05-APPROVAL OF OFFICIAL RECORD OF OCTOBER COUNCIL MEETINGSSubmittal Date:
10/16/2012
Council Date:
10/22/2012
CITY COUNCIL AGENDA ITEM BRIEFING SHEET
Originating Department: I Presented By:
City Clerk
RECOMMENDED MOTION:
Motion to approve as presented.
POLICY ISSUE�S�:
Approval of Official Record of Council.
BACKGROUND:
Janice Ellis
Council Minutes from the meetings of October 8, 2012 and October 15, 2012.
BOARD�COMMISSION RECOMMENDATION:
EXHIBITS:
The attached minutes from the meetings
ACTION:
❑ Financial Report � Minute Order
❑ Department Report ❑ Resolution
❑ Presentation ❑ Ordinance
❑ Public Hearing ❑ Other
BUDGET INFO:
�xpense
Budgeted Amt.
YTD Actual
Acct. Name
Acct. Number
$
$
$
Agenda Item No.:
5.
City of Paris � 4 , � Revised 2/04/08
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
October 8, 2012
The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday,
October 8, 2012, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas.
Present: Mayor: A.J. Hashmi
Council Members: Aaron Jenkins; Billie Lancaster; John Wright;
Richard Grossnickle; Matt Frierson; and Cleonne
Drake
City Staf£ Kent McIlyar, City Attorney; Janice Ellis, City
Clerk; Shawn Napier, City Engineer; Bob Hundley,
Police Chief; Ronnie Grooms, Fire Chief; Gene
Anderson, Finance Director; Ron Sullivan, Public
Works Director; Kent Klinkerman, EMS Directar;
and Doug Harris, Utilities Director
Absent: Council Member: Billie Lancaster
Openin� A�enda
1. Call meeting to order.
Mayor Hashmi called the meeting to order at 5:30 p.m.
2. Invocation.
Reverend Mays gave the invocation.
3. Pledge of Allegiance.
Council Member Grossnickle led the pledge.
4. A. Citizens' forum.
Reverend Rodney Slaughter, 6705 Misty Glen — he said he appeared before Council a
couple of weeks ago and understood that they had delegated funds to take down dilapidated
houses and asked about the status of the demolition project.
Jill Drake, 3605 Summerhill — she spoke in support of the Trail de Paris extension and
asked those present in support to stand with her. Mrs. Drake spoke about how widely the trail
was utilized and expressed appreciation to the City Council, city staff and contract workers who
had assisted with the trail project.
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Regular Council Meeting
October 8, 2012
Page 2
Robert Talley, President of Keep Paris Beautiful-Make Lamar County Shine — he
encouraged everyone to get involved in the Fall Trash-off scheduled for October 20`" between
7:00 a.m. and noon at Home Depot. Mr. Talley also informed everyone that the e-cycle of old
electronics would take place at the fairgrounds from 8:00 a.m. until noon.
B. Recognition of Fire Chief Ronnie Grooms.
Mayor Hashmi and City Council recognized Fire Chief Ronnie Grooms who announced
his retirement earlier in the month. Mayar Hashmi said that Chief Grooms began his career in
the Fire Department in 1978 as a firefighter, in 1983 promoted to driver, in 1985 promoted to
deputy chief and in 2001 promoted to chief. On behalf of the Council, the staff and the citizens
of Paris, Mayor Hashmi expressed appreciation to Chief Grooms for thirty-four years of
dedicated service to the Paris Fire Department and presented Chief Grooms with a plaque.
Consent Agenda
Mayor Hashmi inquired of Council Members if they wished to pull any items from the
Consent Agenda for discussion. There were none.
A Motion to approve the Consent Agenda was made by Council Member Drake and
seconded by Council Member Frierson. Motion carried, 6 ayes — 0 nays.
5. Approve the minutes from the City Council meeting on September 24, 2012.
6. Receive reports and/or minutes from the following boards, commissions, and committees:
a. Building & Standards Commission (8-20-2012 & 8-30-2-12)
b. Airport Advisory Board (8-16-2012)
c. Paris Public Library Advisory Board (8-15-2012)
d. Main Street Advisory Board (8-21-2012)
e. Historic Preservation Commission (8-27-2012 & 9-12-2012)
f. Planning & Zoning Commission (9-4-2012)
7. Act on the Final Plat of Lot 1, Block A, East Paris Baptist Church 259 Addition, located
at 725 N. Collegiate Drive.
