COMMITTEE MINUTES FROM AUGUST-SEPTEMBERSubmittal Date: 10/02/2012 Council Date: 10/08/2012 CITY COUNCIL AGENDA ITEM BRIEFING SHEET Originating Department: I Presented By: City Clerk RECOMMENDED MOTION: Motion to approve. POLICY ISSUE�S�: Record of Standing Committee. BACKGROUND: Janice Ellis Building and Standards Commission minutes (8-20-2012 & 8-30-2012) Airport Advisory Board minutes (8-16-2012) Paris Public Library Advisory Board minutes (8-15-2012) Main Street Advisory Board minutes (8-21-2012) Historic Preservation Commission minutes (8-27-2012 & 9-12-2012) Planning & Zoning Commission minutes (9-4-2012) BOARD/COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: � Financial Report � Minute Order ❑ Department Report ❑ Resolution ❑ Presentation ❑ Ordinance ❑ Public Hearing ❑ Other FISCAL NOTES: BUDGET INFO: Budgeted Amt. YTD Actual Acct. Name Acct. Number $ $ $ A.genda Item No.: � City of Paris � l 0 Revised 2/04/OS MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION MONDAY, AUGUST 20, 2012 4:00 P.M. 1. Don Wilson called the Building and Standards Commission Meeting to order at 4:00 P.M. Roll was called. A. The following members were present: Johnny Norris Wendell Moore Don Wilson Ryan Lassiter Chris Brown B. Staff present: Robert Talley Nicki Brown John Lestock 2. Approval of minutes from previous meetings. (July 30, 2012) Motion was made by Johnny Norris and seconded by Chris Brown to approve the minutes for the July 30, 2012 meeting. Motion carried unanimously. 5-0 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures": Request was made by Robert Talley to move to item 3(G), 327 E. Washington; Lot 15, City Block 146 G. 327 E. Washington, Lot 15, City Block 146 Owner: Jan O'Brien Dyke, 731 SE 3rd Paris, TX 75460 Present: Jan O'Brien Dyke and Michael Johnson (renter) Mr. Talley stated that the property at 327 E. Washington has holes in the roof, deterioration of shingles, rotting wood, several dogs are being housed in the property, the roof is buckling, the window seals are pushing out and several windows are broken. The property owner tried to tarp the roof but the tarp is nppmg. Jan O'Brien Dyke and Michael Johnson spoke to the council and explained that the neighbors have broken the windows and the police have been notified. • �- _ 11 Michael stated that a tree fell on the roof and caused damage and that they are willing to do the repairs that need to be done to repair the property. Don Wilson stated that the property has had no repairs for the last year and a half. He asked if Mrs. Dyke and Mr. Johnson knew how much it would cost to repair the property. Mr. Johnson stated that he talked to City Hall about a permit to start repairs. Johnny Norris asked if the only occupants of the house were the dogs and Mr. Johnson stated they have two dogs and they are the only occupants at this time. Mr. Wilson and Mr. Moore explained that the property owners are looking at 5-6 thousand dollars in repairs. Johnny Norris asked Mrs. Dyke and Mr. Johnson what they could accomplish in the next 60-90 days. Mr. Johnson stated that they could have the roof and windows fixed. Mr. Wilson explained what happens if no progress is made in the next 60 days. Robert Talley's recommendation: Repair property within 60 days if not the City has the right to bring the property back to the Building and Standards Meeting. Motion was made by Johnny Norris, seconded by Wendell Moore to allow Mrs. Dyke 60 days to repair the property, if not the property will be brought back to the Building and Standard Commission. Motion carried unanimously. 5-0 Request was made by Robert Talley to move to item 3(E), 1710 Bonham; Lot All 2 16 'h 3 17, City Block 1 � E. 1710 Bonham, Lot A112 16'/� 3 17, Block 1, Warren Addition Owner: Jay S. Merritt, 77 CR 45860 Blossom, TX 75416 Present: Jay S. Merritt Robert Talley showed the Commission that the property is unsecure, windows broken, doors open, ceiling gone and you can see the rafter, house is sinking, inside wall is cracked, and the foundation is buckled. Mr. Merritt agrees the structure on the Maple side of the property needs to be torn down. He has started the search of prices to have it torn down verses him tearing the structure down. He is in a financial bind and asked for 90 days. Robert Talley's recommendation: 90 days to demolish if not the City has the right to demolish and apply a$1000 per day civil penalty. Motion was made by Ryan Lassiter, seconded by Chris Brown to follow Robert Talley's recommendation for the property owner to demolish the property in 90 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. MoNon carried unanimously. 5-0 A. 109 NW 23rd� Lot 1� City Bloek 195 Owner: Elizabeth Leija 510 NE 17t�' Paris, TX 75460 The Leija's visited with Robert Talley today. Robert Talley showed the Commission that the property at 109 NW 23rd has �, � _ 12 broken windows, it's unsecure, has no sheet rock on the ceiling, chimney has been busted out, has a tree growing inside the house, and has a well under the house. The Leija's agree that the property needs to be demolished and want the City of Paris to tear down the house and they will make arrangement to pay the demolition fees. Mr. Wilson stated that this house is unsafe due to the open well under the house. He instructed Robert Talley to put yellow security tape up until the structure is demolished. