06-B RCSAP Grant and AgreementDRAFT
J:\Attorney\Lisa\Resolutions\CiJRRENT\RCSAP Grant App Res 2001.wpd
December 4, 2001
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, APPROVING AND AUTHORIZING A GRANT
APPLICATION TO THE OFFICE OF THE GOVERNOR, CRIMINAL
JUSTICE DIVISION, TEXAS NARCOTICS CONTROL PROGRAM, FORA
REGIONAL CONTROLLED SUBSTANCE APPREHENSION PROGRAM
GRANT IN THE AMOUNT OF $477,000.00, WITH THE CITY OF PARIS
PROVIDING $26,500.00 IN MATCHING FUNDS; AUTHORIZING THE
EXECUTION OF AN INTERAGENCY AGREEMENT; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council finds it to be in the best interests of the citizens of the city of
Paris, Texas, that the Regional Controlled Substance Apprehension Program be operated for the year
beginning June 1, 2002, and ending May 31, 2003; and,
WHEREAS, the City Council of the City of Paris has considered the proposed application
for State and Federal Assistance for said project, in the amount of $477,000.00, to be submitted to
the Office of the Governor, Criminal Justice Division, Texas Narcotics Control Program; and,
WHEREAS, the City Council of the City of Paris has agreed to provide matching monies for
the said project in the amount of $26,500.00; and,
WHEREAS, the City Council of the City of Paris has agreed that, in the event of loss or
misuse of the Criminal Justice Division funds, the City Council of the City of Paris assures that the
funds will be returned to the Criminal Justice Division in full; and,
WHEREAS, the City Council desires to authorize the Mayor, City Manager, and appropriate
City staff to accept and implement said grant (if same is received) without further action of City
Council; and,
WHEREAS, in conjunction with said grant application, it is deemed appropriate that the City
of Paris and the County of Lamar enter into an Interagency Agreement agreeing to be bound by the
requirements of said grant; and,
WHEREAS, the form of the Interagency Agreement, attached hereto as Exhibit A, should,
in all things, be approved, and the City Manager should be authorized to execute the same; NOW,
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That submission of a grant application for the Regional Controlled Substance
Apprehension Program to the Office of the Governor, Criminal Justice Division, be, and the same is
hereby, approved for the project entitled "Regional Controlled Substance Apprehension Program"
for the period beginning June 1, 2002, and ending May 31, 2003, in the total amount of $636,000.00,
same being 75% federal funds totaling $477,000.00 and 25% local matching funds totaling
$159,000.00, said local matching funds being divided by six entities, with the City of Paris's share of
such matching funds being $26,500.00.
Section 3. That the City Manager be, and he is hereby, appointed as the Authorized Official
of said proj ect and is authorized and directed to execute, on behalf of the City of Paris, the application
for grant under the terms and conditions and in the form approved by the City Attorney.
Section 4. That the Chief of Police be, and he is hereby, appointed as Project Director and
is hereby authorized to execute and deliver, on behalf of the City of Paris, all reports,
communications, assurances, and documents necessary for the completion of said project.
Section 5. That the Director ofFinance be, and he is hereby, authorized and directed to serve
as the Financial Officer for said project and to receive and distribute funds for purposes of the
Regional Controlled Substance Apprehension Program.
Section 6. That the City Manager, the Chief of Police, and any other appropriate City
officials are hereby authorized to execute any and all necessary documents incident to the grant
application approved herein.
Section 7. That the Mayor, City Manager, Chief of Police, and the Finance Director be
authorized and directed to execute, on behalf of the City of Paris, any and all documents necessary
for acceptance and implementation of said grant upon notice of award thereof by the Office of the
Governor, Criminal 7ustice Division, under the terms and conditions and in the forms approved by
the City Attorney, and to proceed with use of said funds upon receipt thereof for the purposes stated
herein and in accordance with the grant conditions.
Section 8. That the form of the Interagency Agreement between the City of Paris and the
County of Lamar wherein the agencies agree to be bound by the requirements of said grant, attached
hereto as Exhibit A, be, and the same is hereby, approved.
