05-COUNCIL MINUTES NOV AND DECSubmittal Date:
12/04/2012
Council Date:
12/10/2012
CITY COUNCIL AGENDA ITEM BRIEFING SHEET
Originating Departrnent: I Presented By:
City Clerk
RECOMMENDED MOTION:
Motion to approve as presented.
POLICY ISSUE�S�:
Approval of Official Record of Council.
BACKGROUND:
Janice Ellis
Agenda Item No.:
5.
Council Minutes from the meetings of November 20, 2012; November 26, 2012; and December 3, 2012.
BOARD�COMMISSION RECOMMENDATION:
EXHIBITS:
The attached minutes from the meetings
ACTION:
� Financial Report � Minute Order
❑ Department Report ❑ Resolution
❑ Presentation ❑ Ordinance
� Public Hearing ❑ Other
BUDGET INFO:
Budgeted Amt.
YTD Actual
Acct. Name
Acct. Number
$
$
$
City of Paris � Revised 2/04/08
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
November 20, 2012
The City Council of the City of Paris met for a special session at 5:30 p.m. on Tuesday,
November 20, 2012, at the City Council Chamber, 107 E. Kaufman, Paris, Texas.
Present: Mayor:
Council Members
City Staf£
Absent: Council Members:
Openin� Agenda
Call meeting to order.
A.J. Hashmi
Aaron Jenkins; Billie Lancaster; John Wright;
Cleonne Drake
John Godwin, City Manager; Kent McIlyar, City
Attorney; and Janice Ellis, City Clerk
Richard Grossnickle and Matt Frierson
Mayor Hashmi called the meeting to order at 5:32 p.m.
Regular A�enda
2. Confirm appointment of new Fire Chief for the City of Paris.
City Manager John Godwin stated the preference was to hire within the department, but
at the time that was not what was best for the organization. Mr. Godwin told the Council that the
job had been posted, that he received at least five applications; he had interviewed several
applicants and it was his recommendation to hire Larry Wright. Mr. Godwin said Mr. Wright
had a wealth of experience and knowledge.
A Motion to confirm the appointment of Larry Wright was made by Council Member
Drake and seconded by Council Member Lancaster. Motion carried, 5 ayes — 0 nays.
3. Discuss and authorize the City Manager to execute a professional services agreement
with KSA to develop a ten year Capital Improvement Plan for the City of Paris.
Mr. Godwin said that he met with KSA representatives several times last week and was
able to negotiate a contract price from $298,000 to $238,200. In addition, Mr. Godwin said KSA
agreed to incorporate into its planning at no extra charge a parks plan for which the City of Paris
had a grant. KSA President Joncie Young explained the importance of the job and emphasized
that KSA would get started the following week. Mayor Hashmi said he was impressed with
KSA and expectations were high. Council Member Drake was equally impressed. Council
Member Wright said he had received good reports about the type of work done by KSA.
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Special Council Meeting
November 20, 2012
Page 2
Council Member Lancaster said she was looking forward to getting a comprehensive plan for the
City. Council Member Jenkins reiterated comments by other Council Members and added he
was interested in seeing results.
A Motion to approve this item was made by Council Member Wright and seconded by
Council Member Drake. Motion carried, 5 ayes — 0 nays.
23. Adjournment.
There being no further business, a Motion to adjourn was made by Council Member
Frierson and was seconded by Council Member Drake. Motion carried, 6 ayes — 0 nays. The
meeting was adjourned at 6:35 p.m.
JANICE ELLIS, CITY CLERK
A.J. HASHMI, MAYOR
_..... 3
MINUTES OF THE REGULAR CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
November 26, 2012
The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday,
November 26, 2012, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas.
