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02 Council Minutes (01/14/02)MINUTES OF THE REGULAR MEETING OF CITY COUNCIL OF THE CITY OF PARIS January 14, 2002 The City Council of the City of Paris met in regular session, Monday, December 14, 2002, at 6:00 P. M., Paris Junior College, 2400 Clarksville Street, Room 1016, Paris, Texas. Mayor Pfiester called the meeting to order with the following Council Members present: John F. Bell, Richard Manning, Joe E. McCarthy, John A. Carter, Jr., Kevin Gray, and Benny Plata. Also present were City Manager Michael E. Malone, City Attorney Larry W. Schenk, and City Clerk Mattie Cunningham. Invocation was given by Mr. Robby Russell of the Christian Fellowship Church. Mayor Pfiester announced that the City Council had been furnished copies of minutes of previous meetings, and asked if there were any changes or additions to the minutes. There being no change, the minutes were approved as presented. Mayor Pfiester called for receipt of reports from committees, boards, and commissions. City Manager Malone advised that minutes from the Paris Public Library Advisory Board had been furnished with no action being required. He also advised that the minutes of the December 19, 2001 meeting of the Paris Economic Development Corporation had been furnished. He said under this item, Gary Vest, Director Economic Development/Chamber of Commerce CEO, was present and would present the Paris Economic Development Corporation's annual report. Mr. Vest came forward giving the City Council a packet containing information that he was going to share with them from last year. Mr. Vest said they had 263 responses to their advertisements; an increase of fifteen percent. Advertising had been stopped after September 11 th because business expansion plans halted. Some advertising had been resumed in January. Five different City Council Minutes January 14, 2002 Page 2 companies had visited Paris and considered plant locations. Mr. Vest reported that the Paris Economic Development Corporation was able to get the Chapman Revolving Loan Fund for SESACO. This enabled SESACO to add a new dryer and building to their facility, and they merged with other investors and became Sesame Solutions. Mr. Vest advised the City Council that Paris Packaging received a $289,000.00 training grant from the Skills Development Fund, which is coordinated through the Texas Work Force Commission and Paris Junior College. Mr. Vest said reported the closing of the Oliver Rubber Plant, which is not good news. Mr. Vest presented the City Council with a brochure promoting the sale of the Oliver Rubber Plant and they have mailed them all over the country. Mr. Vest informed the City Council the acquisition of Earth Grains by Sara Lee and stated that it would be important, but that, at this time, there has been no effect on the operation of the plant. He said PEDC was working with the company on an expansion to the plant. Mr. Vest said they had acquired land from Union Pacific Railroad for Hydro Conduit, which is the new name for CRS Wall Company, and facilitated the transfer of that land through the Paris Industrial Foundation. Mr. Vest discussed special projects that PEDC staff worked on throughout the year. One special project was to attract jewelry manufacturers to various sites in Paris. This was a joint effort with Paris Junior College and the work would continue. He told the Council that they had also looked at encouraging the establishment of a watch repair facility. They had done a direct mail campaign into California attempting to capitalize on the energy crisis. Mr. Vest said they mailed out 32,000 post cards. Mr. City Council Minutes January 14, 2002 Page 3 Vest advised they used newspaper advertising in the Houston Chronicle, Dallas Morning News, and the Mercury News in California. He advised they have not received a great deal in results from that effort, but they wanted to try something different to try to bring attention to the Lamar Power Partners facility. Also, they helped start the North East Texas Regional Mobility Council (NETMOB). He advised that NETMOB was setup as a transportation support group. They have three objectives: the completion of Highway 24 as a four lane divided highway; to designate 130 east from Dallas to Texarkana as an active corridor; and designate Highway 19 between Sulphur Springs and Paris as a super two lane highway. Mr. Vest said this was a legislative year and during the 77th Legislative Session, there were forty (40) bills introduced that would have directly affected this corporation (PEDC). Eleven (11) of these bills passed and a summary of these was provided in the packet; three (3) bills which were important to PEDC did not pass, including one introduced by Mark Homer. Mr. Vest advised they had attended the National Association of Manufacturers show in Chicago, March Sth through 9th; the International Food Technology Show in New Orleans June 25th through June 27th; the North American Food & Equipment Manufacturers Show in Orlando, September 7th through September l Oth; the Texas Economic Development Conference September 19tn through 21 st in Dallas; and the Bio-Technology Briefing in Tyler November 1 st Mr. Vest said Eric attended the Basic Industrial Course, which is conducted through Texas A&M in San Antonio. Eric also attended the Biology Technology briefing November 1 St in Tyler, Texas. Mr. Vest said there are a number of organizations that they are active with and gave the Council a list of those organizations. Mr. Vest reported that PEDC will be conducting a Paris Area Labor Survey to City Council Minutes January 14, 2002 Page 4 determine the availability of workers and will also be conducting a Wage and Benefit Survey in the area. The Wage and Benefit Survey will be done with the help of Economic Development Services located in Irving who will actually conduct the survey. Mr. Vest said all of the industries in Paris will receive copies of the survey, so they will know what the norm and average is in the community. Mr. Vest informed the Council that on February 20th through the 22nd, he will be taking a trip to San Diego, California, to attend a meeting of a group called Market Texas. There will be about twenty-five communities from Texas going and they will be hosting luncheons, a couple of receptions, and meetings to talk to bio-med/bio-tech companies in that area. Mr. Vest said on February 28th, there will be a presentation by Mr. Wall to the Texas Department of Transportation Commission for the East Texas Green Carpet Route to try to get funding for the four lanes for the Green Carpet Route on Highway 271 between Paris and Mt. Pleasant. Mr. Vest encouraged the Council Members to attend the presentation. Mr. Vest said that Eric will be going with Paris Junior College to the Jewelry Manufacturers Trade Show in New York. Mr. Vest told the City Council that hopefully PEDC will get something going on the development of the Northwest Industrial District in conj unction with the Paris Industrial Foundation. Mr. Vest said in the packet there was provided a list of sales tax cities throughout the state and he felt the City Council might like to see what is out there. This list shows what the population of the community is and how much they collect. Mr. Vest thanked the Council and concluded his presentation, asking if there were any questions. There were none. City Manager Malone advised that included in the agenda packet were minutes City Council Minutes January 14, 2002 Page 5 for the Main Street Project Advisory Board and the Airport Advisory Board with no action being required. The City Manager said the minutes of the Traffic Commission had been furnished and there were two ordinances, which had previously come before the City Council and were tabled. If the City Council desired to consider these ordinances, a motion to bring them from the table was in order. A motion was made by Councilman McCarthy, seconded by Councilman Plata, to bring the ordinance revising Section 31-65(b) of the code of Ordinances of the City of Paris and revising the Traffic Control Map to provide for maximum, reasonable, and prudent rates of speed on certain portions of FM Highway 137, and an ordinance revising Section 31-65(b) of the code of Ordinances of the City of Paris and revising the Traffic Control Map to provide for maximum, reasonable, and prudent rates of speed on certain portions of FM Highway 79, from the table. The motion carried 7 ayes, 0 nays. ORDINANCE NO. 2002-002 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS, ESTABLISHING MAXIMUM, REASONABLE, AND PRUDENT RATES OF SPEED ON CERTAIN PORTIONS OF CERTAIN STREETS AND HIGHWAYS AND PUBLIC PLACES IN THE CITY OF PARIS; PROVIDING FOR A FINE NOT TO EXCEED $200.00; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE, WAS PRESENTED. A motion was made by Councilman Plata, seconded by Councilman Gray, for adoption of the ordinance. The motion carried 7 ayes, 0 nays. ORDINANCE NO. 2002-003 City