8. Act on RESOLUTION NO. 2012-084: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF PARIS, TEXAS, APPROVING AN AMENDMENT TO THE FY 2012-
2013 BUDGET OF THE PARIS ECONOMIC DEVELOPMENT CORPORATION
(PEDC) TO CHANGE LINE ITEMS ORIGINALLY APPROVED IN THE
SUBMITTAL OF THE FY 2012-2013 BUDGET, MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE
DATE.
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Regular Council Meeting
October 8, 2012
Page 3
9. Act on RESOLUTION NO. 2012-085: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF PARIS, TEXAS; AUTHORIZING THE PARIS VISITORS AND
CONVENTION COUNCIL TO USE THE RODEO ARENA AT THE RED RIVER
VALLEY FAIR GROUNDS FOR A PROFESSIONAL BULL RIDING RODEO
EVENT TO BE HELD MAY 24, 2013; GRANTING ADDITIONAL ACCESS TO
RODEO ARENA FIVE DAYS PRIOR TO THE EVENT AND TWO DAYS AFTER
THE EVENT FOR SETUP AND CLEANUP; MAKING OTHER FINDINGS AND
PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE
DATE.
Regular Agenda
10. Discuss, conduct public hearing, and act on a Resolution approving and authorizing a
request by the Traffic Commission from the Texas Department of Transportation to close
the existing crossover in the 5000 block of South East Loop 286.
Assistant Chief Tuttle said the Traffic Commission received two written requests to close
the crossover in the 5000 block SE Loop 286 due to safety concerns. Mr. Tuttle said two
residents of the Morningside sub-division at the meeting expressed concern that closing the
cross-over would cause additional traffic at the Dawn Drive crossover. Traffic Commission
Member Ken Kohls said they recommended sending a request to TxDOT for them to study the
crossover and bring back recommendations.
Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in
support or against this item to please come forward. With no one speaking, Mayor Hashmi
closed the public hearing.
A Motion to request TxDOT to study the closure of the crossover in the 5000 block of
South East Loop 286 and bring back recommendations was made by Council Member Frierson
and seconded by Council Member Drake. Motion carried, 6 ayes — 0 nays.
Mayor Hashmi asked for a Motion to move item 19 up on the Agenda. A Motion to
move item 19 up was inade by Council Member Grossnickle and seconded by Council Member
Drake. Motion carried, 6 ayes — 0 nays.
19. Update on a building for the Paris-Lamar County Health Department.
Paris-Lamar County Health Department Executive Director Gina Prestridge told the City
Council that RAM Foundation had funded the building on Fourth Street, that New Hope would
own the building and the Health Department could lease space from them. Ms. Prestridge said
that the health department's portion of renovation would be approximately $110,000 and they
were discussing a lease term of twenty years at 4.50% interest. Ms. Prestridge said they would
be meeting again later in the week and she would bring an update or a possible action item back
to the City Council at a later date.
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Regular Council Meeting
October 8, 2012
Page 4
Mayor Hashmi asked for a Motion to move item 22 up on the Agenda. A Motion to
move item 22 up was made by Council Member Grossnickle and seconded by Council Member
Drake. Motion carried, 6 ayes — 0 nays.
22. Discuss, conduct public hearing, and act on RESOLUTION NO. 2012-088: A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS;
APPROVING AND AUTHORIZING A TAX ABATEMENT AGREEMENT WITH
ESSENT PARIS REGIONAL MEDICAL CENTER, L.P., d/b/a PARIS REGIONAL
MEDICAL CENTER.
PEDC Executive Director Steve Gilbert presented City Council with a PRMC Northward
Bound Project Briefing outline. Rita Conder, Larry Reaves and Michael Miller representatives
of PRMC gave a presentation regarding the project. See Exhibit "A."
Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in
support of this item, to please come forward. Ray Banks, 3450 Robin Road, Paris, Texas
questioned how many new jobs would be created and the value of the taxable property in ten
years. Mr. Gilbert said the existing policy did not require an established company to create new
jobs. Financial Advisor Leo Sierra said the Appraisal District determines the value. Mayor
Hashmi asked for anyone wishing to speak in opposition of this item, to please come forward.
With no one else speaking, Mayor Hashmi closed the public hearing.
A Motion to approve the tax abatement was made by Council Member Frierson and
seconded by Council Member Grossnickle. Motion carried, 6 ayes — 0 nays.
Mayor Hashmi asked that items 14 and 15 be moved up on the Agenda.
