13-APPROVAL OF VENDOR REGARDING PREPARATION OF TEN-YEAR CAPITAL IMPROVEMENTS PLANSubmittal Date:
11/OS/2012
Council Date:
11/12/2012
CITY COUNCIL AGENDA ITEM BRIEFING SHEET
Originating Department: � Presented By:
City Manager � John Uodwin
RECOMMENDED MOTION:
Approval of Vendor
PoL�CY ISSUE(s):
BACKGROUND:
Agenda Item No.:
13.
Three engineering firms made presentations to the city council at a special meeting on Monday, October
15, regarding preparation of a ten-year capital Improvements Plan. I believe any of the three firms is
capable of completing the work, and doing so quite well. We intentionally identified firms of different
sizes and structure, from the very large national Freese & Nichols, to the medium-sized regional KSA,
to the small local Hayter Engineering. Freese & Nichols would likely be the slowest, with the longest
learning curve and the highest costs. They have suggested they can complete the work in about twelve
months, working out of their Fort Worth office. KSA would have somewhat less of a learning curve,
and they have suggested using three different offices (Longview, Tyler, and Austin) simultaneously so
as to reduce the overall project timeline to about six months from the expected twelve. Hayter has the
clear advantage of knowing the city and our staff quite well, so would initially be able to move much
faster with less duplication. They have a noticeably smaller staff of their own, however, so would
perhaps be slower as the project moved forward, and they have less experience at this type and sized
project.
BOARD�COMMISSION RECOMMENDATION:
EXHIBITS:
ACTION:
❑ Financial Report
❑ Department Report
❑ Presentation
❑ Public Hearing
FiscAL NoTES:
� Minute Order
❑ Resolution
❑ Ordinance
❑ Other
BUDGET INFO:
Expense �
Budgeted Amt. $
YTD Actual �
Acct. Name
Acct. Number
City of Paris �� Revised 6/20/12