06-BOARD/COMMITTEE MINUTES FOR SEPTEMBER/OCTOBERSubmittal Date:
11 /02/2012
Council Date:
11/12/2012
CITY COUNCIL AGENDA ITEM BRIEFING SHEET
Originating Department: I Presented By:
City Clerk
RECOMMENDED MOTION:
Motion to approve.
POLICY ISSUE�S�:
Record of Standing Committee.
BACKGROUND:
Janice Ellis
Main Street Advisory Board minutes (9-18-2012)
Paris Public Library Advisory Board minutes (10-17-2012)
BOARD�COMMISSION RECOMMENDATION:
EXHIBITS:
The attached minutes.
ACTION:
❑ Financial Report � Minute Order
❑ Department Report ❑ Resolution
❑ Presentation ❑ Ordinance
❑ Public Hearing ❑ Other
FISCAL NOTES:
BUDGET INFO:
Expense
Budgeted Amt.
YTD Actual
Acct. Name
Acct. Number
$
$
$
Agenda Item No.:
�
City of Paris � Revised 2/04/08
Minutes for the City of Paris
Main Street Advisory Board
September 18, 2012
4:00 p.m.
Council Chambers,107 E. Kaufman, Paris Texas
Called meering to order at 4:10
Present
Matthcw Coy�le, Chairman
Ashlea Mattoon, Secretary
Casey Ressler
Jill Drake
Cleonne Drake, Council Liaison
Visitor: Fred Green, R3Bi
Absent:
Britin Bostick, Vice Chair
Karie Raulston
�pproval of minutes �ugust 2012-motioned by Jill Drake, second Casey Ressler
Managers' report:
r,.-Cheri distributed the report from the Main Street planning session. Draft work
plan for 2012�2013 -please review suggesrions in each committee meeting. Please
review the report. Also review our mission and vision statement might need somc
editing.
B.107 Grand Avenue-second building off plaza. Roof has collapsed. HPC pulled for
further evaluation and Main Street Manager has procured a grant for a structural
assessment. The report will be sent to the city engineer. It has also had an asbestos
review. The south wall is listing. The building is available for sale at a good price and
the taxes. The location used to be a toy store. Cheri has a copy of the report for
anyone to use.
C. 10 criteria
Every year Main Street Manager submits the 10 criteria report for National
Recognition. Cheri finished the report at 57 pages. 1��1ain Street 10 criteria report
f� ',� �
C. 1'romotions-tabled,
D. ER/HPGtabled- committee chair absent
E. Chamlier report-Becky� Semple
Shop Local Campaign kickoff has begun. Open house on November 10, 2012 is
getting �ood buzz. Paris has entered a contest featurin� painted historical homes. The
results should be in soon.
7. Flection of committee chairs-promotions-move to table until the full board is
present.
8. Discussion on PD�/�1ain Street update. PDI� has removed the motion to dissolve
PD1� and join Main Street. 'They are discussing giving the funds raised for downtown
improvements to Main Street Grant funds, and still discussing what their goals as an
or�anization will as the5� are movin� forward.
9. Tuture agenda items.
1. �shlea Mattoon a request report on outgoin�/incoming businesses in the
downtown district.
2. Review futurc goals by committee and submit to i�Tatt.
3. Matt requested we be aware of trainings up and coming for Main Street so
maybe board members can attend.
l�djourn:
Case�� Kessler motioned to adjourn at 4:49 p.m., seconded by Jill drake.
l�Zinutes prepared by 1-�shlea Mattoon, Secretary
Date � � � /� � ��-
Matt Cqyle, Chairman M�ririStreet Advisory Board.
�
�
PARIS PUBLIC LIBRARY ADVISORY BOARD
October 17, 2012
4 PM, Gallery
AGENDA
I. Call to Order
II. Approval: September 19, 2012 minutes
III. New Business:
a. Tracy Hoffart- Children's Librarian
b. Review/discussion of Sydney Young's program on Toni Morrison's Home
IV. Old Business:
a. Strategic Plan
b. Curb side book drop
V. Presentations:
a. Budget Report
b. Statistical Report
VL Friends of the Library report
VII. Director's Remarks
- ll
Paris Public Library Advisory Board
Meeting Minutes
Septermber 19, 2012
Opening:
The regular meeting of the Paris Public Library Advisory Board was called to order at 4:05 p.m. On September 19,
2012 in the Ga11ery by Chairperson Linda Vandiver.
Present:
Pat Books, Alice Woodazd, Deborah Hatley, Fran Neeley, Hilda Mallory, Linda Vandiver, and Library Director
Priscilla McAnally.
I. Approval of Minutes:
T'he minutes of the previous meeting were approved as distributed.
II. New Business:
A. Judy Vickers, Library Paraprofessional for Acquisitions and Circulation, presented a summary of her
duties: ordering and receiving all acquisition materials; checking invoices and submitting requisitions
to Director and City Finance Ofiicer; entering invoices into Polaris by category; handling
problems and scheduling of personnel for circulation desk; completing time sheets to submit to City
Hall; working the electronics reference desk as needed; shelving books; reading shelves daily.
B. The Director presented the first draft of a Strategic/Long Range plan for the Library requesting
Board members peruse and bring back suggestions.
III. Old Business:
Considering the bookdrop refurbishment, Mike Herton of Mike's Paint and Bady has been designated to
do the job for $400 -$500, using industrial grade paint and clear coat. Cost will be paid by the Friends of
the Library. It was suggested that the Historical Commission be contacted before changing color of
paint.
N Presentations:
A. Budget Report
$18001eft in Materials, but we will go over the $100,000 mark, with needed funds made up from
Memorials funds.
B. Statistical Report:
Circulation and Library Visits down.
V. Friends of Library Report
A, Friends spent $350 to buy books for 1-2 year age group for the October Read to Me program.
B. Expended $440 to Interlibrary Loans.
C. Schools urged to get library cards for g/t students not presently involved with us.
VI. Director's Remarks:
A. Director discussed the need for well-constructed, attractive rolling book shelves.
B. Thursday, October 4, Sydney Young will be reviewing author Toni Morrison's novel HOME.
C. Director distributed revised Computer Workstation Rules to go into effect September 20, 2012.
D. Next Boazd meeting scheduled for October 17, 2012..
Respectfully submitted,
-, f ,�-�..�L�1� �
�L �� �... ��`'
1