Present: Mayor: A.J. Hashmi
Council Members: Aaron Jenkins; Billie Lancaster; John Wright;
Richard Grossnickle; Matt Frierson; and Cleonne
Drake
City Staff John Godwin, City Manager; Kent McIlyar, City
Attorney; Janice Ellis, City Clerk; Shawn Napier,
City Engineer; Bob Hundley, Police Chief; Gene
Anderson, Finance Director; Ron Sullivan, Public
Works Director; Kent Klinkennan, EMS Director;
Doug Harris, Utilities Director; Larry Wright, Fire
Chief; and Priscilla McAnally, Library Director
Opening Agenda
1. Call meeting to arder.
Mayor Hashmi called the meeting to order at 5:30 p.m.
2. Invocation.
Pastor Van Lazaroff gave the invocation.
3. Pledge of Allegiance.
Council Member Grossnickle led the pledge.
4. a. Citizens' forum.
No one spoke during citizens' forum.
b. Announcement regarding new rescue truck.
City Manager John Godwin expressed appreciation to City Council for funding the new
rescue truck citing that it was of high quality. Mr. Godwin introduced the new fire chief Larry
Wright.
c. Announcement regarding sale of tax delinquent property.
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Regular Council Meeting
November 26, 2012
Page 2
Mayor Hashmi said the City of Paris was planning its largest tax sale ever, to include
over 100 properties. He said these properties had delinquent taxes but would be sold, free and
clear, at public auction. Mayor Hashmi stated that some properties would be available for as
little as $200. He explained that the sale would be so big that the tax attorneys had to add a
second day to make sure they had enough time to complete the anticipated purchases. Mayor
Hashmi announced the public auction would take place at the Lamar County Courthouse on
Tuesday, December 4, and again on Tuesday, February 5, from 1:00 p.m. to 4:00 p.m. each day.
He said the City would place signs on the properties to be offered for sale in the next several
days to help prospective buyers identify what was available. For specific questions about the
sale, Mayor Hashmi encouraged interested parties to call Robert Talley, Paris Code Enforcement
Supervisor, ar the Lamar County Appraisal District.
Consent Agenda
Mayor Hashmi inquired of Council Members if they wished to pull any items from the
Consent Agenda for discussion. There were none.
A Motion to approve the Consent Agenda was made by Council Member Frierson and
seconded by Council Member Drake. Motion carried, 7 ayes — 0 nays.
5. Approve the minutes from the City Council ineeting on November 12, 2012.
6. Receive reports and/or minutes from the following boards, commissions, and committees:
a. Historic Preservation Commission (10-10-2012)
b. PEDC (10-8-2012; 10-9-2012; and 10-29-2012)
7. Receive October monthly financial report.
8. Receive October drainage ditch maintenance report.
9. Receive dilapidated structure report.
10. Discuss possible future amendments to the City of Paris Charter.
Regular Agenda
ll. Discuss and act on changing ar cancelling December 24t�' meeting.
Mayor Hashini said the second regularly scheduled meeting was December 24t�', which
was a holiday. He said he would like to have a second meeting in December and asked the city
clerk to review the calendar, get with council members and re-schedule the meeting for another
date in December.
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Regular Council Meeting
November 26, 2012
Page 3
12. Discuss, conduct public hearing, first reading, and act on ORDINANCE NO. 2012-034:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AMENDING ZONING ORDINANCE NO. 1710 OF THE CITY OF PARIS, TEXAS,
AS HERETOFORE AMENDED, SO AS TO REZONE LOT SA, CITY BLOCK 307,
BEING NUMBER 2685 NORTH MAIN STREET IN THE CITY OF PARIS, LAMAR
COUNTY, TEXAS, ADDING A SPECIFIC USE PERMIT (55) FOR THE ADDITION
OF A MINI STORAGE WAREHOUSE TO THE EXISTING PROPERTY;
DIRECTING A CHANGE ACCORDINGLY IN THE OFFICIAL ZONING MAP OF
THE CITY; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A
SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE
DATE.
City Engineer Shawn Napier explained that Lee Wilson was requesting this change, so
that he could add an additional 17,000 square feet of mini storage warehouses to the existing
property. Mr. Napier said the Planning and Zoning Commission recommended approval of Mr.
Wilson's request.
