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06-RECORD OF STANDING COMMITTEE MINUTES FROM SEPTEMBERSubmittal Date: 10/16/2012 Council Date: 10/22/2012 CITY COUNCIL AGENDA ITEM BRIEFING SHEET Originating Department: I Presented By: City Clerk RECOMMENDED MOTION: Motion to approve. POLICY ISSUE�S�: Record of Standing Committee. BACKGROUND: Janice Ellis Paris Economic Development Corporation minutes (9-13-2012) Historic Preservation Commission minutes (9-24-2012) BOARD�COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: � Financial Report � Minute Order ❑ Department Report ❑ Resolution ❑ Presentation ❑ Ordinance ❑ Public Hearing ❑ Other FISCAL NOTES: BUDGET INFO: Budgeted Amt. YTD Actual Acct. Name Acct. Number $ $ $ Agenda Item No.: � City of Paris _ 1 J Revised 2/04/08 Paris Economic Development Corporation Meeting Minutes September 13, 2012 Board Members Staff Steve Gilbert, Paris EDC Present: Doug Wehrman, Chairman Present: Shannon Barrentine, Paris EDC Bruce Carr Fred Green, R3bi Director Toni Clem Kenny Dority (Joined at 3:05 p.m.) Bill Harris (Joined at 3:22 p.m.) Ex-officio Members Guest(s) Present: John Godwin, City Manager Present: Connie Beard, The Paris News Pam Anglin, PJC President Melissa Cook, Chamber President/CEO Legal CounseL• Kent McIlyar City Council Liaison: None Doug Wehrman, Chairman, called the meeting to order at 3:04 p.m. He welcomed those present. Minutes from August 14, 2012, Regular Board meeting were reviewed. Bruce Carr made a motion that the Minutes as submitted; seconded by Toni Clem. Motion Carried 3-0. Note: Kenny Dority joined the meeting. Steve Gilbert gave an overview of the following: • Draft of the Paris EDC Cash Incentives Policy and Criteria. � City Council approved the 2 year line of credit with Capital One. • September 22 Fly In at Cox Field. • Diversity Implementation Working Group met at noon on September 6th with about 25-30 people in attendance. Need to move forward to secure some of the Diversity Task Force initiatives with other agencies. • United Way is combining their campaign "kick-offl' with a Diversity Block Party on September 15t" at the Fairgrounds. • Steve Gilbert, Shannon Barrentine and Bruce Carr attended Oncor Seminar at the Texas Motor Speedway on Logistics and Economic Development that was held September 11�'. • Industrial Managers will meet on September 20t" in the Community Room at the Depot. The program will be presented by Peoples Communications to provide information on bringing broadband internet to rural communities with funding from a Federal Grant. • Last week of October is Industry Appreciation Week. The Paris EDC will provide breakfast to four different industries on Monday through Thursday. Then on Friday, the 3`d Annual Industry Appreciation Event will be at Wild Cat Creek Quail Resort. �- 16 PEDC Board Meeting Minutes September 13, 2012 Discussion and possible action reEardin� the Tax Abatement Request bv Campbell Soup Corporation. Steve Gilbert told those present that the Abatement Policies and Criteria require the Board to officially approve the recommendations of any/all tax abatement requests by business and industry. He added that the City Council held a public hearing on the tax abatement request by Campbell Soup for $45M in capital investment and 68 jobs on August 27, 2012. This investment is a vote of confidence for the Paris plant and community. The Tax Abatement will be considered at Lamar County Commissioner's Court and Paris Jr. College Board of Regents on September 24, 2012. Motion was made by Bruce Carr to recommend approval of the $45M T� Abatement by Campbell Soup Corporation; seconded by Kenny Dority. Motion Carried 4-0. Update re�arding the site readv Request for Qualifications submitted bv area engineering firms. Steve Gilbert told those present that Bruce Carr and Toni Clem had reviewed and rated the seven firms that submitted an RFQ. The next step is to have a couple of people with technical expertise look at the RFQs and assess the firms, form a short list of four firms that have been vetted to be capable of achieving a scope of work in a short timeline. This would then enable the Paris EDC to get a timeline and cost for engineering work for a potential prospect at our site ready locations. No action was taken on this item. Discussion and possible action regarding pavment to SuRRMA for Hwv. 19/24 proiect obligation in the amount of $1,426,813.00. Steve Gilbert told those present that the City Council had approved a budget amendment to allow payment for this expense in the current fiscal year. The Office of General Counsel at TxDOT was requiring revised final versions of the Interlocal Cooperative Agreement, SIB Loan and Resolution for Pledged Funds be approved by all entities. Kenny Dority made a motion to approved payment of the lump sum amount for the Hwy. 19/24 project to SuRRMA in the amount of One Million Four Hundred Twenty-Six Thousand, Eight Hundred Thirteen Dollars ($1,416,813.00); seconded by Bruce Carr. Motion Carried 4-0. Discussion and possible action reEarding the proposed amended Paris EDC Bud�et for FY 2012-13. Steve Gilbert told those present that a number of incentive agreements had been approved by the Paris EDC Board since the Proposed FY 2012-13 Budget was submitted to the City on July 2"d. The Budget process at the City level is still in progress. So, with the Board's approval, the amended Budget would be submitted for City Council consideration at their meeting in October. Note: Bill Harris joined the meeting. Discussion took place as to the amount budgeted for the Depot. The line item name was changed to reflect "Depot Operating Funds" and reduced from $60,000 to $45,000. The amended budget reflects current Incentive Agreements to be paid from Reserves. It also shows other line-item reductions with the savings going to Reserves. Bruce Carr made the motion to approve the Budget Amendment as presented for FY 2012-13; seconded by Kenny Dority. Motion Carried 5-0. Discussion and Possible action of the revised Policv & Procedure manual for the Paris EDC. Chairman Wehrman said he didn't feel comfortable adopting the manual, as presented. He felt it needed to be written as a private business and not a governmental agency. Therefore, he asked Toni Clem to review with him and bring it back to the Board for discussion and possible adoption at a future meeting. Toni Clem made the motion to table; seconded by Bill Harris. Motion Carried 5-0. 