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06-MINUTES FROM PEDC, HISTORIC PRESERVATION AND P&Z COMM OCT MEETINGSSubmittal Date: 11/19/2012 Council Date: 11 /26/2012 CITY COUNCIL AGENDA ITEM BRIEFING SHEET Originating Department: � Presented By: City Clerk RECOMMENDED MOTION: Motion to approve. POLICY ISSUE�S�: Record of Standing Committee. BACKGROUND: Janice Ellis A,genda Item No.: Q Paris Economic Development Corporation minutes (10-8-2012; 10-9-2012; & 10-29-2012) Historic Preservation Commission minutes (10-10-2012) Planning and Zoning Commission minutes (10-1-2012) BOARD�COMMISSION RECOMMENDATION: EXHIBITS: The attached minutes. ACTION: ❑ Financial Report � Minute Order ❑ Department Report ❑ Resolution ❑ Presentation ❑ Ordinance ❑ Public Hearing ❑ Other Fisctu. NoTES: City of Paris 15 BUDGET INFO: Expense Budgeted Amt. YTD Actual Acct. Name Acct. Number $ $ $ Revised 2/04/08 Paris Economic Development Corporation Meeting Minutes October 8, 2012 Board Members Staff Steve Gilbert, Paris EDC Present: Doug Wehrman, Chairman Present: Shannon Barrentine, Paris EDC Kenny Dority Shannon Jones, Paris EDC Bill Harris Ex-officio Members Present: Melissa Cook, Chamber President/CEO Legal CounseL• Kent McIlyar City Council Liaison: Matt Frierson Guest(s) Present: Delbert Horton, Chairman SuRRMA Curtis Fendley, SuRRMA Holland Harper, SuRRMA Doug Wehrman, Chairman, called the meeting to order at 12:15 p.m. He welcomed those present. Discussion and possible action re�ardin� adoqting a Resolution Relating to the Cornoration's Pavment Obligations to the Sulphur River Re�ional Mobilitv Authoritv (SuRRMA) and anprovin� two State Infrastructure Bank Loan Agreements and an Interlocal Cooperative A�reement. Steve Gilbert told the Paris EDC Board members and the Sulphur River Regional Mobility Authority (SuRRMA) Board members thank you for their hard work and regional purpose to get the Highway 19/24 Widening Project approved and underway. What is needed from the Paris EDC Board is to approve the above mentioned documents prior to the Paris City Council meeting scheduled for 5:30 p.m. at which time that will confirm the Paris EDC Board action. Delbert Horton, SuRRMA Board Chair, addressed those present. He said that a contingency fund of about ten percent (10%) of the total project amounting to $461,000 would be available in case the project estimates from the Texas Department of Transportation (TxDOT) were low or the cost of land for the right-of-way expansion costs more than expected. TxDOT has agreed to provide quarterly progress reports on the project. He was hoping all of the documents from all six entities (City of Paris, Lamar County, Paris EDC, City of Cooper, Delta County and SuRRMA) would be completed and submitted by mid- October to TxDOT and get funding from the State Infrastructure Bank (SIB) by the end of October. TxDOT/SIB has never been a part of a regional initiative before for a project. Doug Wehrman told those present that he really appreciated all of their hard work on this project. Kenny Dority made the motion to adopt the Resolution and other supporting documents, as submitted; seconded by Bill Harris. Motion Carried 3-0. There being no further business, Bill Harris made a motion to adjourn at 12:25 p.m.; seconded by Kenny Dority. Motion Carried 3-0. Respectfully submitted, Shannon Barrentine Asst. Executive Director, Paris EDC -- �6 Paris Economic Development Corporation Meeting Minutes October 9, 2012 Board Members Staff Steve Gilbert, Paris EDC Present: Doug Wehrman, Chairman Present: Shannon Barrentine, Paris EDC Bruce Carr Kenny Dority Bill Harris Toni Clem (joined at 3:06 p.m.) Ex-officio Members Guest(s) Present: Melissa Cook, Present: Connie Beard, The Paris News President/CEO Chamber of Commerce Legal CounseL• Kent McIlyar City Council Liaison: Matt Frierson Doug Wehrman, Chairman, called the meeting to order at 3:01 p.m. He welcomed those present. Minutes from September 13, 2012, Regular Board meeting were reviewed. Bill Harris made a motion that the Minutes be approved, as submitted; seconded by Kenny Dority. Motion Carried 4-0. Financials for August, 2012 were reviewed. Kenny Dority made a motion to approve the Financials, as submitted; seconded by Bruce Carr. Motion Carried 4-0. Note: Toni Clem joined the meeting. Steve Gilbert gave an overview of the following: • Trip to Austin to get with EDA staff to review grant application for Incubator. • Year in Review for the Paris EDC (Business Plan Implementation, Successful Deals Landed and Projects in Pipeline). • Notes from the Diversity Implementation Working Group on