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a$1000 per day civil penalty. Motion was made by Chris Brown, seconded by Wendell Moore to follow Robert Talley's recommendation for the property owner to demolish the property in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 5-0 B. 1221 NW 17`h; Lot 10-D, Block 1, Few Addition Owner: Rochelle Pratt PO Box 572 Paris, TX 75461 Robert Talley stated that he has had no contact with the property owner. Robert Talley stated that this is one of the better properties we have looked at but due to no improvements in the past three years he doesn't see the property getting the repairs. The property is unsecure, has no door knob, broken windows, and the roof is deterioration on the edges. Mr. Wilson stated that this is a good example of a house that doesn't need to be torn down. He asked John Lestock to research how we can sell this property and what we can do since the property owner cannot be found. Johnny Norris suggests that the City secure the property at the owner's expense while the research is being done. Mrs. Lancaster asked if the property taxes are paid up to date. If not the property might be eligible for a tax sale. Robert Talley will research this. Robert Talley's recommendation: This property will be tabled until the September Meeting while John Lestock (City Attorney) and Robert Talley do research on the property. Motion was made by Ryan Lassiter, seconded by Chris Brown to table this property until the September meeting. Motion carried unanimously. 5-0 C. 101 NW 24t' ; Lot 8, City Block 3 Owner: Michael McHughes 101 24th NW Paris, TX 75460 Robert Talley stated that no contact has been made with the property owner. Robert Talley gave a little history on this property. The property was brought to the BSC about three years ago and the previous owner was going to fix and repair the property. After that the property sold and no repairs were done. The property has deterioration, the foundation is damaged, rotten wood, and junk is being stored inside. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a$1000 per day civil penalty. ��� 13 Motion was made by Ryan Lassiter, seconded by Johnny Norris to follow Robert Talley's recommendation for the property owner to demolish the property in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 5-0 D. 166 NW 13`h, Lot 3, City Block 48 Owner: Grove Trust J L Moore Trustee 813 Simmons Dr. Euless, TX 76040 Robert Talley stated no contact has been made with the owners. Robert Talley said the structure has a hole in the roof, the roof is buckling, it's unsecure, has broken windows, the back part is collapsing, and the shed behind the main house is also dilapidated. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a$1000 per day civil penalty. Motion was made by Wendell Moore, seconded by Johnny Norris to follow Robert Talley's recommendation for the property owner to demolish the property in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 5-0 F. 1533 Bonham, Lot W'/2 of 2, Block l, S J Wright Addition Owner: John Alfred Baker 12890 Hillcrest Rd. Ste. 103 Dallas, TX 75230 Robert Talley has had no contact with the owner but that Audra Lane, West side code enforcement officer has in the past had contact with the owner. Robert said the property is unsecure, has broken windows, deteriorating shingles, boards missing, door is sinking, hole in roof, and missing wood. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a$1000 per day civil penalty. Motion was made by Ryan Lassiter, seconded by Chris Brown to follow Robert Talley's recommendation for the property owner to demolish the property in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 5-0 H. 530 E Washington, Lot 2, City Block 161 Owner: Lois Payne 530 E Washington, Paris, TX 75460 Robert Tally stated that he has had no contact with the owner. Robert Talley stated that the front door is missing and the property owner hung a black tarp up to secure the building. The property has missing wood, the roof is buckled and sinking and the back of the house is collapsing. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a$1000 per day civil penalty. Motion was made by Johnny Norris, seconded by Wendell Moore to follow Robert Talley's recommendation for the property owner to demolish the property in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 5-0 ��� 14 I. 540 E Washington, Lot 3, City Block 161 Owner: Salvador & Maria De Lourdes Pineda Gomez 1137 NE 7`�' Paris, TX 75460 Robert Talley stated that no contact has been made with the property owner. Robert Talley said the property is unsecure, there are no floors, no support beams, and only 80% of the walls are left. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a$1000 per day civil penalty. Motion was made by Wendell Moore, seconded by Johnny Norris to follow Robert Talley's recommendation for the property owner to demolish the property in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 5-0 J. 1358 W Booth, Lot 3, City Block 231-A Owner: Wayne Kerby PO Box 334 Paris, TX 754�1-0334 Robert Talley stated that he spoke with Mr. Kerby. Robert Talley said that Mr. Kerby agrees that the structure needs to come down. The property is unsecure, the roof is gone, and Mr. Kerby has contacted Sanitation Solutions about demolishing the structure. Sanitation Solutions stated that they are behind about 30 days and this was confirmed by Robert Talley. Robert Talley's recommendation: 90 days to demolish if not the City has the right to demolish and apply a$1000 per day