Mayor Hashmi opened the public hearing and asked for anyone wishing to speak in
support or against this item to please come forward. Property owner Lee Wilson spoke in
support of this change. With no one else speaking, Mayor Hashmi closed the public hearing.
A Motion to invoke the super inajority rule was made by Council Member Wright and
seconded by Council Me�nber Frierson. Motion carried, 7 ayes — 0 nays.
A Motion to amend the zoning was inade by Council Member Frierson and seconded by
Mayor Hashmi. Motion carried, 7 ayes — 0 nays.
13. Discuss, second reading and act on ORDINANCE NO. 2012-035: AN ORDINANCE
OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING SEC. 26-1
COMPOSITION OF DEPARTMENT, OF CHAPTER 26, POLICE, OF THE CODE OF
ORDINANCES OF THE CITY OF PARIS, TEXAS BY RENAMING CERTAIN
SUPERVISORY POSITIONS WITHIN THE POLICE DEPARTMENT; AND OTHER
MATTERS RELATED TO THE SAME; PROVIDiNG A REPEALER CLAUSE, A
SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND DECLARING AN
EFFECTIVE DATE.
Chief Hundley said the requested amendment would not change the pay, but only change
position names. He also said the change would allow for a more detailed comparative analysis
with other police agencies and begin the process of restructuring supervision of the police
department.
A Motion to approve the amendment was made by Council Member Drake and seconded
by Council Member Lancaster. Motion carried, 7 ayes — 0 nays.
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Regular Council Meeting
November 26, 2012
Page 4
14. Discuss, first reading, and possibly act on ORDINANCE NO. 2012-036: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS,
AMENDING SEC. 26-1 COMPOSITION OF DEPARTMENT, OF CHAPTER 26,
POLICE, OF THE CODE OF ORDINANCES OF THE CITY OF PARIS, TEXAS BY
RENAMING CERTAIN SUPERVISORY POSITIONS WITHIN THE POLICE
DEPARTMENT; AND OTHER MATTERS RELATED TO THE SAME; PROVIDING
A REPEALER CLAUSE, A SEVERABILITY CLAUSE, SAVINGS CLAUSE; AND
DECLARING AN EFFECTNE DATE.
Chief Hundley said the name changes in Section 26-1 Police Department Composition
required making the same changes for police supervisors listed in Ordinance 26-9, Seniority Pay.
A Motion to invoke the super majority rule was made by Council Member Drake and
seconded by Council Member Frierson. Motion carried, 7 ayes — 0 nays.
A Motion to approve this item was made by Council Member Drake and seconded by
Council Member Frierson. Motion carried, 7 ayes — 0 nays.
15. Discuss and act on a Resolution directing the City Clerk to publish notice of intent to
issue Combination Tax and Surplus Revenue Certificates of Obligation in the maximum
amount of $2,900,000 for the purpose of funding costs of water system improvements.
Mr. Napier said the City of Paris had received a low interest loan froin the Texas Water
Development Board for a Drinking Water State Revolving Fund in the amount of approximately
$3.4 million dollars. He said the loan would be used to fund 15 water line replacement projects
from the City's Capital Improvement Project and the project was qualified as a green project
enabling the City for 15% ($510,317) loan forgiveness.
Mayor Hashmi said he was opposed to issuing certificates of obligation unless it was an
emergency. Mayor Hashmi referenced that certificates of obligation require only the approval of
the City Council, but that revenue bonds must be approved by a vote of the people. Council
Member Wright reiterated Mayor Hashmi. Council Member Grossnickle asked if the worst lines
had been selected and Mr. Napier answered in the affirmative. Council Member Frierson
inquired if this was included in the 2.2 million budget item and Mr. Godwin said it was not, that
this subject came up prior to budget time. Council Member Drake asked if they could get out of
this. Finance Director Gene Anderson said that the City might not be able to get out of the
engineering agreement, because work had begun. Council Member Lancaster expressed concern
about how this would work with KSA's plan. Council Member Jenkins wanted to know the
length of time it would take to pay this loan off. Mr. Godwin said it was typically twenty years.