Council Minutes January 14, 2002 Page 6 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS, ESTABLISHING MAXIMUM, REASONABLE, AND PRUDENT RATES OF SPEED ON CERTAIN PORTIONS OF CERTAIN STREETS AND HIGHWAYS AND PUBLIC PLACES IN THE CITY OF PARIS; PROVIDING FOR A FINE NOT TO EXCEED $200.00; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE, WAS PRESENTED. A motion was made by Councilman Plata, seconded by Councilman Gray, for adoption of the ordinance. The motion carried 7 ayes, 0 nays. Mayor Pfiester announced that the next item on the agenda was a personal appearance by Lisa McAllister, Executive Director of the Lamar County Chapter of the American Red Cross, requesting the donation by the City of Paris of the ambulance designated Medic 4. City Manager Malone advised that Agenda Item 4.A. (1) (a) and Agenda Item 4.A. (1) (b) relate to the request of donation by the Lamar County Chapter of the American Red Cross for the ambulance. He further advised that these items had been tabled at a previous meeting, and a motion to bring them from the table was in order. A motion was made by Councilman Bell, seconded by Councilman McCarthy, to bring the above two items from the table. The motion carried 7 ayes, 0 nays. Lisa McAllister, Director of the Lamar County Chapter of the American Red Cross, came forward and presented a letter from Chuck Superville, Lamar County Judge, in support of the county contribution for this transaction, but stated that it has no linkage or connection whatsoever with the current EMS contract or other items. Ms. McAllister also read a letter on behalf of the Lamar County Chapter American Red Cross giving specifics of what services City Council Minutes January 14, 2002 Page 7 they provided for the city last year, and again asking for help in acquiring the disaster vehicle. Ms. McAllister said that Lori Bachman, who is on the Board for the Lamar County Chapter of the American Red Cross, has talked to Judge Superville and some of the County Commissioners regarding this matter. Max Weinberg, who is also on the Board for the Lamar County Chapter of the American Red Cross, was also present. He read the letter addressed to City Councilman John Bell from Lamar County Judge Superville regarding the request for the donation of the ambulance and discussed his and the Commissioners Court's support to lend financial assistance to facilitate the transfer of the ambulance to the Lamar County Chapter of the American Red Cross. Ms. Bachman advised that she had a meeting with Judge Superville and the Judge told her that he was willing to come to the table with the City and work on designing a resolution so the Red Cross can get the ambulance. Ms. Bachman said Judge Superville had requested that Council Members be appointed by resolution to discuss this issue with him and table the issue and come back in a couple of weeks with an agreement. Ms. McAllister informed the City Council that Lamar County has given the Red Cross a certain amount of money each month so that they may keep their disaster plan up-to-date and offer disaster services. She said that since 1988 Lamar County has given them over $18,000.00. Ms. McAllister also pointed out that since August, there have been 12 major fires and eight of those were within the city limits. The Red Cross has given each one of those families who experienced fires from three to six hundred dollars each and she indicated that approximately 80% of the disasters they deal with are within the city limits. City Manager Malone advised Ms. McAllister that the City of Paris furnished office space and utilities for the Lamar County Chapter of the American Red Cross for many years and that practice only ended when the Red Cross chose to move into the building owned by Paris Junior College. City Council Minutes January 14, 2002 Page 8 City Attorney Schenk explained that the resolution that was sent to Lamar County was definitive as to who puts in money and how much money each party will pay. Mr. Schenk said the City knows the trade-in value of the ambulance. The city staff was looking for an amount the County would contribute toward the transfer whether it is under the ambulance contract or outside the contract, so the staff could advise City Council of the city's share of the cost. City Attorney Schenk said the resolution that he had sent to Judge Superville and that is now before City Council reflected his understanding that the Red Cross would contribute $7,000.00 , the city would pay 60% of the remaining