September 6th listing future actions. • Paris Regional Medical Center's Capital Investment and Its Impact on the Paris community. • Red River Region Business Incubator Director's Report. • Last week of October is Industry Appreciation Week. The Paris EDC will provide breakfast to four different industries on Monday through Thursday. Then on Friday, the 3`d Annual Industry Appreciation Event will be at Wild Cat Creek Quail Resort. • Doug Wehrman, Toni Clem, Shannon Barrentine & Steve Gilbert verbally gave their report on their take away from the IEDC Conference they attended in Houston on September 30th through October 3, 2012. � 1'7 PEDC Board Meeting Minutes October 9, 2012 Discussion and possible action reEardin� the Tax Abatement Repuest bv Paris Re�ional Medical Center. Steve Gilbert told those present that the Abatement Policies and Criteria require the Board to officially approve the recommendations of any/all t� abatement requests by business and industry. He added that the City Council held a public hearing on the t� abatement request by Paris Regional Medical Center for $27.2M for North and South Campus locations on Monday October 8, 2012 and approved the request. Steve thanked Kent McIlyar for his assistance in making this happen. The Tax Abatement will be considered at Lamar County Commissioner's Court and Paris Jr. College Board of Regents on October 22, 2012. Motion was made by Bill Harris to recommend approval of the $27.2M Tax Abatement by Paris Regional Medical Center; seconded by Bruce Carr. Motion Carried 5-0. Update regarding the site readv ReQUest for Qualifications submitted bv area engineering firms. Steve Gilbert told those present that Bruce Carr and Toni Clem had reviewed and rated the seven firms that submitted an RFQ. Don Wilson and Rick Poston had been given the information on the RFQs and will assess the firms, form a short list of four firms that have been vetted to be capable of achieving a scope of work in a short timeline. This would then enable the Paris EDC to get a timeline and cost for engineering work for a potential prospect at our site ready locations. No action was taken on this item. Discussion and Possible action of the revised Personnel Manual for the Paris EDC. Chairman Wehrman said he had gotten with Toni Clem to make amendments to the proposed manual. But, due to time constraints he wasn't ready to submit for adoption yet. No action was taken on this item. The Board convened into executive session at 3:46 p.m. pursuant to Section 551.072 and Section 551.087 of the Texas Government Code to discuss and deliberate on the following: A. Section 551.072 — Real Property B. Section 551.087 — Economic Development Negotiations Executive session ended at 5:10 p.m. The Board reconvened into open session. There was no action as a result of executive session. There being no further business, Toni Clem made a motion to adjourn at 5:11 p.m.; seconded by Kenny Dority. Motion Carried 5-0. Respectfully submitted, Shannon Barrentine Asst. Executive Director, Paris EDC �i 2 Paris Economic Development Corporation Called Meeting Minutes October 29, 2012 Board Members Staff Present: Kenny Dority, Vice-Chairman Present: Shannon Barrentine, PEDC Toni Clem Shannon Jones, PEDC Bill Harris Via Conference Call: Doug Wehrman , Chairman Bruce Carr Steve Gilbert, Exec. Director Ex-Officio Members Guest(s) Present: Melissa Cook, Chamber President Present: None Lamar County Judge Chuck Superville Legal CounseL• Kent McIlyar City Council Liaison: Matt Frierson Kenny Dority, Vice Chairman, established that a quorum was present and called the meeting to order at 12:08 p.m. The Board convened into executive session at 12:10 p.m. pursuant to Section 551.072, and Section 551.087 of the Texas Government Code to discuss and deliberate on the following: A. Section 551.072 - Real Property B. Section 551.087 — Economic Development Negotiations The Board re-convened into open session at 12:56 p.m. As a result of executive session discussion, the Board took the following action: Toni Clem made a motion to authorize the Executive Director to continue to negotiate a local incentive package for Project Modern Art; seconded by Bill Harris. Motion Carried 3-0. Toni Clem made a motion to adjourn at 12:58 p.m.; seconded by Bill Harris. Motion Carried 3-0. Respectfully submitted, Shannon Barrentine Asst. Executive Director Paris EDC � MINUTES REGULAR MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION WEDNESDAY, OCTOBER 10, 2012 12:00 0'CLOCK P.M. The Historic Preservation Commission meeting was called to order by Paul Denney, Chairman at 12:00 p.m. A. The following members were present: Paul Denney Douglas Cox Britin Bostick Nancy Anderson Ben Vaughan B. The following members were absent: David Stewart Lauri Redus C. Also present Jeanna Scott, Historic Preservation Officer; and Robert Talley, Code Enforcement Supervisor. 