08-D White RockMEMORANDUM
To: Michael Malone, City Manager
From: Terry Townsend, Director of Public Works
Subject: Bid Tabulation and Recommendation
Date: February 6, 2002
The following bids were received at a bid opening on Tuesday, February 5, 2002 at
3 p.m., for Flexible Base Material (White Rock).
1.) Jackie Wheeler Construction
Rt. 6 Box 6620
Paris, Texas 75462
$8.00 per ton
2.) Martin Marietta Materials/Meridian Aggregates
P.O. Box 219
Powderly, Texas 75473
$8.15 per ton
I am recommending the low bid of $8.00 per ton from Jackie Wheeler Construction be
accepted for Flexible Base Material (White Rock).
These funds are budgeted in 2001-2002.
TT/as
INVITATION FOR BIDS
FOR THE FURNISHING AND DELIVERY OF
FLEXIBLE BASE MATERIAL
(WHITE ROCK)
FOR USE IN THE STREET DIVISION
OF THE
PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
JANUARY, 2002
Publish Dates: January 20, 2002
January 27, 2002
NOTICE TO BIDDERS
The City ofParis will receive sealedbids at the Office of the CityManager, City ofParis,135151 S.E.,
P.O. Box 9037, Paris, Texas 75461-9037, for the fumishing and delivery of Flexible Base Material
(White Rock), for use in the Street Division of the Public Works Department of the City of Paris.
Bids will be received unti13:00 p.m., Tuesday, February 5, 2002, at which time all bids received
will be publicly opened, read aloud, tabulated, and fonvarded to the City Manager. All bids will then
be refened to the City Council for considerarion. Ail bids must be submitted on City of Paris bid
form(s).
Information, specifications, and bid forms may be obtained at the Office of the City Manager, City
Hall, 135 SE 1" Street, Paris, Texas, telephone (903) 784-9202.
The City of Paris reserves the right to reject any or all bids, to waive any informality in bidding, and
to awazd the bid as may be advantageous to the City.
Those submitting bids aze notified of City exemption from otherwise applicable sales and excise taaces.
Delivery time may be a consideration in the awazding of this bid.
Mattie Cunningham
City Clerk
BID FORM
To: Mayor and City Council, City of Paris
135 1" SE
P. 0. Box 9037
Paris, Texas 75461
of Bidder)
From:
Re: Fumishing and delivering, Flexible Base Material (White Rock)
Pursuant to and in compliance with your bid specifications for furnishing and delivery of Flexible
Base Material (White Rock), we bid the following:
Flexible Base Material (White Rock) will be furnished and delivered for the price of:
per ton
By:
Title:
Dated the day of , 2002.
INSTRUCTIONS TO BIDDER
Place completed bid form in a sealed envelope addressed as shown on bid form. Clearly mazk on the
outside of the envelope "Sealed Bid: Flexible Base Material (White Rock)" and retum to the
Office of the City Manager, City of Paris, 135 1°` SE, P. 0. Box 9037, Paris, Texas 75461 no later
than 3:00 P.M. on Tuesday, February 5, 2002 at which time all bids will, be publicly opened at the
City of Paris City Hall Building, 135 1" SE, Paris, Texas, read aloud, tabulated and referred to the
City Council for consideration. Bidsreceivedafterthedeadlinewillbereturnedtovendorunopened.
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS FOR FURNISffiNG
FLEXIBLE BASE MATERIAL (WHITE ROCK)
Requirements•
It is estimated that 3,000 tons of Flexible Base Material (White Rock) will be required in the
operation of the Street Division of Public Works during the period of February 1, 2002 through
February 1, 2003.
Exact quantities cannot be determined, but estimates aze given as shown above. Quantities may be
increased or decreased to meet the requirement of the operations of the Street Division of Public
Works during the period shown above. A muumum is not guazanteed.
Saeci£cations:
Flexible Base Material (White Rock) must conform to Item 247, 1993 edition of "The State
Department ofHighways and Public Transportation Specifications" or later edition. Materials must
be from an approved SDHPT material source. Bidder must provide documentation that material has
been tested and meets SDHPT specifications.
Material will be sampled randomly during delivery and testing by the City of Paris. Failure of
material to meet specifications will be reason for termination of contract and/or removal from bid
list.
Materials must be from Custer, Oklahoma Pit, designated as crushed White Rock base complying
with the specifications which are attached.
Deliverv•
Material shall be delivered by truck to the Department of Public Works Service Center, 50 W.
Hickory Street, Paris, Texas 75460.
Due to limited storage space, the City of Paris will place individual orders of approximately 500 to
1,000 tons of material during the life of the contract. The supplier will begin delivery within 72 hours
of placing order, and will complete the order within 14 calendaz days. City forces will stockpile
material as it is delivered.
Bid price, per ton, will be F.O.B., Department of Public Works Service Center, Paris, Texas 75460.
Basis of award•
It is the intention of the City of Paris to awazd this contract on the basis of the lowest delivered price
that meets the specifications, and the special work requirements sripulated by the Street Department;
however, the City of Paris reserves the right to reject any and all bids, to waive any informality in
bidding, and to awud the bid as may be advantageous to the City of Paris.