cost, and the county would pay 40%. The resolution can be changed to reflect whatever arrangement is made; but Judge Superville's letter does not give an amount that the County will pay. City Manager Malone felt that the city should go ahead with the resolution with whatever modifications needing to be made because the city has already notified the Houston-Galveston COG purchasing cooperative about the purchase of the ambulance and we promised this used ambulance as a trade-in. He said we need to make those people aware officially that we are not going to have a trade-in the ambulance and the city will have to come up with the extra funding. City Attorney Schenk pointed out that in the resolution to the County reflected that $7,000.00 would come from the American Red Cross, 40% of the remaining trade-in value, or 40% of $8,503.00 was $3,401.20 and the remainder would be given by the City of Paris. Ms. McAlister pointed out that they do have $7,000.00, but their Chapter is almost financially broke and the $7,000.00 expenditure would really hurt the Red Cross. She said if they have to give the whole $7,000.00, they would not be able to upgrade the vehicle. City Attorney Schenk advised the City Council that they will have to designate a source of funds because the city has a contract with the county that says the City Council Minutes January 14, 2002 Page 9 cost of operating the system is shared on a 60%/40% of the shortfall basis. He said this is the cost of the system. The funding for this ambulance has to come from outside the EMS budget, if not, it has to come from inside the budget. City Manager Malone told the City Council that the payment for the new ambulance would come from the budget of the EMS department and that if the city does not get $15,000.00 credit for the trade-in and the city expends the funds to purchase the new ambulance totally out of the EMS Department, then giving the used vehicle to the Red Cross would result in a split of 60%/40% between the City and the County as per the agreement. Mayor Pfiester called for a show of hands as to who wants some type monetary return from the Red Cross. It was the consensus of the City Council for the Red Cross to give $5,000.00 towards the cost of the ambulance. Ms. McAlister agreed to give the amount of $5,000.00 from the Red Cross. Council discussed taking the funds from the City Council's budget verses the EMS budget. Mayor Pfiester asked for a show of hands to have the funds for the ambulance to come from the ambulance contract. The consensus was for the funds to come from inside the ambulance contract. Councilman Bell and Councilman Plata felt the funds should come from outside the ambulance budget. Resolution No. 20002-002, declaring as surplus property one (1) Model Year 1997 Ford F350 Type 1 Ambulance; finding a public need and necessity in transferring said surplus property to the Lamar County Chapter ofthe American Red Cross; accepting a donation from the Lamar County Chapter of the American Red Cross; approving a request from Lamar County for contribution of said ambulance to the Red Cross; authorizing payment of the remaining value of said ambulance as a trade-in towards the purchase of a new ambulance in accordance with the current ambulance contract with Lamar County; making City Council Minutes January 14, 2002 Page 10 other findings and provisions related to the subject; and declaring an effective date, was presented. A motion was made by Councilman Plata, seconded by Councilman McCarthy, for approval of the resolution. The motion carried 6 ayes, 1 nay, Councilman Bell voting no. Resolution No. 2002-003, authorizing and directing the City Manager to execute, on behalf of the City of Paris, a purchase order for one (1) Ford F350 Type 1 Ambulance for a total purchase price of $87,723.95, which represents a base price for the ambulance of $86,300.00, plus a Houston-Galveston Area Council of Governments administrative fee of $1,423.95, and in lieu off the value of the surplus vehicle for trade-in purposes, the City Council hereby authorizes funds to be expended from a donation in the amount of $5,000.00 from the Lamar County Chapter of the American Red Cross, with the remaining unreimbursed trade-in value of the surplus vehicle, in the amount of $10,503.00, to be paid in accordance with the existing contract between Lamar County and the City of Paris, whereby Lamar County pays forty percent (40%) and the City of Paris pays sixty percent (60%) of the unreimbursed