2. Approval of minutes from previous meetings. (September 24, 2012) Motion was made by Ben Vaughan, seconded by Britin Bostick to approve the meeting minutes for September 24, 2012. Motion carried 5-0. 3. Consideration of and action on the following Certificate of Appropriateness: A. 407 1 S` Street S. W. — Mary Ann Campbell, property owner, presented the petition. Ms. Campbell stated they are remodeling the interior of the building to utilize it as climate control storage. They are proposing an addition of a portico for clients to pull under and unload. Ms. Campbell further stated that staff had informed her that metal materials are not appropriate building materials for this structure. However, she felt they would get the most wear if the roof was metal which is what the interior is being constructed from. Chairman Denney stated he had concerns over continuity, the proposed portico has pitch roof and the building currently has a parapet wall and flat roof. Chairman Denney further stated it is our responsibility as a commission to maintain historic integrity and the roof proposed looks more like it belongs on residential structure. Britin Bostick explained how the portico should be constructed to Ms. Campbell. The roof should have a brick parapet which mimics what is currently on the building with the roof slanting for drainage to the southeast side. Ben Vaughan stated that the glass doors appear to be metal and glass construction and would not meet guidelines. Mr. Vaughan further stated the doors could be constructed of wood __ 20 with the glass and still be automated. Chairman Denney stated he would help Ms. Campbell design a portico that would complement the building. Ms. Campbell stated she will get with Mr. Denney and come back with an alternative design. Motion was made by Ben Vaughan, seconded by Nancy Anderson to deny the petition. Motion carried 5-0. 4. Consideration of and possible action on changing the criteria for applying for a fa�ade grant. Commissioners discussed the fa�ade grant criteria. Commissioners want to receive a copy of the Historic Preservation Budget so they may discuss their options. The general consensus was that the fa�ade grant should be offered to commercial building owners only. Commissioners want to explore options of a point system and possibly raising the grant amount. Britin Bostick stated she will provide the guidelines and procedures that Main Street Advisory Board is adopting for their grant funds for commission review to see if they would like to utilize the criteria. Motion was made by Douglas Cox, seconded by Britin Bostick to table this item. Motion carried 5-0. ���CONSENT AGENDA��� [Items appearing on this consent agenda may be approved by a single vote of the Commission, with such approval applicable to all items appearing on said agenda. If any Commission member desires to discuss and consider separately any item appearing on the consent agenda, that Commission member may do so by requesting that the item be removed from the consent agenda and considered as a separate item.J S. Discussion of and possible action regarding the following structures considered by code inspectors to be in violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paf�is, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures, " to determine whether such buildings or structures can be rehabilitated and designated on the National Register of Historic Places, as a recorded Texas Historic Landmark, of• as historic property as designated by the City Council of the City of Paris. A. 933 Connor Code Enforcement recommendation to demolish structure. B. 47 9`" Street N. W. Code Enforcement recommendation to demolish structure. C. 940 Connor Code Enforcement recommendation to demolish structure. D. 1125 13`�' Street S.E. Code Enforcement recommendation to demolish structure. 