civil penalty. Motion was made by Chris Brown, seconded by Johnny Norris to follow Robert Talley's recommendation for the property owner to demolish the property in 90 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 5-0 4. Update from Code Enforcement (1) Robert Talley gave the Commission several charts showing that all funds have been used for demolitions. Mr. Talley stated that permission has been granted to continue demolitions at this time. (2) Don Wilson asked why Old Council chamber Abatement was on the charts Robert Talley gave the Commission. Mr. Wilson said that they City should have a maintence budget and this should not come out of the BSC budget. (3) Don Wilson asked what Utility Billing Internal Payment is and Robert Talley answered that he would have to look into this. (4) Robert Talley stated even though the budget is out of money we still have 15 structures that will be done by Sanitation Solution under the Landfill �` 15 Contract. Mr. Talley stated that Sanitation Solutions does the demolition for free on these structures and the City of Paris pays the landfill costs. (S) Mr. Wilson informed the Commission that a Special Meeting has been set for August 30, 2012 at 4:OOpm to discuss 260 S. Main and 107 Grand Ave. Robert stated that a structural engineer report for 260 S. Main St. stated the building is unsafe. (6) Robert Talley talked about 304 N. Main and that the Fire Marshall has taken over this and is shutting the business down. 5. Future agenda items (1) Don Wilson asked that in the future that Robert Talley provide the Commission with the amount due in taxes on properties. 6. Adjournment Motion was made by Johnny Norris, seconded by Ryan Lassiter to adjourn the meeting at 5:03pm. Motion carried unanimously. 5-0 Next BSC Special Meeting is scheduled for August 30'h at 4:OOpm. APPROVED THIS 17t" DAY OF SEPTEMBER, 2012. � — 1/ �`"� Ryan assiter, Vice Chairman __ ls MINUTES OF THE SPECIAL MEETING OF THE BUILDING AND STANDARDS COMMISSION THURSDAY, AUGUST 30, 2012 4:00 P.M. 1. Don Wilson called the Building and Standards Commission Meeting to order at 4:05 P.M. Roll was called. A. The following members were present: Zack Saffle Johnny Norris Wendell Moore Don Wilson Chris Brown B. The following members were absent: Ryan Lassiter Vicki Ballard C. Staff present: Robert Talley Audra Lane John Lestock Bob Hundley John Godwin — came in at 4:20 Kent McIlyar — came in at 4:25 Cheri Bedford — came in at 4:26 D. Council Members present: Sue Lancaster 2. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures": Robert Talley reported that Item B: 107 Grand Avenue; Lot 2, City Block 178-A and Item C: 24 & 26 Clarksville Street; Lot 5, City Block 6 went before the Historical Preservation Commission and were taken off the agenda for the Building and Standards Commission. HPC is investigating different options to restore these properties. Before the Building and Standards Commission discussing the property at 260 South Main, Mr. Wilson recused himself from the discussion and action. _�. 1'7 Motion was made by Johnny Norris, seconded by Wendell Moore to recuse Don Wilson from discussion and action on 260 South Main St. Motion carried unanimously. 4-0 Motion was made by Johnny Norris to appoint Wendell Moore as acting chairman, seconded by Zach Saffle. Motion carried unanimously. 3-0 Wendell Moore, Secretary took over the meeting. A. 260 South Main; Lot 6, City Block 178-A Owner: Boomer Trends Magazine INC. 225 S. Collegiate Apt. 261 Paris, TX 75460 Present: Kenny Kammer, 225 South Collegiate Apt. 261 Paris, TX 75460 Robert Talley stated that this property has come before the Commission several times. An engineer's report from Dietz Engineers, LLC was presented as part of the BSC packet. Mr. Talley read over several key elements of the report which stated that the building was in danger of collapsing toward the street on the south side and would be a danger to the public. Mr. Talley spoke with Michael Bugh of Dietz Engineers and he suggested closing off the south side of the building up to the street. Mr. Talley did this and stated that Mr. Kammer had already put up a fence up along the east side, which was another concern stated by Mr. Bugh. Mr. Talley stated that the property went before the Historical Preservation Commission and they believe that the building was a danger to the public. Mr. Talley recommended demolition to this property in 90 days. Mr. Kammer handed out paperwork to all committee members and Code Enforcement, and some members of the audience listing all the work he has done to the building in the 22 years that he has owned it. He made note that he read about the report of his property in the Paris News and that he would have liked to have known about it before the newspaper did. He also stated that he did not know the building went before HPC, if he had known he would have been at that meeting as well. Mr. Kammer began reading the list of the work he has done on the building. Mr. Kammer believes that the City of Paris, the Harper family/corporation(s) and the Wilson family/corporation(s) should pay for the cost of repairs to his building "out of restitution for years of neglect of duty". Wendell Moore stated that you can't make your neighbor replace your roof and asked Mr. Kammer what his plans were for repairing the building as stated in the engineers report. Mr. Kammer said he was going to have the City of Paris, the Harper's and the Wilson's to restore it. Zach Saffle asked if that meant he was going to do nothing and Mr. Kammer stated that is correct. Robert Talley again recommended demolition of the property in 90 days due to the current state of the property, the engineers report and that Mr. Kammer has no plans to do anything. Motion was made by Johnny Norris, seconded by Chris Brown to follow Robert Talley's recommendation for the property owner to demolish the property in 90 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 4-0 A motion was made by Zack Saffle, seconded by Johnny Norris to allow Don Wilson to return to the BSC meeting as President. Motion carried ��- 18 unanimously 4-0. 