expense of operating the ambulance service, for a total of $15,503.00, was presented. A motion was made by Councilman Bell, seconded by Councilman McCarthy, for approval of the resolution. The motion carried 7 ayes, 0 nays. ORDINANCE NO. 2002-004 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS, CREATING A NEW ARTICLE XII TO CHAPTER 2 OF THE CODE OF ORDINANCES OF THE CITY OF PARIS, ENTITLED "PAYMENT OF FEES AND OTHER COSTS", AND OTHER CHARGES TO THE CITY OF PARIS BY CASH, CHECKS, OR CREDIT CARDS, WHERE APPROPRIATE; IMPOSING A 5% CONVENIENCE FEE ON PAYMENT BY CREDIT CARDS; AUTHORIZING THE COLLECTION OF SERVICE CHARGES; AUTHORIZING CONTRACTS FOR COLLECTION AND SEIZURE OF OUTDATED OR UNAUTHORIZED CREDIT CARDS AND City Council Minutes January 14, 2002 Page 11 THE COLLECTION OF CHARGES FOR THE RETURN OF SAID CARDS; PROVIDING FOR DEPOSIT OF FEES SO COLLECTED; AUTHORIZING THE DIRECTOR OF FINANCE TO ENTER INTO ALL AGREEMENTS NECESSARY TO IMPLEMENT THIS ORDINANCE; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER; PROVIDING A SAVINGS CLAUSE; AND DECLARING AN EFFECTIVE DATE, WAS PRESENTED. A motion was made by Councilman Bell, seconded by Councilman Gray for adoption of the ordinance. The motion carried 7 ayes, 0 nays. A motion was made by Mayor Pro Tem Manning, seconded by Councilman Gray to bring from the table a resolution declaring as surplus property a 1968 Mack Fire Engine Model CG611F, Serial 1063, and two old hydraulic rescue tools; approving the sale of said fire engine to Texas A&M Fire Academy for consideration that the academy allow ten (10) Paris recruits to attend basic training at one-half the regular price. The motion carried 7 ayes, 0 nays. Resolution No. 2002-004, declaring as surplus property a 1968 Mack Fire Engine Model CG611F, Serial 1063, and two old hydraulic rescue tools; approving the sale of said fire engine to Texas A&M Fire Academy for consideration that the academy allow ten (10) Paris recruits to attend basic training at one-half the regular price. A motion was made by Councilman Gray for approval of the resolution. The motion was seconded by Councilman McCarthy and carried 7 ayes, 0 nays. Resolution No. 2002-005, accepting the bids of Future Equipment, 3600 Hwy 82 East, Sherman, Texas 75090, for one (1) Model Year 2002 Extend-A-Hoe Loader for use in the Water and Sewer Division of the Public Works Department in the amount of $64,989.19 conditioned upon said vendor meeting all of the terms and specifications included in the bid documents, was presented. A motion was made by Mayor Pro Tem Manning, seconded by Councilman Gray, for approval of the resolution. The motion carried 7 ayes, City Council Minutes January 14, 2002 Page 12 0 nays. Resolution No. 2002-006, approving the plans and specifications for the New Animal Shelter Project, that such construction project be advertised for bids to be received after due notice at the office of the City Manager of the City of Paris, City Hall, 135 lst Street S. E., Paris, Texas, unti13:00 'clock P. M. on the Sth day of February, 2002, at which time said bids will be opened in the City Council Chamber, City Hall, and bids will be tabulated and presented to the City Council for the purpose of letting such bid, was presented. A motion was made by Mayor Pro Tem Manning, seconded by Councilman Gray, for approval of the resolution. The motion carried 7 ayes, 0 nays. Resolution No. 2002-007, changing the name of Record Park to Leon Williams Park in honor of citizen Leon Williams, and the City Council does hereby direct the City Manager to implement any and all necessary measures to formally change the name of Record Park to Leon Williams Park, was presented. A motion was made Councilman McCarthy, seconded by Councilman Gray, for approval of the resolution. The motion carried 7 ayes, 0 nays. A motion was made by Councilman Carter, seconded by Councilman Plata, to bring the resolution appointing members to the Paris-Lamar County Board of Health from the table. The motion carried 7 ayes, 0 nays. Resolution No. 2002-008, reappointing Dr. Robert Moseley, and appointing Vicki Bonham to serve as a members of the Paris-Lamar County Board of Health for terms of two (2) years, beginning January 1, 2002, and ending December 31, 2003, was presented. A motion was made by Council McCarthy, seconded by Councilman Bell, for approval of the resolution. The motion carried 7 ayes, 0 nays. Resolution No. 2002-009, approving the waiver of the City of Paris's eligibility to apply for a Juvenile