Section 9. That the City Manager be, and he is hereby, authorized and directed to execute,
on behalf of the City of Paris, the Interagency Agreement, under the terms and conditions and in the
form shown in Exhibit A, attached hereto.
Section 10. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this lOth day of December, 2001.
Michael J. Pfiester, Mayor
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
INTERAGENCY AGREEMENT
STATE OF TEXAS §
COUNTY OF LAMAR- §
This Agreement is entered into by and between the COLTNTY OF LAMAR, a political
subdivision of the State of Texas, hereinafter referred to as "County," and the CITY OF PARIS,
PARIS, TEXAS, a municipal corporation situated in Lamar County, Texas, hereinafter called "City,"
pursuant to Chapter 791 ofthe Texas Government Code, concerning interlocal cooperation contracts.
WITNESSETH:
WHEREAS, the City and County wish to file a joint grant application with the Criminal
Justice Division of the State of Texas, for total funding (including matching funds) in the amount of
$636,000.00 for the period to commence June 1, 2002, and to continue twelve (12) months as The
Regional Controlled Substance Apprehension Program; and,
WHEREAS, the City has agreed to contribute $26,500.00 and the County has agreed to
contribute $26,500.00 in matching funds if said joint application is approved; and,
WHEREAS, the source of funds would not normally be used for this purpose; and,
WHEREAS, the City and County believe it to be in their best interests to join in the
application to develop a Regional Controlled Substance Apprehension Program; and,
WHEREAS, the City and County agree to each accept the responsibility to adhere to all
pertinent federal, state, and local laws or regulations;
NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:
ARTICLE I
PURPOSE
1.01 The purpose of this Agreement is to allow the City of Paris to file joint application for a Texas
Narcotics Control Program Grant with the Criminal Justice Division, which creates the Regional
Controlled Substance Apprehension Program, which application is attached hereto as Exhibit "A" and
EXHIBTT A
-1-
made a part hereof for all purposes, and which will be submitted to the Governor's Office, Criminal
Justice Division.
ARTICLE II
TERM
2.01 The term of this Agreement is to commence on the execution of this Agreement and to end
May 31, 2003.
ARTICLE III
CONSIDERATION
3.01 As consideration for this Agreement, the City and the County, and the other governmental
entitles referenced herein, agree to contribute a total of $159,000.00 in matching funds for the
enhancement of the Regional Controlled Substance Apprehension Program in the amounts as follows:
Fannin County $26,500.00 City of Bonham $26,500.00
Red River County $26,500.00
Lamar County $26,500.00
City of Paris $26,500.00
City of Clarksville $26,500.00
ARTICLE IV
ALLOCATION OF FUNDS
4.01 The specific allocation of the City and the County fund is set out in the attachments to this
Agreement, marked as Exhibit "A," and made a part hereof for all purposes.
ARTICLE V
OWNERSHIP OF EQUIPMENT
5.01 Upon termination of this Agreement, ownership of equipment, hardware, and other non-
expendable items will revert to the applicant for which it was acquired, subj ect to the approval of the
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Criminal Justice Division of the Governor's Office.
ARTICLE VI
AMENDMENTS
6.01 This Agreement may be amended by the mutual agreement of the parties hereto in writing to
be attached to and incorporated into this Agreement.
ARTICLE VII
LEGAL CONSTRUCTION
7.01 In case any one or more of the provisions contained in this Agreement shall be held to be
invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not
affect any other provision hereof, and this Agreement shall be construed as if such invalid, illegal, or
unenforceable provision had never been contained herein.
ARTICLE VIII
ENTIRE AGREEMENT
8.01 This Agreement supersedes any and all other agreements, either oral or in writing, between
the parties hereto with respect to the subject matter hereof, and no other agreement, statement, or
promise relating to the subject matter of this Agreement which is not contained herein shall be valid
or binding.
EXECUTED IN DUPLICATE ORIGINALS, EACH OF WHICH SHALL HAVE THE
FULL FORCE AND EFFECT OF AN ORIGINAL, ON THIS THE lOTH DAY OF
DECEMBER, 2001.