3, Future Agenda Items Don Wilson asked if there was a list for demolition properties for the September meeting, and Robert Talley stated that there was. 4, Update from Code Enforcement Don Wilson asked about the status of Main Tire. Robert Talley said that the Fire Marshall has taken over and he is working with the owners. 5, Adjournment Motion was made by Johnny Norris, seconded by Zach Saffle to adjourn the meeting at 4:SOP.M. Motion carried unanimously. 5-0 Next BSC Meeting scheduled for September 17, 2012 at 4:OOpm. APPROVED THIS 17TH DAY OF SEPTEMBE 2012. � Ryan assiter, Vice Chairman � � _ �.9 MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD CITY OF PARIS — CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, AUGUST 16, 2012 5:30 O'CLOCK PM The Airport Advisory Board meeting was called to order by Jack Ashmore, Chairman at 5:34 p.m. A. The following members were present: Fred Williams Jerry Coyle Jack Ashmore Steve Gilbert B. The following members were absent: Billy Copeland Ray Ball Phillip Payne C. Also present was Shawn Napier, Airport Director; Jerry Richey, Airport Manager; and Jeanna Scott, City Staff. 2. Approval of minutes from previous meetings. (June 21, 2012; July 19, 2012) Motion was made by Steve Gilbert, seconded by Fred Williams to approve the meeting minutes for June 21, 2012 and July 19, 2012. Motion carried 4-0. 3. Report from Shawn Napier, Airport Director: A. Status of Airport Improvements — Shawn Napier made a report to the advisory board members. Mr. Napier stated getting ready to close the contract with Blue Bay construction, and will be doing a punch list in the next couple of days. TXDOT has not close out Phase I, they are suggesting we go back with a change order for Phase I instead of Phase II and giving it to R.K Hall. Mr. Napier further stated we will continue to wrap up Phase II and will let members know about the change order. 4. Report, discussion and possible action on the findings of the sub-committee regarding an open house/fly-in at the airport. -�� 20 S C� Chairman Jack Ashmore went over the "To do List" with advisory members. Mr. Ashmore stated the Southern Cross has fallen thru, so he has contacted the people in Mt. Pleasant and they are interested in coming. Mr. Ashmore stated he will verify with them and get back with staff on Monday. Because of liability to pilots and the City of Paris they will not be offering airplane rides. Fred Williams stated he got in touch with the RC people and they will be at the Fly-In. Jerry Coyle stated he can get a hold of the Red River Valley Honkers and see if they can be there. Mr. Coyle further stated he also contacted Eric Clifford and he will allow us to use the tables and chairs, he needs to know how many we need. Also Mr. Coyle has contacted the Boy Scouts and they will do the parking for the event. Chairman Ashmore has lined up the golf carts to transport people to the event. Steve Gilbert asked for a list of sponsorship levels so he can solicit funding. Fred Williams will make sure that a notice is posted on "Fun Places to Fly" notifying people of the event. Board members decided to order 225 T-Shirts for the event. Jeanna Scott stated that the Chamber of Commerce is donating the gift bags, pins and possibly a bandana for the pilots who fly-in. Request for future agenda items. BUHA Holdings lease agreement, Sub-committee report on fly-in. Meeting adjourned at 5:57 p.m. APPROVED THIS 20TH DAY OF SEPTEMBER, 2012. ck Ashmore, Chairman �y 21 Paris Public Library Advisory Board Meeting Minutes August 15, Opening: The regular meeting of the Paris Public Library Advisory Board was called to order at 4:05 p.m. on August 15, 2012, in the Library Gallery by Deborah Hatley, Vice-Chair. Present: Pat Books, Deborah Hatley, Hilda Mallory, Ann Norment, and Library Director Priscilla McAnally. A. Approval of Minutes The minutes of the previous meeting were unanimously approved as distributed. B. New Business Ron Hervey, Library Paraprofessional gave an overview of his job duties to the members. Some of these duties include responsibility for the public access computers, assisting patrons with accessing the Internet, researching and answering reference questions, instructing patrons on the use of the computers and the electronic databases provided by the library as well as assisting staff with software and hardware questions/problems. Director McAnally then gave the Board members a demonstration of a few of the e- resources available through the Library's website. Among the sources displayed were OneClick Digital, Freading and Freegal. C. Old Business A local automotive curbside book drop. what can be done. D. Presentations paint and body shop has been contacted about "refreshing" the Someone will be out in the next week or two to look it over