Mr. Godwin explained the engineer part was for design work. Mr. Godwin suggested City
Council table this item pending additional information.
A Motion to table this item was made by Council Meinber Drake and seconded by
Council Member Lancaster. Motion carried, 7 ayes — 0 nays.
_ _ ''l
Regular Council Meeting
November 26, 2012
Page 5
16. Discuss and authorize execution of a contract for the demolition and disposal of
dilapidated structures to Sanitation Solutions.
Mr. Napier said the City put out a request for proposal, published notice in the Paris
News and received one proposal and that proposal was from Sanitation Solutions. He said the
base rate was $29.00 per ton and Sanitation Solutions was giving discounts based on the amount
of money spent. Mr. Napier said in speaking with Mr. Bray, they had discussed moving the
contract period from one year to a three year period and spread the rate for fiscal year spending
to determine the contract spending. Mr. Napier explained that over a three year period the City
would be able to take advantage of these rates and Mr. Bray was in agreement. Mr. Godwin
emphasized with a three year deal the City was much more likely to get to the discounts.
A Motion to authorize the execution of a contract for demolition and disposal of
dilapidated structures to Sanitation Solutions was made by Council Meinber Frierson and
seconded by Council Member Wright. Motion carried, 7 ayes — 0 nays.
17. Receive report, discuss and possibly act on drainage problem on Yark Street.
Mr. Napier said nothing had changed since the last report, because there had been no
significant rainfall to allow staff to gauge the progress. He also said that staff inembers were
scheduled to attend training for the new survey equipment on Friday.
18. Discuss plats, process and development delays.
Mr. Godwin and Mr. Napier explained platting processes and development delays (See
Exhibit "A." Mr. Godwin said it was an important process and that staff was trying to make it
faster and expressed appreciation to Council for their support.
19. Discuss and act on demolition of the Old Animal Shelter and old Police Department
building.
Mr. Godwin said the City had received demolition prices on these buildings and sought
approval to demolish the animal shelter, but wait on the police building because of the price. He
said the animal shelter cost was not much more than the cost of demolition of some the
residential properties. Mayor Hashmi added that inmate help was available to work on the old
police department, perhaps to make it usable for a recreational facility for residents in that area.
A Motion to demolish the old animal shelter was made by Council Member Drake and
seconded by Council Member Lancaster. Motion carried, 7 ayes — 0 nays.
20. Consider and approve future events for City Council and/or City Staff pursuant to
Resolution No. 2004-081.
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Regular Council Meeting
November 26, 2012
Page 6
Nothing was referenced.
21. Adjournment.
There being no further business, a Motion to adjourn was made by Council Member
Frierson and was seconded by Council Member Drake. Motion carried, 7 ayes — 0 nays. The
meeting was adjourned at 6:25 p.m.
JANICE ELLIS, CITY CLERK
A.J. HASHMI, MAYOR
�`i1
�+J
PLATTING PROCESS
Platting (to plat): The process required by the government to obtain an approval of a subdivision of real
property. The platting process establishes a buildable lot. Included in this packet is a checklist of what is
required on a preliminary and final plat.
The preliminary plat is exactly what it sounds like; it lays out the preliminary plan before any work is
done on a lot or lots. The final plat is done after all the infrastructure work to be dedicated to the city, if
any, is completed and accepted. Such infrastructure involves water mains, sewer mains, streets,
sidewalks, and drainage facilities. These items are located within rights-of-way and/or easements that are
dedicated to the City of Paris through the final plat.