21 E. 1631 East Polk Code Enforcement recommendation to demolish structure. F. 1203 16`" Street S.E. Code Enforcement recommendation to demolish structure. G. 216 20`�' Street S.E. Code Enforcement recommendation to demolish structure. K 1720 Cleveland Code Enforcement recommendation to demolish structure. I. 1503 Margaret Code Enforcement recommendation to demolish structure. J. 1608 E. Hearon Code Enforcement recommendation to demolish structure. K 629 E. Hearon Code Enforcement recommendation to demolish structure. L. 340 E. Sherman Code Enforcement recommendation to demolish structure. M. 335 E. Sherman Code Enforcement recommendation to demolish structure. N. 345 E. Sherman Code Enforcement recommendation to demolish structure. O. 326 3rd Street S.E. Code Enforcement recommendation to demolish structure. P. 1040 S`" Street S.E. 22 Code Enforcement recommendation to demolish structure. Q. 922 5"' Street S.E. Code Enforcement recommendation to demolish structure. R. 910 5`h Street S.E. Code Enforcement recommendation to demolish structure. S. 913 E. Polk Code Enforcement recommendation to demolish structure. T. 733 and 737 8`� Street S.E. Code Enforcement recommendation to demolish structure. U. 910 Woodlawn Code Enforcement recommendation to demolish structure. V. 1250 Franklin Street Code Enforcement recommendation to demolish structure. Douglas Cox requested information regarding item SR. Robert Talley stated the structure is deteriorating to the point it is buckling in the center. The foundation is gone and the roof is collapsing. Motion was made by Ben Vaughan, seconded by Nancy Anderson to send all structures to the Building and Standards Commission, since they cannot be rehabilitated nor do they have significant historical value. Motion carried 5-0. 6. Future agenda items. Fa�ade grant criteria. 7. Meeting adjourned at 1:00 p.m. APPROVED THIS 22na DAY OF OCTOBER, 2012. � Paul Denney, Chairman �� MINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, OCTOBER 1, 2012 5:30 O'CLOCK P.M. 1. The regular meeting of the Planning and Zoning Commission on Monday, October 1, 2012, was called to order at 5:43 p.m. by Dennis Chalaire, Chairman. A. The following members were present: Dennis Chalaire James Price Mike Folmar Holland Harper B. The following members were absent: Richard Hunt Jerry Akers Keith Flowers C. Also present were Shawn Napier, Director of Engineering, Planning and Development; Sue Lancaster, Council Liaison; and Jeanna Scott, City Staff. 2. Approval of minutes from previous meetings. (September 4, 2012) Motion was made by James Price, seconded by Mike Folmar to approve the meeting minutes for September 4, 2012. Motion carried 4-0. Public hearing and consideration of and action to consider amending Section 8-107, 8-201 and Section 12-100 of the City's Zoning Ordinance No. 1710 to require a specific use permit (SUP) for self-storage/mini-warehouse in a commercial (C) zoning districts. Public hearing was declared open. A. No one spoke in favor. B. No one spoke in opposition. Public hearing was declared closed. Shawn Napier reviewed the petition with commissioners. Motion was made by Mike Folmar, seconded by Holland Harper to approve the Specific Use Permit. Motion carried �= 24 . � 4. Public hearing and consideration of and action on the petition of George Ronald Shannon Sr. to designate a Historic District Overlay (HD), on Lot 20, City Block 131, being number 726 W. Sherman StYeet. Public hearing was declared open. A. The following individuals spoke in favor of the petition. George Shannon Sr., 726 West Sherman Street, property owner, spoke in favor of the petition. Mr. Shannon stated he wants to protect his home and plans on restoring it a little at a time. The home was built in 1909 by the Latimers and square nails were used throughout the home. B. No one spoke in opposition. Public hearing was declared closed. Commissioner Harper asked Mr. Shannon if he was aware of the rules and regulations associated with being in a Historical District. Mr. Shannon stated yes, he has spoken with several people and is aware that he will have to go before HPC if he changes anything on the outside of the building. Motion was made by Dennis Chalaire, seconded by Holland Harper to approve the petition. Motion carried 4-0. 5. Consideration of and action on the Preliminary Plat of Lot 1, Block A, East Paris Baptist Church 259 Addition, being number 725 N. Collegiate Drive. Shawn Napier reviewed the preliminary plat with commissioners. Motion was made by Holland Harper, seconded by James Price to approve the preliminary plat, subject to the City Engineer's recommendations. Motion carried 4-0. 6. Consideration of and action on the Final Plat of Lot 1, Block A, East Paris Baptist Church 259 Addition, being number 725 N. Collegiate Drive. Motion was made by Holland Harper, seconded by James Price to approve the final plat, subject to the City Engineer's recommendations. Motion carried 4-0. 7. Meeting adjourned at 5:55 p.m. APPROVED THIS St" DAY OF NOVEMBER, 2012 .- ��, .. � �_ ��� �. Dennis Chalaire, Chairman 25