and see a. Budget Report As of the end of July 82% of the budget had been expended b. Statistical Report Circulations and library visits were down 5.9% and 9.7% respectively , � E."Friends of the Library F. Director's Remarks Adjournment: Meeting was adjourned at 4:50 p.m. by Deborah Hatley, Vice Chair.. The next general meeting will be at 4 p.m. on September 19, 2012, in the Library Gallery. Minutes submitted by: ���� ���- Priscilla McAnally for Alice Woodard -- 23 MEETING MINUTES OF THE MAIN STREET ADVISORY BOARD Tuesdav AUGUST 21, 2012 4:00 0'CLOCK P.M. Agenda: 1. Call meeting to order: 1�Zatt Coyle called to order 4:05 Present: Matt Coylc- Chairman r�shlea iVlattoon-Secretary Britin Bosrick-Vice Chair Kari Daniel Jill Drake Beck�� Semple Absent: Karie Raulston Casey Ressler Cleonne Drake- Council Liaison 3. Approval of minutes July 17, 2012-chairman approved with corrections. ��pproved by Jill Drakc scconded by Britin Bosrick. 4. Managers' report-Cheri Bedford Cit�� is appl��ing for 2 EPA Brownfield Urants. First is for Grand "I'heater. Cleanup has begun on foyer area, and a curtain has been hung and hopefully lighring will be up by FoP and people can see the abatement progress. Second is for abating the hazardous materials in the theater portion. Based on previous estimate this should possible be �200,000. This includes lead, asbestos, and mold. Cheri can email on request the information on the remaining funds from d1e original grant. The city matches the 200,000 witl� 40,000 of cit�� funds. Second EPA Brownfield �rant-will target buildings with hazardous materials and design a clean-up plan for the building. The grant is �200,000 and is marked to target downtown but ma�� be used for other businesses. It can be used for private as well as public buildings. 1Vlatt asked to research who will bc reviewing the buildings on the brownfield committee �- 24 B. vice chairman- Britin Bostick motions made by Ka� Daniel and Jill Drake seconded C. secretary-l�shlea Mattoon- motions made by Kari Daniel and Britin Bostick seconded 7. Election of committee chairs ��. Promotion-tabled B. Organization-Ashlea Mattoon moved to retain Case�� Ressler and Britin Bostick second C. Design-Bririn Bostick moved to retain Karie Raulston and Matt Coyle seconded D. Economic restructuring-l�latt Coyle moved to retain Britin Bostick and Ashlea Mattoon seconded 8. Discussion: A. Skate park-Matt Coyle Suggestion of moving the skate park to Walker Park to add more to a community. What are the best ideas for the skate park? Moving, expanding, funding? The park is now under surveillance and this seems to have improved the security issues. B. Downtown public restroom-��Tatt Coyle Where will they be? Can the Grand "I'heatre have a public restrooin? How can i�lain Street/City of Paris open this discussion? Becky has photos of a really nice standing bathroom and will send these out. �shlea has photos from Round Top bathroom. 'I he PJ(: parking lot has been appraised and is being considered for City purchase. 107 Grand �venue is scheduled to be demolished and ma�� be a possibility. Place has a future agenda item. C. Festival of Pumpkins Main Street booth F.vent Central for the FoP. Send to design committee for new signa�;e that can be used at man�� events. One for "informarion" one for "Main Street". Casc�� to organize Main Street booth. Future agenda item for fundraisin� goals and mone�� allocation. D. PDA combined efforts What are the possibiliries of coinbing the efforts of PD1� with Main Street? PD,� is having discussions regarding how they can continue and what their option are in regards to b��-laws, nonprofit status, representarion if they dissolve. Main Street is supportive of PDA, but is a city/state program that supports downtown, but cannot individually promote businesses. Cheri has looked into what other towns have done in this situation and has information that can be provided to any member of the PDA. �1att requestcd we move this to a future agenda item to be updated on this. �� 25 MINUTES SPECIAL MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION MONDAY, AUGUST 27, 2012 12:00 0'CLOCK P.M. The Historic Preservation Commission meeting was called to order by Paul Denney, Chairman at 4:00 p.m. A. The following members were present: Paul Denney Britin Bostick David Stewart Nancy Anderson Lauri Redus Ben Vaughan B. The following members were absent: Douglas Cox C. Also present Shawn Napier, Director of Engineering, Planning and Development; Jeanna Scott, Historic Preservation Officer; Cheri Bedford, Main Street Manager and Robert Talley, Code Enforcement Supervisor. 2. Approval of minutes from previous meetings. (August 8, 2012) Britin Bostick stated there was a mistake in item one, Arvin Starrett's name appears there. Motion was made by Britin Bostick, seconded by Nancy Anderson to approve the meeting minutes for August 8, 2012 with corrections. Motion carried 6-0. 