Accountability Incentive Block Grant and designating Lamar County as the recipient of the allocated amount, that the City Manager City Council Minutes January 14, 2002 Page 13 be, and he is hereby, authorized and directed to execute on behalf of the City of Paris, the Juvenile Accountability Incentive Block Grant Waiver of Application, was presented. A motion was made by Mayor Pro Tem Manning, seconded by Councilman Gray, for approval of the resolution. The motion carried 7 ayes, 0 nays. Resolution No. 2002-010, authorizing the execution of an application for a Texas Department of Public Safety Grant for funds pursuant to SB 1074 - Video Camera and Recording Equipment; authorizing the expenditure of funds; accepting said grant award upon notice thereof; authorizing the execution of any and all documents necessary for acceptance and implementation of said grant upon notice, was presented. A motion was made by Councilman Gray, seconded by Councilman Bell, for approval of the resolution. The motion carried 7 ayes, 0 nays. Resolution No. 2002-01 l, approving the purchase of Flexible Base Material (White Rock) for use in the Street Division of the Public Works Department, and authorizing the advertisement for bids to be received after due notice at the office of the City Manager of the City of Paris, City Hall, 135 lst Street SE, unti13:00 o'clock P.M. on Tuesday, February 5, 2002, at which time said bids will be opened in the City Council Chamber, and bids will be tabulated and presented to the City Council for the purpose of letting such bid was presented. A motion was made by Mayor Pro Tem Manning, seconded by Councilman Gray, for approval of the resolution. The motion carried 7 ayes, 0 nays. ResolutionNo. 2002-012, approving the purchase ofPortland Cement Concrete for use in various divisions of the Public Works Department, and authorizing the advertisement for bids to be received after due notice at the office of the City Manager of the City of Paris, City Hall, 135 lst Street SE, until 3:00 o'clock P.M. on Tuesday, February 5, 2002, at which time said bids will be opened in the City Council Chamber, and bids will be tabulated and presented to the City Council for the purpose of letting such bid, was presented. A motion was made by Mayor Pro Tem Manning, seconded by Councilman Gray, City Council Minutes January 14, 2002 Page 14 for approval of the resolution. The motion carried 7 ayes, 0 nays. Resolution No. 2002-0 l 3, approving the purchase of CRS-2 Emulsion Asphalt for use in the Street Division of the Public Works Department, and authorizing the advertisement for bids to be received after due notice at the office of the City Manager of the City of Paris, City Hall, 135 lst Street SE until 3:00 o'clock P.M. on Tuesday, February 5, 2002, at which time said bids will be opened in the City Council Chamber, and bids will be tabulated and presented to the City Council for the purpose of letting such bid, was presented. A motion was made by Mayor Pro Tem Manning, seconded by Councilman Gray, for approval of the resolution. The motion carried 7 ayes, 0 nays Resolution No. 2002-014, approving the purchase of Flexible Base Material (Red Rock) for use in the Street Division of the Public Works Department, and authorizing the advertisement for bids to be received after due notice at the office of the City Manager of the City of Paris, City Hall, 135 lst Street SE, unti13:00 o'clock P.M. on Tuesday, February 5, 2002, at which time said bids will be opened in the City Council Chamber, and bids will be tabulated and presented to the City Council for the purpose of letting such bid, was presented. A motion was made by Mayor Pro Tem Manning, seconded by Councilman Gray, for approval of the resolution. The motion carried 7 ayes, 0 nays. Resolution No. 2002-015, approving the purchase of Hot Mix Cold Laid Asphalt, Type "B" (Fine Base) Material for use in the Street Division of the Public Works Department, and authorizing the advertisement for bids to be received after due notice at the office of the City Manager of the City of Paris, City Hall, 135 lst Street SE, unti13:00 o'clock P.M. on Tuesday, February 5, 2002, at which time said bids will be opened in the City Council Chamber, and bids will be tabulated and presented to the City Council for the purpose of letting such bid, was presented. A motion was made by Mayor Pro Tem Manning, seconded by Councilman Gray, for approval of the resolution. The motion carried 7 ayes, 0 nays. City Council Minutes