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CITY OF PARIS, PARIS TEXAS
Michael E. Malone, City Manager
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
COUNTY OF LAMAR
M. C. Superville, Jr., County Judge
Commissioner, Precinct 1
Commissioner, Precinct 2
Commissioner, Precinct 3
Commissioner, Precinct 4
ATTEST:
Kathy Marlowe, County Clerk
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CJD Applicadon Krt
(page 1
1. Legal name of organiza6on appying~
9. Tille af Projecl:
CIT'Y OF PARIS
Regional Controlled Subsfance Apprehension Program
2. Oivision w unit wiMin the applicant orgenvetion to edninister the project:
10. Application for:
POLICE DEPARTMENT
3 offidai iuWicant organimtion meirns adcress:
Texas Narcotics Control Program (TNCP)
P.O. BOX 9037 PARIS, TEXAS 75461
4. Choose the box that best descnbes the projecl:
77. County where headquarfers are based: .
Projec[ Desctiption
LAMAR
❑ Courts and Prosewtion ❑ Danes6c Saxce Reduc6on
❑ FafensicSNNA ❑ Sul)8W11C2 AbuSe Tfeafinent
12. PoPulation of Ihe county where the headqmAers are based:
❑ Evaluation Projects ❑ Prison Industry Prajects
43,949
❑ Tethndogy ImproVemenls C] WitriesslJufofNldlm Ass151ance
13. All cities and counties in the service area of the prqect and the populalion of
~ Narwtics Task Farce
0 '4nb-~m P~
~`h
Fannin Coun - 24,804 Ci of Bonl~am - 6,686
❑ Gangs ❑ Firrencial Irnestigatior~
Red River Coun - 14,317 Ci of Clazksville - 4,311
❑ Alternathres m Incarceration
i
it
~~r ~~ly - 43,949 City of Paris - 24,699
l
y
❑ PuWic Carec6onal Fac
Improvement
Ladonia - 658 Honey Grove - 1,681
❑ Operational EHectiveness
Leonaid - 1,744 Savoy - 877
Imprwement
Ector - 494 TrenWn - 655
Reno - 2,322 Blossom - 1,440
D rt - 746 Roxton - 639
5. Person who wn answer specific queslioris about this application.
Avery - 430 Annone - 329
Name: THOMEIS E. ALMOND
Bop,ata - 1,421 Detroi[ - 706
Tine: COMMANDER
Address: P.O. BOX 30620
PARIS,1'EXAS 75462
14. (irant Start Date:
Telephone Number (903) 784-5081
JiJNE 1, 2002
Fax numbec (903) 784-1182
15. Is this an applica6on for firsl-yffir tundng?
email address. rcsap@Iecnet.net
0 Yes I@ N°
6. Agency's State Payee Identification Number:
If'No', complete the fdlowirg.
1-7560006359000
Year of (unding kr Mis application (check one):
7. Is the applicant orgenizetion delinquent on arry state or Federal debt?
❑ Yes (It Yes, attach explarelion) 0 No
❑ Ywr 2 ❑ Year 3 ❑ Year 4❑ Year 5❑ Year 14
8. Requested Funds Amount Requested
CJD Funds 477,000.00
CurrentGrantn: DB-01-A10-1385403
CashMatch 159,000.00
rorn~ 636
000
00
16. Dete and dy of Applicalion workshop atlended:
.
,
WA
To the best of my knowledge, all information in this applicalion is ime and corred.
17. If a bcal aWirefion, COG b which a mqr of the applicatbn was si6mitled.
The application has been duly authonzed by the gwemirg body ot the applicant
and agrees to comply with all CJD rules, includng the attached assurances, if
Is Ihis application in fespun5e la a IatelRegional Raquest for Applica6ons'7
awarded.