3. Consideration of und action on the following Certificate of Appropriateness: A. 347 Bonham Street — Tommy Adams — property owner presented the petition. Mr. Adams stated the store front on the building is not original to the structure. It was altered sometime in the 70's and at that time it had some glass in the front windows and a wood bay door. Mr. Adams asked if he could go back with that front and reinstall the bay door. Paul Denney stated if you can maintain what you have there and repair what you can that should be appropriate. Mr. Denney further stated it is more important that you repair the roof to keep the building from completely deteriorating. Mr. Adams stated at some point he does want to go back with the original store front. Jeanna Scott stated when you get ready to do that, Cheri Bedford the Main Street Manager can help you. The Main Street Architects with the Texas Historic Commission will come down and do a free farade rendering of the store front. Motion was made to approve the COA with the following conditions: repair/repaint of the transom window covers; install a Therma core door in the existing personal door opening; and remove the �� 26 temporary covering and reinstall the wood bay door. Motion carried 6-0. B. 134 IS` Street S. W. — Richard Hunt, contractor representing the property owner presented the petition. Mr. Hunt stated Mr. Fred Truby owns this building and has contacted him to help repair the front that faces Kaufinan Street. Mr. Hunt stated he is proposing to replace and reconstruct the transom windows similar to what he did at the City Attorney's office. Mr. Truby would like to have an operable door in the front of the building. Mr. Hunt proposed a recessed door be installed at that location to protect the opening and help protect the door. Cheri Bedford stated Mr. Truby has completed the application to Main Street Architects for a design rendering of the fa�ade. Mr. Hunt stated that he proposes we wait for the Main Street Architects to do the rendering and then come back to the commission. No action taken. ���CONSENT AGENDA �Items appearing on this consent agenda may be approved by a single vote of the Commission, with such approval applicable to all items appearing on said agenda. If any Commission member desires to discuss and consider separately any item appearing on the consent agenda, that Commission member may do so by requesting that the item be removed from the consent agendu and considered as a separate item.J 4. Discussion of and possible action regarding the following structures considered by code inspectors to be in violation ofArticle III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, e�rtitled "Substandard and Dangerous Buildings and Structures, " to determine whether such buzldi�gs or structures currently located within the city's historic district has special historic significance and should be protected from demolition and recommended for rehabilitation and repair being located at.• A. 24 and 26 Clarksville Street — Robert Talley, Code Enforcement Supervisor, made the report to commissioners. Mr. Talley stated he is recommending repair of the structure. This structure is tied up in an heir ship and there has been issues getting the owners all on the same page. Commissioners discussed all options available by ordinance to preserve and protect this property. B. 107 Grand Avenue — Robert Talley stated he has recommended demolition of this structure. Mr. Talley further stated that he does believe there are elements of the building that could be saved, however, as a code enforcement officer his focus is on safety and this building could potentially be another 301 Bonham with a collapse of the structure into the street. He believes this is a dangerous structure and represents a potential hazard to the community. Cheri Bedford, Main Street Manager stated Lavonne Poteet the owner of the building passed away last year. Ms. Poteet's heirs Lenita Ray and Michael Poteet have both been in contact with the City wanting to donate the building to the City. Ms. Bedford _� 2� stated she would like the City to take the building and possibly utilize the facility as a public restroom. However, because of the recent collapse of part of the roof, she has contacted the National Trust Foundation who has emergency funds available for a structural assessment for preservation of buildings in this situation. Ms. Bedford has filed a request with the Trust for the funds and has contacted Dietz Engineering to get an estimate for a structural assessment. Ms. Bedford further recommended pulling this building until the structural assessment can be done to see if the building can be saved. C. 260 South Main Street — Robert Talley asked if the commission received the engineering report regarding the structure. It is my opinion after seeing the engineering report that this structure is dangerous and he is recommending demolition of the structure. Commissioners agreed because of the substantial structural damage this building cannot be rehabilitated and represents a danger. Motion was made by Britin Bostick, seconded by Nancy Anderson to pull items A and B and send item C to the Building and Standards Commission, since it cannot be rehabilitated. Motion camed 6-0. 5. Future agenda items. Agenda item to add the color "useful grey" to the approved color palette. Robert Talley would like to schedule a joint meeting of the BSC and HPC. Mr. Talley will bring back potential meeting dates to the commission. 6. Meeting adjourned at 4:49 p.m. APPROVED THIS 12t'' DAY OF SEPTEMBER, 2012. Pau Denney, Chairman MINUTES REGULAR MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION WEDNESDAY, SEPTEMBER 12, 2012 12:00 0'CLOCK P.M. 1. The Historic Preservation Commission meeting was called to order by Paul Denney, Chairman at 12:00 p.m. A. The following members were present: Paul Denney Douglas Cox Britin Bostick David Stewart Nancy Anderson Lauri Redus Ben Vaughan B. The following members were absent: None C. Also present Jeanna Scott, Historic Preservation Officer; Robert Talley, Code Enforcement Supervisor and John Godwin, City Manager. 