2 �_. �� PEDC Board Meeting Minutes September 13, 2012 The Board convened into executive session at 3:34 p.m. pursuant to Section 551.072 and Section 551.087 of the Texas Government Code to discuss and deliberate on the following: A. Section 551.072 — Real Property B. Section 551.087 — Economic Development Negotiations Executive session ended at 4:21 p.m. The Board reconvened into open session. As a result of executive session discussion, the Board took the following action: Motion was made by Kenny Dority to approve the bridge loan agreement as presented between Paris EDC and Triton, LLC, and authorize the Chairman to execute; seconded by Toni Clem. Motion Carried 5-0. There being no further business, Toni Clem made a motion to adjourn at 4:24 p.m.; seconded by Kenny Dority. Motion Carried 5-0. Respectfully submitted, Shannon Barrentine Asst. Executive Director, Paris EDC . . 18 3 MINUTES SPECIAL MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION MONDAY, SEPTEMBER 24, 2012 4:00 0'CLOCK P.M. 1. The Historic Preservation Commission meeting was called to order by Paul Denney, Chairman at 4:00 p.m. A. The following members were present: Paul Denney Britin Bostick Douglas Cox Lauri Redus Ben Vaughan B. The following members were absent: David Stewart Nancy Anderson C. Also present Jeanna Scott, Historic Preservation Officer; Cheri Bedford, Main Street Manager and Matt Frierson, Council Liaison. 2. Approval of minutes from previous meetings. (September 12, 2012) Motion was made by Ben Vaughan, seconded by Britin Bostick to approve the meeting minutes for September l2, 2012. Motion carried 5-0. 3. Public hearing and consideration of and action on the petition of George Ronald Shannon Sr. to designate a Historic District Overlay (HD), on Lot 20, City Block 131, being number 726 W. Sherman Street. Public hearing was declared open. A. The following individuals spoke in favor of the petition. George Shannon Sr., 726 West Sherman Street, property owner, spoke in favor of the petition. Mr. Shannon stated he has been in the house ten years and will be restoring the house as close to original as possible. This house was a Latimer house, built with square nails and high ceilings. B. The following individual spoke in opposition to the petition. Kenneth Grubbs, 332 7`�' Street S.W., property owner, spoke in opposition of the petition. Mr. Grubbs asked if this change will affect the entire block, and will this raise taxes on the property. Mr. Grubbs issued additional concerns about the �1 deterioration of the neighborhood. Skipper Steely, 801 Sherman Street, property owner, not speaking in favor of or in opposition o£ Mr. Steely stated his home is on the national register and was not aware you could request standalone designation. Mr. Steely issued concerns over the conditions of property in this area; several homes are in dilapidated states and need to be demolished. Public hearing was closed. Paul Denney stated that the only property affected by this petition will be Mr. Shannon's, and unless you do something on your property to increase taxes this will not cause the taxes to go up. Mr. Denney further instructed Mr. Shannon on what will be required if his petition is approved; making sure Mr. Shannon understands the guidelines and restrictions this approval will place on the property. Mr. Shannon stated he did understand the process for getting approval and was ok with that. Motion was made by Ben Vaughan, seconded by Britin Bostick to approve the petition. Commissioners discussed what will be protected on the lot. Ben Vaughan asked if the barn would be protected or is it the house only. Jeanna Scott stated that the historic district overlay will be applied to the lots metes and bounds, however, to qualify as contributing the structure must be 50 years old. Douglas Cox asked if the property owners plan on restoring the property back to its original state. Mr. Shannon stated no, but he will be painting the structure and doing some work to the front porch. Ben Vaughan expressed concerns over the barn and the property boundaries and how that could affect the commission. Britin Bostick stated that exhibit "A" shows the legal boundaries of the property and until legal evidence is shown that indicates there is a conflict; we don't have anything else to go by. Motion carried 4-0, with Ben Vaughan abstaining from the vote. 4. Consideration of and action on adding the Sherman Williams color ° Useful Gray" (7057) to the approved historic district color palette. Ben Vaughan presented the request to the commission. Motion was made by Britin Bostick, seconded by Lauri Redus to approve the addition of the color "Useful Gray" to the approved color palette for the historic district. Motion carried 5-0. 5. Future agenda items. Fa�ade grant criteria. 6. Meeting adjourned at 4:32 p.m. -- �0 APPROVED THIS lOt�' DAY OF OCTOBER, 2012. Paul Denney, Chairman -� 21