January 14, 2002 Page 15 Resolution No. 2002-016, approving the purchase of SS-1 Emulsion Asphalt (Tack Oil) for use in the Street Division of the Public Works Department, and authorizing the advertisement for bids to be received after due notice at the office of the City Manager of the City of Paris, City Hall, 135 lst Street SE, unti13:00 o'clock P.M. on Tuesday, February 5, 2002, at which time said bids will be opened in the City Council Chamber, and bids will be tabulated and presented to the City Council for the purpose of letting such bid, was presented. A motion was made by Mayor Pro Tem Manning, seconded by Councilman Gray, for approval of the resolution. The motion carried 7 ayes, 0 nays. Resolution No. 2002-017, approving the purchase of Hot Mix Cold Laid Asphalt, Type "A" (Course Base), Material for use in the Street Division of the Public Works Department, and authorizing the advertisement for bids to be received after due notice at the office of the City Manager of the City of Paris, City Hall, 135 lst Street SE until 3:00 o'clock P.M. on Tuesday, February 5, 2002, at which time said bids will be opened in the City Council Chamber, and bids will be tabulated and presented to the City Council for the purpose of letting such bid, was presented. A motion was made by Mayor Pro Tem Manning, seconded by Councilman Gray, for approval of the resolution. The motion carried 7 ayes, 0 nays. Resolution No. 2002-018, approving the purchase of Aggregate Cover Stone (Type B, Grade 4, Uncoated) Material for use in the Street Division of the Public Works Department, and authorizing the advertisement for bids to be received after due notice at the office of the City Manager of the City of Paris, City Hall, 135 lst Street SE until 3:00 o'clock P.M. on Tuesday, February 5, 2002, at which time said bids will be opened in the City Council Chamber, and bids will be tabulated and presented to the City Council for the purpose of letting such bid, was presented. A motion was made by Mayor Pro Tem Manning, seconded by Councilman Gray, for approval of the resolution. The motion carried 7 ayes, 0 nays. Resolution No. 2002-019, approving the purchase of Hot Mix Cold Laid City Council Minutes January 14, 2002 Page 16 Asphalt Type "F" (Fine Mixture, Material for use in the Street Division of the Public Works Department, and authorizing the advertisement for bids to be received after due notice at the office of the City Manager of the City of Paris, City Hall, 135 lst Street SE until 3:00 o'clock P.M. on Tuesday, February 5, 2002, at which time said bids will be opened in the City Council Chamber, and bids will be tabulated and presented to the City Council for the purpose of letting such bid, was presented. A motion was made by Mayor Pro Tem Manning, seconded by Councilman Gray, for approval of the resolution. The motion carried 7 ayes, 0 nays. Resolution No. 2002-020, accepting a grant on behalf of the City of Paris Police Department to fund an Offender Tracking Task Officer for participation in the Comprehensive Approaches to Sex Offender Management Program pursuant to a grant from the U. S. Department of Justice to the Lamar County Community Supervision Correction Department, was presented. A motion was made by Councilman Bell, seconded by Councilman McCarthy, for approval of the resolution. The motion carried 7 ayes, 0 nays. Resolution No. 2002-021, affirming that the city of Paris has complied with the requirement of the Public Funds Investment Act; amending the City's investment policy; and making other findings and provision related to the subject; and providing an effective date, was presented. A motion was made by Councilman Bell, seconded by Mayor Pro Tem Manning, for approval of the resolution. The motion carried 7 ayes, 0 nays. Resolution No. 2002-022, referring a request from Lamar County, the adj acent property owner, to the Planning and Zoning Commission for the abandonment of a portion of a forty (40) foot street known as W. Price Street in City Block 41 between N. Main Street (U. S. Hwy 271) and 1 st Street NW beginning at the west boundary line of N. Main Street going west to the east boundary line of 1 st Street NW.; setting public hearings; making other findings and provisions related to the subject; and providing an effective date, was presented. City Council Minutes January 14, 2002 Page 17 City Attorney Schenk advised the City Council that at this time, the city does not have a formal request from Lamar County for abandonment of this