2. Approval of minutes from previous meetings. (August 27, 2012) Motion was made by Ben Vaughan, seconded by Nancy Anderson to approve the meeting minutes for August 27, 2012, with corrections. Motion carried 7-0. 3. Consideration of and action on the following Certificate of Appropriateness: A. 4 North Plaza — Two Rivers Antiques — Janet Green, business owner presented the petition. Ms. Green stated she brought the goose for commissioners to see, the sign will be flat and approximately eight feet wide. The width between columns is fifteen feet so this will allow the sign to be center to one side and give Kelley's the space on the other side. Kelley's will also be coming before the commission to place their sign on the opposite this sign. Motion was made Britin Bostick, seconded by Nancy Anderson to approve the COA. Motion carried 7-0. B. 131 Bonham Street — Fitzgerald Law — Alex Pickering, Scott's Custom Signs presented the petition. Ms. Pickering stated they are placing their name on each side of the door and they are also proposing a blade sign. They may not add the blade sign at this time but they wanted to get it approved. Motion was made by Ben Vaughan, seconded by Lauri Redus to approve the COA. Motion carried 7-0. - 29 C. 25 IS` Street N. W. — Pierce & Agnew, LLC — Melissa Pierce, business owner, presented the petition. Ms. Pierce stated they are proposing a vinyl sign that will be placed on the glass to the right of the door. Motion was made by Ben Vaughan, seconded by David Stewart to approve the COA. Motion carried 7-0. D. 120 Bonham Street — Ewe... nique Creatio�s of Paris — Carol Majeskey, business owner presented the petition. Ms. Majeskey stated they are proposing vinyl lettering on the windows and a blade sign attached under the canopy. Motion was made by Britin Bostick, seconded by Nancy Anderson to approve the COA. Motion carried 7-0. E. 35 Lamar Avenue — It's About Time/C & R Heat, Air & Refrigeration — Cal Reep and Roy Stevens, business owners represented the petition. Mr. Reep stated they are proposing to place white vinyl lettering advertising both businesses on the glass; one business will advertise on the far left panel and the other in the window next to that. Motion was made by Douglas Cox, seconded by Lauri Redus to approve the COA. Motion carried 7-0. 4. Consideration of and possible action on nominating the L.O. Hammons sign as a Historical Sign. Jeanna Scott made the presentation to the commissioners. Ms. Scott stated the City of Paris sent Dr. Kilgore a violation notice stating he must remove his sign, because it was advertising a business that was no longer in operation. Mr. Kilgore submitted a letter requesting the City nominate the L.O. Hammons sign as it has been on the building more than fifty years and the department store was a well-known business during its time period. Ms. Scott further stated Dr. Kilgore has the two missing letters and will replace them. Nancy Anderson asked if the building was to sale, would this nomination keep the new owner from removing the sign. Ms. Scott stated no it would not, it only protects the sign from forced removal by the City, and the new owner could remove it if they choose to. Motion was made by Britin Bostick, seconded by Nancy Anderson to approve the nomination, subject to the sign being repaired. Ben Vaughan asked what the criteria is for nominating a historic signs. Paul Denney stated being at least fifty years old qualifies the sign, not the type of sign. Ben Vaughan asked what is the time limit for the property owner to repair the sign. Robert Talley stated he would give him another ten days to repair the sign and would work with the owner if they needed extra time to repair it. If the owner does not respond then a court case can be filed in municipal court or the City could remove the sign. Motion carried 7-0. ���CONSENT AGENDA��� [Items appearing on this consent agenda may be approved by a single vote of the Commission, �vith such approval applicable to all items appearing on said agenda. If any Commission member desires to discuss and consider separately any item appearing on the consent agenda, that Commission member may do so by requesting that the item be removed from the consent agenda and considered as a separate item.J -- 30 5. Discussion of and possible action regarding the following structures consider°ed by code inspectors to be in violation ofArticle III of Chapter 7 of the Code of�Ordinances of�the City of Paris, Pa�°is, Texas, entitled "Substandard and Dangerous Buildings and Structu�•es, " to determine whethe�� such buildings or structures can be rehabilitated and designated on the National Register of Historic Places, as a recorded Texas Historic Landmark, or as historic property as designated by the City Council of the City of Paris. A. 1255 34`" Street N. W. Code Enforcement recommendation to demolish structure. B. 1310 West Henderson Code Enforcement recommendation to demolish structure. C. 1425 West Campbell Code Enforcement recommendation to demolish structure. D. 1640 West Shiloh Code Enforcenzent recommendation to demolish structure. E. 1650 West Shiloh Code Enforcement recommendation to demolish structure. F. 2660 West Houston Code Enforcement recommendation to demolish structure. G. 1435 West Kaufman Code Enforcement recommendation