The current properly zoning is used to determine minimum lot sizes, lot widths, lot depths, maximum
building coverage, and setbacks for all sides. The following section of the Zoning Ordinance determines
when permits can be issued for platted and unplatted lots:
Section 17. Creation of Building Site. No permit for the construction of a building or buildings upon any
tract or plot shall be issued until a building site, building tract or building lot has been created by
compliance with one of the following conditions:
a. The lot or tract is part of a plat of record, properly approved by the Planning and Zoning
Commission, and filed in the Plat Records of Lamar County, Texas.
b. The site plot or tract is all or part of a site plan o�cially approved by the Planning and Zoning
Commission, which site plan provides all utility and drainage easements, alleys, streets and other
public improvements necessary to meet the normal requirements for platting including the
designation of building areas and such easements, alleys and streets have been acquired and
properly dedicated and the necessary public improvements provided.
c. The plot, tract or lot faces upon a dedicated sireet and was separately owned prior to the effective
date of this ordinance prior to annexation to the City of Paris, whichever is applicable, in which
event a building permit for only one main building may be issued on each such original
separately owned parcel without first complying with either 17-100 a. or b. preceding.
The section listed above determines when a plat is required for an unplatted piece of property. However,
staff has been issuing permits for structures that are not changing the footprint of the building. For
example, if T&K Machine was only going to remodel the interior portion of the building, they would not
have been required to plat the property.
The following section of the Subdivision Regulations in the Code of Ordinances addresses the platting
process.
Section II — Procedure. Any owner or developer of any lot, tract or parcel of land located within the
corporate limits or within the extraterritorial jurisdiction of the City of Paris who may wish to effect a
11/19/2012
��`� ��.�" 10
subdivision of such tract of land and who is required to submit a plat thereof for approval by the City
Planning Commission, shall follow the general procedure as herein specified by.•
1) Have prepared and submit to the Planning and Zoning Commission a preliminary plat for its
study, rejection, recommendations and tentative approval;
2) After the Commission shall have fully considered such preliminary plat and has expressed by
majority vote of the Commission its tentative approval thereof, the owner or developer may then
have prepared as hereinafter set forth a final plat for submission to and consideration by the
Commission and for its final approval;
3) Upon the approval of any such frnal plat or plan by the Planning Commission, the same shall be
referred to the City Council, along with a certificate of the completion of the improvements
specified and required by this ordinance, or a performance bond guaranteeing the completion
thereof, as hereinafter spec�ed and provided, and the Council shall, at its next succeeding
meeting, consider such frnal plan, plat or replat and accept by formal action the dedication of all
public properry therein set forth, provided it shall appear that such plan, plat or replat in all
things fully complies with the terms and provisions of this ordinance; and
4) Upon acceptance of the dedication of the public properties set forth and designated in such plan,
plat or replat, the City Clerk shall immediately cause such plan, plat or replat to be recorded in
the Deed Records of Lamar County.
Replatting and minor plats are covered by the following section of the Ordinance:
Section VI. — Replatting.
(A) The replat of the subdivision shall meet all of the requirements for a new subdivision that may be
pertinent, as provided for herein. It shall show the existing property being subdivided. No
preliminary plat will be required on replats.
(B) A replat shall not be reguired in accordance with the above requirements when the following
conditions exist.•
(1) The area aff'ected is not more than two (2) platted lots and does not create more than two
lots, or the area affected is one lot facing upon a dedicated street, which lot was separately
owned prior to the 12`" day of April, 1965 or prior to annexation into the City of Paris.
(2)No easements, dedication of streets or rights-of-way are required for public use.
(3)The owner of the property presents to the Director of Public Works a recordable
surveyor's plat of the affected property and the Lamar County Clerk recording fee for the
same. Said recordable surveyor's plat shall not be deemed a final plat or replat as those
terms are used herein.
The surveyor's plat so presented shall be reviewed by the Ciry Engineer and if found to be in order shall
satisfy the plat requirements involving the issuance of building permits.
Under "SectionVI — Replatting", (A) is for replatting and (B) is for minor plats. Replats must go through
the platting process and are treated as a final plat. Minor plats can be approved by sta.ff if they meet rules
1-3 listed above.
11/19/2012
11
Platting can indeed sometimes make development slower, but it exists for a very legitimate reason and is
a legal requirement, so ignoring it is not an option. Typically, the biggest delay comes from a developer
or builder who does not realize the requirements even exist, and/or they did not plan the time and cost of
developing the plat. Platting may include time and cost for surveying the property, for example, and often
includes engineering costs as well. It is not unusual for us to get materials that are incomplete or
inaccurate, in which case they have to be returned to the applicant.