14. Discuss, first reading and possibly act on ORDINANCE NO. 2012-030: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
DISANNEXING LOT 15 WILDWOOD ESTATES SUBDIVISION, A PART OF THE
WESLEY ASKINS SURVEY NO. 7, PARIS, LAMAR COUNTY, TEXAS (LOCATED
AT THE SOUTHEAST CORNER OF WILDWOOD LANE AND COUNTY ROAD
42350) IN RESPONSE TO A PETITION FOR DISANNEXATION FILED BY
PROPERTY OWNER TERRI PALMER; ADJUSTING CITY BOUNDARIES TO
REFLECT NEW CITY LIMITS; MAKING OTHER F1NDINGS AND PROVISIONS
RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A
SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND DECLARING AN
EFFECTIVE DATE.
A Motion to recuse Council Member Grossnickle was made by Council Member Drake
and seconded by Council Member Frierson. Motion carried, 6 ayes — 0 nays.
A Motion to invoke the super inajority rule was made by Council Member Wright and
seconded by Council Member Jenkins. Motion carried, 5 ayes — 0 nays.
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Regular Council Meeting
October 8, 2012
Page 5
A Motion to approve the disannexation was made by Council Member Wright and
seconded by Council Member Jenkins. Motion carried, 5 ayes — 0 nays.
15. Discuss, first reading and possible act on an ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF PARIS, TEXAS, DISANNEXING A 3.00 ACRE TRACT AND A
10.001 ACRE TRACT OF LAND OUT OF THE REDDING RUSSELL SURVEY #A-
786, PARIS, LAMAR COUNTY, TEXAS (LOCATED OFF STILLHOUSE ROAD
APPROXIMATELY 1.13 MILES NORTH OF LOOP 286) IN RESPONSE TO A
PETITION FOR DISANNEXATION FILED BY PROPERTY OWNERS DR. & MRS.
ROBERT ZIMMERMAN; ADJUSTING CITY BOUNDARIES TO REFLECT NEW
CITY LIMITS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO
THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE,
A SAVINGS CLAUSE; AND DECLARING AN EFFECTNE DATE.
A Motion to recuse Mayor Hashmi was made by Council Member Drake and seconded
by Council Member Wright. Motion carried, 5 ayes — 0 nays.
Council Member Wright presided over the item and said no action could be taken
because there wasn't a super majority of the Council present. City Council heard from Dr.
Zimmerman as to why his property should be disannexed. City Council scheduled this item for
their Council meeting on October 22"d.
A Motion to return Mayor Hashmi and Council Member Grossnickle to the meeting was
made by Council Member Frierson and seconded by Council Member Drake. Motion carried, 4
ayes — 0 nays.
Mayor Hashmi moved to item 11.
11. Discuss and conduct a public hearing on completion of the Texas Community
Development Block Grant #729599 for sewer improvements.
City Engineer Shawn Napier said this grant had allowed the City to do two sewer system
improvement projects. Mr. Napier said a public hearing was required on completion of this grant
in order that the City may apply for another grant.
Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in
support or opposition of this item, to please come forward. With no one speaking, Mayor
Hashmi closed the public hearing.
12. Discuss, conduct public hearing, and possibly act on ORDINANCE NO. 2012-029: AN
ORDINANCE OF THE CITY OF PARIS, TEXAS, AMENDING SECTIONS 8-107, 8-
201 AND 12-100 OF THE CITY'S ZONING ORDINANCE N0.1710, AS
PREVIOUSLY AMENDED, PROVIDING FOR THE OPERATION OF SELF-
STORAGE/MINI WAREHOUSES IN COMMERCIAL DISTRICTS BY SPECIFIC
USE PERMIT ONLY; ADDING A DEFINITION FOR SELF-STORAGE/MINI
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Regular Council Meeting
October 8, 2012
Page 6
WAREHOUSE TO SECTION 8-201 OF THE CITY ZONING ORDINANCE; AND
ADDING A NEW SECTION 12-100 (55), SELF-STORAGE/MINI WAREHOUSE, TO
THE LIST OF USES REQUIRING A SPECIFIC USE PERMIT UNDER THE CITY'S
ZONING ORDINANCE; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A
SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND
DECLARING AN EFFECTIVE DATE.
Mr. Napier explained that Planning and Zoning Commission met on October 1 S` to
consider adoption of an ordinance amending Sections 8-107, 8-201 and 12-100 of City Zoning
Ordinance No. 1710, by allowing the operation of self-storage or mini warehouses in a
Commercial District by a specific use permit only.
Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in
support or opposition of this item, to please come forward. With no one speaking, Mayor
Hashmi closed the public hearing.
A Motion to invoke the super majority rule was made by Council Member Frierson and
seconded by Council Member Drake. Motion carried, 6 ayes — 0 nays.
A Motion to approve this itein was inade by Council Member Frierson and seconded by
Council Member Drake. Motion carried, 6 ayes — 0 nays.
13. Discuss, conduct public hearing and act on RESOLUTION NO. 2012-086: A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AUTHORIZING THE SUBMISSION OF A TEXAS COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM APPLICATION OT THE TEXAS DEPARTMENT OF
AGRICULTURE; AND AUTHORIZING THE CITY MANAGER TO ACT AS THE
CITY'S EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE 1N ALL
MATTERS PERTAINING TO THE CITY'S PARTICIPATION IN THE TEXAS
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT AND DECLARING
AN EFFECTIVE DATE.
Mr. Napier said this grant application proposed to replace water, sewer lines in Dickson
Street between NW 9`" and 11 `�' Streets and a small part of NW ll th Street, which would result in
Dickson Street being redone. Mr. Napier said the City was applying for a$275,000 grant, which
was the maximum amount and the grant required 20% match by the City in an amount of
$55,000 for a total proposed project cost of $330,000.
A Motion to approve this item was made by Council Member Frierson and seconded by
Council Member Grossnickle. Motion carried, 6 ayes — 0 nays.
16. Receive report, discuss and possibly act on drainage problem on York Street.
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Regular Council Meeting
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Page 7
Mayor Hashmi turned this item over to Council Member Wright. Council Member
Wright inquired of Mr. Napier about the progress of this problem. Mr. Napier depicted three
slides reflecting the progress of the drainage problem. He said the property north of Mrs.
Carcuffe's property contained a channel at one time, and there was a high area which would not
allow the water to drain out. Council Member Wright wanted to know when this would be
completed. Mr. Napier said they should be finished with a portion of it the following day. Mr.
Napier told Council that city staff was going to survey Mrs. Carcuffe's backyard and Mr. Hill's
backyard to make sure that those areas were draining properly. Mr. Napier said he spoke to Mrs.
Carcuff last week and explained the progess.
17. Discuss and act on RESOLUTION NO. 2012-087: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS; APPROVING A PROFESSIONAL
SERVICES AGREEMENT WITH HAYTER ENGINEERING, INC., FOR THE TRAIL
DE PARIS EXTENSION FROM SE 8T" STREET TO SW 4T" STREET;
AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY
DOCUMENTS; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO
THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
Mr. Napier explained that the City of Paris was awarded a recreational trail grant in the
amount of $160,000 from Texas Parks and Wildlife for this extension. He said the trail currently
extended from the eastern city limits to SE 8th Street. Mr. Napier also told Council that this
project would be the first rails with trails project when completed and that the City had been in
the process of acquiring right-of-way and easements for the project.
A Motion to approve this item was made by Council Member Frierson and seconded by
Council Member Drake. Motion carried, 6 ayes — 0 nays.
18. Discuss Cox Field/Paris Airport.
Mayor Hashmi said he placed this item on the agenda, because he wanted the City to look
into the feasibility of utilizing Cox Field Airport to bring tax dollars, jobs and new homes to
Paris. City Council heard from pilots Dr. Robert White, Jack Ashmore and Captain Will Splawn
regarding needed aircraft hangar space, the possibility of an aircraft commuter service, a flight
school, and aviation related businesses. The pilots referred to air parks, such as the one located
in Mena, Arkansas. Mayor Hashmi said he would like to explore advertising in aviation journals
if City Council was okay with this ideal. It was a consensus of City Council to do so. Council
Member Frierson inquired about the cost of advertising and Mayor Hashmi said he would bring
something back to Council.
20. Discuss, first reading and possibly act on ORDINANCE NO. 2012-028: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS;
APPROVING AN INTERLOCAL COOPERATIVE AGREEMENT WITH THE
SULPHUR RIVER REGIONAL MOBILITY AUTHORITY AND THE OTHER
PARTICIPATING ENTITIES RELATING TO THE CITY FUNDING OF THE STATE
HIGHWAY 24 WIDENING PROJECT.