street, and suggested this resolution be passed conditioned upon the City of Paris receiving a letter from Lamar County to this effect. A motion was made by Councilman Bell, seconded by Councilman Carter, approving the resolution conditioned upon the City of Paris receiving a formal request from Lamar County for abandonment of a portion of West Price Street. The motion carried 7 ayes, 0 nays. Resolution No. 2002-023, expressing the strongest possible support of the City Council for the efforts of the East Texas Gulf Highway Association to prevail upon the Texas Department of Transportation Commission to complete the expansion of the Green Carpet Memorial Route, including a portion of U. S. Highway 271 from Mt. Pleasant to Paris to a four-lane highway; recognizing the economic necessity and benefit from such highway construction, was presented. A motion was made by Mayor Pro Tem Manning seconded by Councilman Gray, for approval of the resolution. The motion carried 7 ayes, 0 nays. Resolution No. 2002-024, authorizing and directing the Mayor of the City of Paris to execute, on behalf of the City of Paris a lease with the Red River Valley Girl Scout Council of Texas, was presented. A motion was made by Mayor Pro Tem Manning, seconded by Councilman Plata, for approval of the resolution. The motion carried 7 ayes, 0 nays. Resolution No. 2002-025, authorizing and directing the City Manager to execute on behalf of the City of Paris, and the City Clerk to attest to a Letter of Agreement between the City of Paris and the Texas Historical Commission to qualify the city for eligibility to participate in the Main Street Graduate City Program, was presented. A motion was made by Councilman Bell, seconded by Councilman Plata, for approval of the resolution. The motion carried 7 ayes, 0 nays. City Council Minutes January 14, 2002 Page 18 Mayor Pfiester announced that the next item on the agenda was to provide direction to city staff regarding a request for tax abatement by S.I, Management, Inc., and KG Properties, LLP, and advised it had been tabled at a prior City Council meeting, and a motion to bring it from the table was in order. A motion was made by Mayor Pro Tem Manning, seconded by Councilman Plata, to bring the above item from the table. The motion carried 7 ayes, 0 nays. After discussion, a motion was made by Mayor Pro Tem Manning, seconded by Councilman McCarthy, to deny the request for a tax abatement or any other incentives by S. L Management Inc., and KG Properties LLP. The motion carried 7 ayes, 0 nays. Mayor Pfiester called for discussion of and action by motion on a tenant waiting list policy for the new T-hangars at Cox Field Airport. City Manager Malone advised that the Airport Advisory Board, by a vote of five (5) to two (2), approved a recommendation to allow persons on the closed waiting list to have first choice in the new hangar recently built. Two people in the older hangars have made requests to move into the new hangar ahead of the waiting list group. A motion was made by Councilman Bell to support the recommendation of the Airport Advisory Board. The motion was seconded by Councilman Plata, and carried 7 ayes, 0 nays. City Manager Malone announced that the next item on the agenda was to authorize city staff to negotiate with property owners for sites for a new Police/Municipal Courts Building. A motion was made by Councilman McCarthy, seconded by Mayor Pro Tem City Council Minutes January 14, 2002 Page 19 Manning, to allow city staff to negotiate with property owners for sites for a new Police/Municipal Courts Building, and proof of that negotiation be brought back to the City Council for their consideration. The motion carried 7 ayes, 0 nays. Mayor Pfiester announced that the City Council would convene in Executive Session pursuant to Section 551.071 of the Texas Government Code, Consultation with Attorney, to receive advice of legal counsel pertaining to pending litigation regarding the following: A. City of Paris, Texas v. City of Reno, Texas. B. Donald R. Lewis, Jr., et al v. City of Paris Mayor Pfiester declared the executive session open at 7:20 P.M. and the regular session closed. Assistant City Clerk Tommy Haynes replaced City Clerk Mattie Cunningham during the executive session. At 7:26 P.M. Mayor Pfiester declared the executive session closed and the regular session open. There being no further business, the meeting was declared closed by Mayor Pfiester. MICHAEL J. PFIESTER, MAYOR ATTEST: MATTIE CUNNINGHAM, CITY CLERK