Price/oavment:
Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the
City is exempt from state and local sales taxes. The City of Paris tax exemption number is
1-756000635. A tax exempt certificate will be fumished upon request.
Payment will be made within thirty (30) days after receipt and acceptance of the materials.
Qualification of bidder:
Bids will be considered only from manufacturers or their authorized distributors. The authorized
distributors must maintain a substantial stock of material bid upon and must actively engage in the
sale of flexible base material. Such stock and facilities may be examined by a representarive of the
City of Paris at any time either before award is made or during the life of the purchase order.
DRAFT
J:\Attorney\Lisa\Resolutions\CiJRRENT\White Rock - Award Bid.wpd
February 7, 2002
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, AWARDING THE BID FOR THE PURCHASE OF
FLEXIBLE BASE MATERIAL (WHITE ROCK) FOR USE IN THE STREET
DIVISION OF THE PUBLIC WORKS DEPARTMENT; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 14th day of January,
2002, in Resolution No. 2002-011, authorize the advertisement for bids for the purchase of Flexible
Base Material (White Rock) for use in the Street Division of the Public Works Department; and,
WHEREAS, the best bid for such material was made by Jackie Wheeler Construction, and
it should be awarded the bid for the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the bid of Jackie Wheeler Construction for the furnishing and delivery of
Flexible Base Material (White Rock) for use in the Street Division of the Public Works
Department, in the amount of $8.00 per ton, is hereby accepted and let conditioned upon said vendor
meeting all of the terms and specifications included in the bid documents, attached hereto as Exhibit
A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this l lth day of February, 2002.
Michael J. Pfiester, Mayor
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
MEMORANDUM
To: Michael Malone, City Manager
From: Terry Townsend, Director of Public Workg- /
Subject: Bid Tabulation and Recommendation
Date: February 6, 2002
The following bids were received at a bid opening on Tuesday, February 5, 2002 at
3 p.m., for Flexible Base Material (White Rock).
1.) Jackie Wheeler Construction
Rt. 6 Box 6620
Paris, Texas 75462
8.00 per ton
2.) Martin Marietta Materials/Meridian Aggregates
P.O. Box 219
Powderly, Texas 75473
8.15 per ton
I am recommending the low bid of $8.00 per ton from Jackie Wheeler Construction be
accepted for Flexible Base Material (White Rock).
These funds aze budgeted in 2001-2002.
TT/as
RECEIVED
FEB 0 5 2002
BID FORM AGS R
Clps~~p,
To: Mayor and City Council, City of Paris
135 1" SE
P. 0. Box 9037
Paris, Texas 75461
From: Martin i ^ Ma rialaLMPrirlian Ao~ (NameofBidder)
~
P.O. Box 219 (Address)
Powderly, TX 75473 (AddreSS)
Re: Fumishing and delivering, Flexible Base Material (White Rock)
Pursuant to and in compliance with your bid specifications for fumishing and delivery of Flexible
Base Material (White Rock), we bid the following:
Flexible Base Material (White Rock) will be furnished and delivered for the price of:
8.15 per ton
By:
Dated the day of ✓a ~o c , 2002.
Title: ~
&0-
INSTRUCTIONS TO BIDDER
Place completed bid form in a sealed envelope addressed as shown on bid form. Cleuly mazk on the
outside of the envelope "Sealed Bid: Flexible Base Material (White Rock)" and return to the
Office of the City Manager, City of Paris, 135 1" SE, P. 0. Box 9037, Paris, Texas 75461 no later
than 3:00 P.M. on Tuesday, February 5, 2002 at which time all bids. will be publicly opened at the
City of Paris City Hall Building, 135 1" SE, Paris, Texas, read aloud, Eabulated and refeaed to the
City Council for consideration. Bids received after the deadline will be retumed to vendor unopened.
ID FORM
To: Mayor and City Council, City of Paris
135 1" SE
P. 0. Box 9037
paris, Texas 75461
Jackie Wheeler Construction
From:
RECEIVED
F EB 0 5 2002
CIp I~ATNEA~S R
of Bidder)
Paris
TAX.'iR 75462
Fumishing and delivering, Flexible Base Material (White Rock)
Re:
pursuant to and in compliance with your bid specifications for fumishing and delivery of Flexible
Base Material (White Rock), we bid the following:
Flexible Base Material (White Rock) will be furnished and delivered for the price of:
8.00 perton
• ' Title: ~e /1 a o P
By:
Dated the _f ih _ day of Feb~ rv • 2002.
NSTRUCTIONS TO BIDDER
elope Pla eenvlelope' Sealed Bid: F'lez ble Base Mater al~ (White R k)" land retur~'t° ~e
outsidof he of Paris,135 1" SE, P. 0. Box 9037, Paris, Texas 75461 no later
Office of the City Manager, City than 3:00 P.M. on Tuesday, February 5, 2002 at which time all bids will, be publicly opened at e
City af ~cil forcons derati n~B dsreceivedafterthedeadlinewillberetumadto~vendorunope ~
City Co