Plats must legally be acted on by the Planning & Zoning Commission within thirty days of submittal by
the applicant, or they are automatically approved. The Planning and Zoning Commission (P&Z) typically
meets the first Monday of every month beginning at 5:30 p.m. The deadline for submitting a plat is 17
days prior to the first Monday of the month, which is a Friday, because they must be reviewed for
accuracy and completeness (and sometimes they are neither accurate nor complete). The following
Thursday, the city has a meeting with the utility companies and T�cDOT to discuss what is being
proposed. They tell city staff if they need easements or have existing utilities to the sites in question.
Once approved by P&Z, a plat has another thirty days before it must be acted on by the city council.
Approval is ministerial, meaning if all requirements.are met, the council must approve it. The thirty days
is a maximum; we normally move much faster (we had a plat before P&Z on November 5, for example,
and before council only seven days later).
Special P&Z meetings can be called to act on plats or to take other actions. The reason the date is usually
set for the �rst Monday of the month is if any zoning item is submitted to the city. Zoning applications
are due 21 days prior to the first Monday of the month. Zoning changes must be advertised in the
newspaper and notices sent to property owners within 200-feet of the properly for which an application
has been submitted for a zoning change. These notices list the dates, times, and places for the public
hearings. The first public hearing is held at the P&Z meeting and the second public hearing is held at the
second City Council meeting of the month.
11/19/2012
12
LAND USE & PLATS
1. Building permits may generally not be issued until a lot, tract, or parcel is piatted.
2. A preliminary plat must meet certain requirements as described in City of Paris ordinances. A
Preliminary Plat Review form summarizes these requirements; a Preliminary Plat Submittal
Checklist is to be submitted with the preliminary plat application in order to help ensure all parts
to the plat are completed.
3. The planning & zoning commission shall review all preliminary plats and shall publicly vote to
approve, modify, or deny such plats brought before it within 30 days of their original filings with
the city.
4. Upon approval of a preliminary plat by the planning & zoning commission, a developer or land
owner shall submit a final plat, which shall also meet certain requirements as described in City
of Paris ordinances. A Final Plat Review form summarizes these requirements; a Final Plat
Submittal Checklist is to be submitted with a�nal plat application in order to help ensure all
parts to the plat are completed.
S. The commission shall review all final plats and shall publicly vote to approve, modify, or deny
such plats brought before it.
6. The city council shall subsequently review all final plats forwarded to it by the commission, and
shall likewise publicly vote to approve, modify, or deny such plats.
7. Final plat requests that meet all legal requirements shall generally be placed on the council's
consent agenda for ministerial approval without need for discussion.
8. The city council shall, upon the affirmative recommendation of the city engineer, also approve
the acceptance of all dedicated public improvements concurrent with approval of final plats,
afso typically as part of its consent agenda.
9. A request for plat approval should be submitted at least 17 days before the first Monday of the
month in order to provide sufficient time to review the plat for completeness and accuracy.
10. The planning & zoning commission typically meets once per month, but is always authorized to
meet in special session as often as needed, with full authority to act on any matter before them.
11. Minor plats, that is, those that contain four or fewer lots facing a public street and including no
public easement or ROW dedications, may be approved administratively once all platting
requirements are met.
12. Amending plats are intended only to correct minor errors to an approved plat, and may also be
approved administratively.
13. Replats are new plats of a portion of a previous plat, and must meet all legal and procedural
requirements as an original plat request, including commission and council approval, except that
no preliminary plat is required and certain notification requirements may be waived.
11/19/2012
�J
14. Vacating piats terminate a plat and require a simple statement of vacation if no lots have been
sold. If lots have been sold, a vacating plat requires signatures from all property owners and
action by the planning & zoning commission and city council.
15. Civil work shall generally not be permitted until a preliminary plat is approved by the P&Z and a
site ptan has been approved by the city engineer.