to demolish structure. H. 1416 West Kaufman Code Enforcement recommendation to demolish structure. I. 1425 West Austin Code Enforcement recommendation to demolish structure. J. 316 25`�' Street S. W. - 31 n Code Enforcement recommendation to demolish structure. K 2237 WestAustin Code Enforcement recommendation to demolish stYUCture. L. 2345 West Cherry Code Enforcement recommendation to demolish structure. M. Maple and 19`�' Street NW Code Enforcement recommendation to demolish structure. N. 2005 Graham Street Code Enforcement recommendation to demolish structure. O. 2005 West Shiloh Code Enforcement recommendation to demolish structure. P. Mayer Addition, Block 9, Lot 1-A Code Enforcement recommendation to demolish structure. Q. 3205 West Kaufman Code Enforcement recommendation to demolish stYUCture. R. 332 9`h Street S. W. Code Enforcement recommendation to demolish structure. S. 618 West Austin Code Enforcement recommendation to demolish structure. T. 801 West Washington Code Enforcement recommendation to demolish structure. U. 610 7`h Street S. W. Code Enforcement recommendation to demolish structure. -� 32 U 419 West Henderson Code Enforcement recommendation to demolish structure. W. 137 West Cherry Code Enforcement recommendation to demolish structure. X. 330 19`�' Street N.E. Code Enforcement Yecommendation to demolish structure. Y. 1705 West Campbell Street Code Enforcement recommendation to demolish structure. Paul Denney requested items SS, SU and SX for discussion. Robert Talley, Code Enforcement Supervisor stated the property owners live across the street from 618 West Austin (SS) and they agree the house needs to be demolished. There is a hole in the west roof, all shingles are deteriorating and have fallen inside the house. Mr. Talley further stated the property owners have asked for 90 days to demolish the house and that will be his recommendation to Building and Standards. Robert Talley stated SU has a foundation that is starting to lean and the roof shingles have deteriorated. There is a lot of water damage on the inside of the house due to a large whole in the south side roof at the peak. However, it is leaking in several different places and he feels the roof is in danger of collapsing. The structure is unsecure and there is a day care located directly across the street from this house and it is dangerous situation. Mr. Talley further stated he is recommending 30 days to demolish the structure. Robert Talley stated SX has received at least 20 code complaints on this structure. The house is unsecure because the door is laying out in the yard. The wiring has been stripped out the house, and the plumbing has been removed. Code Enforcement has abated this house on three occasions and they have been unable to contact the property owners. Motion was made by Nancy Anderson, seconded by Ben Vaughan to send all structures to the Building and Standards Commission, since they cannot be rehabilitated nor do they have significant historical value. Motion carried 7-0. 6. Future agenda items. Addition of useful grey as an approved color. 7. Meeting adjourned at 12:56 p.m. 33 APPROVED THIS 24'" DAY OF SEPTEMBER, 2012. Paul Denney, Chairman 34 MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY OF PARIS - CITY HALL COUNCIL CHAMBERS EXECUTIVE SESSION ROOM 107 E. KAUFMAN STREET PARIS. TEXAS TUESDAY, SEPTEMBER 4, 2012 5:00 O'CLOCK P.M. The regular meeting of the Planning and Zoning Commission on Tuesday, September 4, 2012, was called to order at 5:03 p.m. by Dennis Chalaire, Chairman. A. The following members were present: Dennis Chalaire James Price Jerry Akers Mike Folmar Keith Flowers B. The following members were absent: Holland Harper Richard Hunt C. Also present were Shawn Napier, Director of Engineering, Planning and Development; and Jeanna Scott, City Staff. 2. Approval of minutes from previous meetings. (July 2, 2012) Motion was made by Dennis Chalaire, seconded by Mike Folmar to approve the meeting minutes for July 2, 2012. Motion carried 4-0. 3. Consideration of and action on the Final Plat of Lot 1, Block A, Farris 235-A Addition, being number 1818 West Henderson Street. Commissioners discussed City Engineer's recommendations. Shawn Napier stated he is waiting for a letter from the property owners requesting a curb and gutter variance. Motion was made by Mike Folmar, seconded by Keith Flowers to approve the final plat, subject to the City Engineer's recommendations. Motion carried 4-0. 4. Consideration of and action on the Final Plat ofLot 1, BlockA, Victory Baptist Church Addition CB 316, being number 31 SS Pine Mill Road. Motion was made by Dennis Chalaire, seconded by Keith Flowers to approve the final plat, subject to the City Engineer's recommendations. Motion carried 4-0. 35 James Price arrived at 5:18 p.m. S. Consideration of and action on the Preliminary Plat of Stone Ridge Phase 6. Dennis Chalaire stated we need clarification of which Phase this is, it appears to be Phase 7 not Phase 6, also further clarification needed regarding lots 16 and 17. Shawn Napier stated he contacted Brandon Chaney discussing several issues, one of which is the street needs to be clearly marked on the plat. Motion was made by Jerry Akers, seconded by Keith Flowers to approve the preliminary plat, subject to the City Engineer's recommendations. Motion carried 5-0. 6. Meeting adjourned at 5:21 p.m. APPROVED THIS 1 S` DAY OF OCTOBER, 2012 ��� ��� Dennis Chalaire, Chairman ��