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Regular Council Meeting
October 8, 2012
Page 8
PEDC Executive Director Steve Gilbert and Delbert Horton with Sulphur River Regional
Mobility Authority explained that completion of the four lane widening project would provide
additional safety and would benefit local industry. Mr. Gilbert said the PEDC Board of
Directors had declared support for funding a portion of the rights-of-way acquisition costs and
utility relocation costs for upgrading and widening 10.4 miles of State Highway 24 from FM 64
Southwest to FM 904 in Delta County, Texas in an amount anticipated to be $1,426,813. Mr.
Horton said additional local funding would be provided by the City of Paris, Lamar County,
Delta County and the City of Cooper and the SuRRMA would be the conduit for completing the
project with TxDOT and the Paris Office.
A Motion to invoke the super majority rule was made by Council Member Frierson and
seconded by Council Member Drake. Motion carried, 6 ayes — 0 nays.
A Motion to approve this item was made by Council Member Frierson and seconded by
Council Member Drake. Motion carried, 6 ayes — 0 nays.
21. Discuss and act on RESOLUTION NO. 2012-083: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS; APPROVING THE PARIS
ECONOMIC DEVELOPMENT CORPORATION'S PARTICIPATION IN THE
INTERLOCAL AGREEMENT WITH SULPHUR RIVER REGIONAL MOBILITY
AUTHORITY AND PARIS ECONOMIC DEVELOPMENT CORPORATION'S
FINANCIAL COMMITMENT OT THE STATE HIGHWAY 24 WIDENING
PROJECT.
A Motion to approve this itein was made by Council Member Frierson and seconded by
Council Member Drake. Motion carried, 6 ayes — 0 nays.
23. Convene into Executive Session pursuant to Section 551.071 of the Texas Government
Code, Consultation with Attorney, to receive legal advice from the City Attorney about
pending or contemplated litigation and/or on matters in which the duty of an attorney to
his client under the Texas Disciplinary Rules of Professional Conduct of the State Bar of
Texas, clearly conflict with this chapter.
City Council did not convene into Executive Session.
24. Reconvene into Open Session and possibly take action on those matters discussed in
Executive Session.
25. Consider and approve future events for City Council and/or City Staff pursuant to
Resolution No. 2004-081.
Mayor Hashmi said City Council would have a special meeting October 15`h at 5:30 p.m.
to hear presentations from engineering firms regarding a ten year Capital Improvement Plan for
the City of Paris.
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Regular Council Meeting
October 8, 2012
Page 9
26. Adjournment.
There being no further business, a Motion to adjourn was made by Council Member
Frierson and was seconded by Council Member Drake. Motion carried, 6 ayes — 0 nays. The
ineeting was adjourned at 6:55 p.m.
JANICE ELLIS, CITY CLERK
A.J. HASHMI, MAYOR
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PRMC Northward Bound Project Briefing
Reinvestment Zone Tax Abatement Request for North and South Campus Improvements
October 2012
l. Legal Entity Essent PRMC, L.P.
dba Paris Re ional Medical Center
2. Project Locations North Campus: 865 DeShong Drive
South Cam us: 820 Clarksville Street
3. Project Capital Investment North Campus:
Total Real Property Construction $25,800,000
Equipment 1,300,000
$27,2�0,�00 Total Amount $27,100,000
South Campus:
Real Pro e Construction $100,000
4. Tax Abatement Request North Campus $306,000
Estimate: City, County, PJC South Campus 1,100
(10 years beginning 1/2013) Total Annual Abatement Value $307,100
Total 10-Year Abatement Value $3,071,000
5. Total Employees (Both Direct Full-Time wBenefits 670
Campuses) Indirect Personnel (Phys�cians,
FTE/per diem/contract) 1$S
Total Employees/Personnel 855
6. Total Pa roll Both Cam uses Total Annual Pa roll $47,512,000
7. Existing Property Values Real Properiy $21,200,361
(PRMC North and South) Personal Property 13,610,470
NOT Subject to Abatement Other PRMC-owned Real Properties 11,188,879
as of 1/1/12, LCAD Total $45,999,710
8. Property Tax Paid to ISDs Paris ISD $305,300
(Annual Estimate for 2013 Start) North Lamar ISD 1,400
Total $306,700
Late 2009/Early 2010
PRMC meets w PEDC about
possible incentives. Abatement
is discussed.
Northward Bound project
announced as $18M addition to
North Campus.
PRMC Project Timeline
2011
• City Council approves PRMC's
application for EZ designation, authorizing
local incentives, including tax abatement
in Ordinance No. 2011-035 (August).
• Ground Breaking Ceremony (August).
• Essent and RegionalCare merge
(September).
• PRMC pulls first building permit
(November).