16. Site plans and construction plans must be submitted for review and administrative approval. A
Development Plan Review form summarizes requirements for any civil site work.
17. All infrastructure that is to be dedicated to the city shall be constructed according to city
standards and specifications.
18. Developers may request variances from the construction of the normally required curbs and
gutters, which shall be approved administratively.
19. A building permit will not be issued until the final plat is approved and filed.
1 A 11/19/2012
�*
CITY OF PARIS
BUILDING AND PLATTING PROCESS
All property in the City of Paris City Limits and Extraterritorial Jurisdiction (ETJ) shall be
platted prior to acquiring a building permit for any structure, except as allowed in Section 17 of
the Zoning Ordinance. If the property has never been platted, you must submit a preliminary plat
to be approved before the Planning and Zoning Commission (P&Z). A Preliminary Plat Review
form lists the plat requirements and a Preliminarv Plat Submittal Checklist list must be submitted
to the City of Paris. The deadline for submitting any plat is 17 days before the first Monday of
the month.
A site plan and construction plans for the subdivision or development may be submitted with the
preliminary plat to the Engineering, Planning & Development Deparhnent. A Development Plan
Review form lists what is required for the civil site work. Civil site work (water lines, sewer
lines, drainage, streets and some dirt work) may only begin after the preliminary plat has been
approved by P&Z and the site plan has been approved by the Engineering, Planning &
Development Department.
All infrastructure that is to be dedicated to the City of Paris shall be constructed according to city
standards and specifications. After the civil site work has been completed, tested and approved
by the City of Paris, a final plat may be submitted to P&Z and City Council for approval. A
Final Plat Review form lists the plat requirements and a Final Plat Submittal Checklist list must
be submitted to the City of Paris. A building permit will not be issued until the final plat is filed
for record at the Lamar County Courthouse by the Engineering, Planning & Development
Department, with the exception of Section XIII. Guarantee of Construction in the Subdivision
Regulations of the Code of Ordinances.
15 Platting Process 10-5-12
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
December 3, 2012
The City Council of the City of Paris met for a special session at 5:30 p.m. on Monday,
December 3, 2012, at the City Council Chamber, 107 E. Kaufinan, Paris, Texas.
Present: Mayor: A.J. Hashmi
Council Members: Aaron Jenkins; Billie Lancaster; John Wright;
Richard Grossnickle; Matt Frierson; and Cleonne
Drake
City Staff: John Godwin, City Manager; Kent McIlyar, City
Attorney; and Janice Ellis, City Clerk
Openin� Agenda
1. Call meeting to order.
Mayor Hashmi called the meeting to order at 5:30 p.m.
Re�ular A�enda
2. Convene into Executive Session pursuant to Section 551.087 of the Texas Government
Code, (1) to discuss or deliberate regarding commercial or financial information that the
governmental body has received from a business prospect that the governmental body
seeks to have locate, stay, ar expand in or near the territory of the governmental body and
with which the governmental body is conducting economic development negotiations; or
(2) to deliberate the offer of a financial or other incentive to a business prospect described
by Subdivision (1).
Mayor Hashmi convened City Council into Executive Session at 5:32 p.m.
3. Reconvene into Open Session and possibly take action on those matters discussed in
Executive Session.
Mayor Hashmi reconvened City Council into open session at 6:34 p.m. Mayor Hashmi
said that the City Council received a briefing from the PEDC Director and Chairman about
Project Modern Art.
A Motion to authorize the Executive Director and legal counsel to finalize the agreement
between PEDC and Project Modern Art to be executed by the PEDC Chairman prior to closing
was made by Council Member Frierson and seconded by Council Member Drake. Motion
carried, 7 ayes — 0 nays.
16
Special Councii Meeting
November 20, 2012
Page 2
4. Adjoununent.
There being no further business, a Motion to adjourn was made by Council Member
Frierson and was seconded by Council Member Drake. Motion carried, 7 ayes — 0 nays. The
meeting was adjourned at 6:34 p.m.
JANICE ELLIS, CITY CLERK
A.J. HASHMI, MAYOR
��