0 Yes ❑ No
18. If project is statewide, on what date was a copy of the aplicatwn submitled tor
'I'RACS Review:
~'~0r~seloas~tewideReqjeslforApplica6ore7
~
h
Michael E. Malone, City Manager
O
Y
Typed name of Authorized Official
~
+
ny.
x ~
~
Signature of AutMrized Offcial
~
. %'11
.'::11
:
Date Signed
Texae Narcoua CoMd Pro@'mn
PROJECT SUDGET SUMMARY
-PROJECT TITLE: txECtoN.U. coNneoL[.c+n suesravice nereexF.nsiorr Pxoc;wANt ~
GRANT START DATE: J[JNE Ol, 2002 I
CASH MATCI3 MUST TOTAL AT LEAST: S 159,000.00
RE
R;:ri;E,.1'.:.'~"'~~'v:'%a3X,~;
PROGRAM INCOME ON-HAND $ 159~000.00
(as of gant appliratlon submisaion)
page20
Texas Narcotics Control Program
PERSONNEL SUMMARY - SCHEDULE "A"
APPLICANT AGENCY:
CITY OF PARTS
PROJECT TirLE:
Re 'onal Controlled Substance A
rehension Pro ram
GRANT START DATE:
~
.
: .
(1 ) COMMANDER
June Ol, 2002
;
CTI'Y OF PARIS - LIEU'PENANT
00%
TOTAk
$ 50,376.00
(2)
SENIOR INVESTIGATOR
CITY OF PARIS - PATROLMAN
100%
$
36,320.00
(3)
ADMINISTRATIVE SECRETARY
CITY OF PARIS
100%
$
28,266.00
(4)
SECRETARY
CITY OF PARIS
100%
$
23,465A0
(5)
SPECIAL PROSECUTOR
LAMAR COLTNI'Y
100%
$
49,233.00
(6)
INVESTIGATOR
LAMAR COUNTY - DEPUTY 1
100°/a
$
28,338.00
(7)
INVESTIGATOR
FANNIN COUNTY - DEPUTY
100%
$
24,831.00
(H)
INVESTIGATOR
REDRIVERCOUNTY-9EADINVEST[GATOR
IOO%
$
22,4I8.00
(9)
INVESTIGATOR
CITY OF BONHAM - DETECT[VE
100%
$
33,332.00
(10)
INVESTIGATOR
CI7'Y OF CLARKSVII.LE - LIEU7'ENAN'C
100%
$
24,876.00
(11)
INVESTIGATOR
CI'TY OF PARIS - PATROLMAN
100°/a
$
36,320.00
(12)
$
(73)
$
(14)
$
(15)
$
(16)
$
(77)
$
(18)
$
(19)
$
(20)
$
(21)
$
(22)
$
(23)
$
(24)
$
(25)
$
(26)
$
DIRECT SALARIES
g
357,835.00
FRINGE BENEFITS
$
111,087.00
PERSONNEL BUDGET
$
468,922.00
Texas Narcotics Control Progem
TOTAL TRAVEL BUDGET g 10,198.00
peSe 22
TRAVEL SUMMARY - SCHEDULE "C"
Texas Narcotics Control Prvgam
SUPPLIES & DIRECT OPERATING EXPENSES - SCHEDULE "F"
APPLICANT AGENCY: CITY OF PARIS
PROJECT TITLE: REGIONAL CONTROLLED SUBSTANCE APPREHENSION PROGRAM
GRANT START DATE: June 1 2002
(1)
COMMUNICATION COSTS
$
17,280.00
(2)
COST FOR SPACE
$
21,100.00
(3)
VEHICLE LEASE AND OPERATING COSTS
$
58,855.00 .
(4)
SEIZURE EXPENSE
$
1,500.00
(5)
FIELD SUPPLIES
$
2,250.00
(6)
OFFICE SUPPLIES
$
17,484.00
(7)
CONFIDENTIAL FUNDS
$
35,411.00
(8)
FIDELTI'Y BOND AND INSURANCE
$
3,000.00
(9)
$
(10)
$
(17)
$
(12)
$
(13)
$
(14)
$
(15)
$
(16)
$
(17)
$
(18)
$
(19)
$
(20)
$
(21)
$
(22)
$
(23)
$
(24)
$
(25)
$
(26)
$
TOTAL SUPPLIES & DIRECT OPERATING EXPENSES
S
156,880.00
page 24