� � .. 11
�h�.h.-� '�� �,
2012
Improvements at both N.
and S. Campuses begins.
Project Capital Investment
increases to over $27M,
includes S. Campus
improvements (January).
Council considers finalized
abatement agreement
(October).
PRMC Northward Bound Project Briefing
Reinvestment Zone Tax Abatement Request for North and South Campus Improvements
October 2012
Economic Im act: Local Vendor & Su lier Contracts
Total Local Ez enditures b PRMC: $4,800,000 Annuall (Past 12 Months)
Ran e of Ex enditures Local Vendors & Su liers
Over $1,000,000 Lamar Coun A raisal District
$500,000 to $1,000,000 Ph sical Thera Clinic of Paris
$100,000 to $500,000 Bobby Smallwood Construction
City of Paris Utilities
Paris EMS
Amsan
Atmos Energy
Red River Pharmacy Services
Texas Workforce Commission
Premier Roofing
Daughtrey Lawn Care
Airgas of Paris
Todd Comfort Solutions
$10,000 to $100,000 Paris Fitness and Aquatics
Suddenlink
Paris News
Swaim Hardware
Coca-Cola Paris Division
Sanitation Solutions
KPLT-AM
Oak Farms
Terminix of Paris
Walmart
Blake Plumbing
Lamar County Clerk
Homer Quick Stop
Office Equipment Center
Crawford's Hole In The Wall
. United Way of Lamar County
Holiday Inn Express
Wholesale Electric
Paris Medical Supply
Ci of Paris
$1,000 to $ l 0,000 Hanger, Inc.
Paris Fire Extinguisher, Inc.
Jerry's Clean Windows
Advance Alarms
Road Runner Tire and Service
KITX K95.5
Brookshires
Subwa
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MINUTES OF THE SPECIAL CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
October 15, 2012
The City Council of the City of Paris met for a special session at 5:30 p.m. on Monday,
October 15, 2012, at the City Council Chamber, 107 E. Kaufman, Paris, Texas.
Present: Mayor: A.J. Hashmi
Council Members: Aaron Jenkins; Billie Lancaster; John Wright;
Richard Grossnickle; Matt Frierson; and Cleonne
Drake
City Staff: John Godwin, City Manager; Kent McIlyar, City
Attorney; Janice Ellis, City Clerk; Shawn Napier,
City Engineer; Doug Harris; Utilities Director; and
Ron Sullivan, Public Works Director
Opening Agenda
1. Call meeting to order.
Mayor Hashmi called the meeting to order at 5:30 p.m.
Regular A�enda
2. Presentations from engineering firms Freese & Nichols; Hayter, and KSA regarding a ten
year Capital Improvement Plan for the City of Paris.
City Council heard presentations from the engineering firms on preparation of a ten year
Capital Improvement Plan. The firms answered questions related to the number of employees,
location of employees, timeframe for preparing a plan, and the ability to go through the bond
process.
3. Discuss and act on selection of an engineering firm to prepare a ten year Capital
Improvement Plan for the City of Paris.
It was a consensus of City Council to study the handouts and bring this to a future
Council meeting. A Motion to table the item was made by Council Member Lancaster and
seconded by Council Member Wright. Motion carried, 7 ayes — 0 nays.
4. Discuss the Fire Chief Position.
Council Member Drake said she requested this item for informational purposes. City
Manager John Godwin explained that he thought the best thing short term for the Fire
Department was to hire an external candidate. Mr. Godwin said they could advertise with TML,
recruit or hire a consultant. Mr. Godwin said he had met with a candidate who would be great
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Special Council Meeting
October 15, 2012
Page 2
for the position and understood the Council would have to ratify the appointment according to
the Charter. Jesse James Freelen asked if he could address the Council and Mayor Hashmi
answered in the affirmative. Mr. Freelen said he had previously served on the Council and asked
City Council to consider hiring from within. Mr. Godwin said there were a lot of good
employees, but the fire department had morale issues and that was why he thought it was best at
this time to hire externally. Mayor Hashmi said he would go along with what the City Manager
wanted to do as long as the candidate met the qualifications. It was a consensus of the City
Council that Mr. Godwin hire the most qualified person for the position.
Adj ournment.
There being no further business, a Motion to adjourn was made by Council Member
Drake and was seconded by Council Member Lancaster. Motion carried, 7 ayes — 0 nays. The
meeting was adjourned at 7:10 p.m.
JANICE ELLIS, CITY CLERK
A.J. HASHMI, MAYOR
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