Loading...
08-L Hot Mix, Type FMEMORANDUM To: Michael Malone, City Manager From: Terry Townsend, Director of Public Works Subject: Bid Tabulation and Recommendation Date: February 6, 2002 The following bid was received at a bid opening on Tuesday, February 5, 2002 at 3 p.m., for Hot Mix Cold Laid Asphalt, Type "F" (Fine Mixture) Material. 1.) Buster Paving P.O. Box 278 Brashear, Texas 75420 $34.25 per ton I am recommending the bid of $34.25 per ton from Buster Paving be accepted for Hot Mix Cold Laid Asphalt, Type "F" (Fine Mixture) Material. These funds are budgeted in 2001-2002. TT/as INVITATION FOR BIDS FOR THE FURNISHING AND DELIVERY OF HOT MIX COLD LAID ASPHALT TYPE "F" (FINE MIXTURE) MATERIAL FOR USE IN THE STREET DIVISION OF THE PUBLIC WORKS DEPARTMENT CITY OF PARIS PARIS, TEXAS JANUARY, 2002 Publish Dates: January 20, 2002 January 27, 2002 NOTICE TO BIDDERS The City ofParis will receive sealedbids at the Office ofthe CityManager, CityofParis,1351"S.E., P.O. Box 9037, Paris, Texas 75461-9037, for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "F" (Fine Mixture) Material, for use in the Street Division of the Public Works Department of the City of Paris. Bids will be received unti13:00 p.m., Tuesday, February 5, 2002, at which time all bids received will be publicly opened, read aloud, tabulated, and forwazded to the City Manager. All bids will then be referred to the City Council for consideration. All bids must be submitted on City of Paris bid form(s). Information, specifications, and bid forms may be obtained at the Office of the City Manager, City Aall, 135 SE 1" Street, Paris, Texas, telephone (903) 784-9202. The City of Paris reserves the right to reject any or all bids, to waive any informality in bidding, and to award the bid as may be advantageous to the City. Those submitting bids aze notified ofCityexemption from otherwise applicable sales and excise taxes. Delivery time may be a consideration in the awazding of this bid. Mattie Cunningham City Clerk BID FORM To: Mayor and City Council, City of Paris 135 ls` SE P. 0. Box 9037 Paris, Texas 75461 From: (Name of Bidder) (Address) Re: Fumishing and delivering, Hot Mix Cold Laid Asphalt, Type "F" (Fine Mixture) Material Pursuant to and in compliance with your bid specifications for furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "F" (Fine Mixture) Material, we bid the following: Hot Mix Cold Laid Asphalt, Type "F" (Fine Mixture) Material will be furnished and delivered for the price of: $ per ton By: Title: Dated the of ,2002. INSTRUCTIONS TO BIDDER Place completed bid form in a sealed envelope addressed as shown on bid form. Clearly mazk on the outside of the envelope "Sealed Bid Hot Mix Cold Laid Asnhalt, Type "F" (Fine Mixture) Material" and retum to the Office of the City Manager, City of Paris, 135 1" SE, P. 0. Box 9037, Paris, Texas 75461 no later than 3:00 P.M. on Tuesday, February 5, 2002 at which time all bids will be publicly opened at the City of Paris City Hall Building, 135 1" SE, Paris, Texas, read aloud, tabulated and referred to the City Council for consideration. CITY OF PARIS DEPARTMENT OF PUBLIC WORKS BID SPECIFICATIONS FOR FUIiNISHING HOT MIX COLD LAID ASPHALT, TYPE "F" (FINE MIXTURE) MATERIAL Requirements• It is estimated that 9,000 tons of Hot Mix Cold Laid Asphalt, Type "F" (Fine Mixture) Material will be required in the operation of the Street Division of Public Works during the period of February 1, 2002 through February 1, 2003. Exact quantities cannot be determined, but estimates aze given as shown above. Quantities may be increased or decreased to meet the requirement of the operations of the Street Division of Public Works during the period shown above. A minimum is not guaranteed. Specifications: Hot Mix Cold Laid Asphalt, Type "F' (Fine Mixture) Material must conform to Item 334,1993 edition of "The State Department of Highways and Public Transportation Specifications" or a later edition. All materials must come from a source on the approved list of asphalt material suppliers by SDHPT as ofbid opening date. Throughout the term of the purchase order, product samples maybe randomly taken by City employees and tested at an independent laboratory selected by the City. Failure of product to meet SDHPT specifications will be reason for ternunation of purchase order and/or removal from the City of Paris Bid List. Deliverv• Delivery to be made to the Public Works Service Center, 50 W. Hickory, Paris, Texas 75460. Due to limited storage space, the City of Paris will place individual orders of approximately 800 to 1,000 tons ofmaterial during the life ofthe contract. The supplier will begin delivery within 72 hours of placing the order, and will complete the order within 14 calendaz days. City forces will stockpile material as it is delivered. Bid price per ton will be F.O.B., Department of Public Works Service Center, 50 W. Hickory, Paris, Texas 75460. Basis of Award• It is the intention of the City of Paris to awazd this purchase order on the basis ofthe lowest delivered price that meets the specifications and special work requirements; however, the City of Paris reserves the right to reject any and all bids, to waive any informality in bidding, and to awazd the bid as may be advantageous to the City of Paris. Price/pavment: Price is to be deliveredprice, exclusive ofany applicable taxes. Bidder is herebynotified that the City is exempt from state and local sales taxes. The City ofParis tax exemption number is 1-756000635. A tax exempt certificate will be fiunished upon request. Payment will be made within thirty (30) days after receipt and acceptance of the materials. Bid price shall be F.O.B., City of Paris, 50 W. Hickory, Paris, Texas. Oualification of bidder: Bids will be considered only from manufachuers or their authorized distributors. The authorized distributors must maintain a substantial stock of material bid upon and must actively engage in the sale of such material. Such stock and facilities may be examined by a representative of the City of Paris at any time either before award is made or during the life of the purchase order. DRAFT J:\Attorney\Lisa\Resolutions\CiJRRENT\Hot Mix, Type F- Award Bid.wpd February 7, 2002 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS, AWARDING THE BID FOR THE PURCHASE OF HOT MIX COLD LAID ASPHALT, TYPE "F" (FINE MIXTURE), MATERIAL FOR USE IN THE STREET DIVISION OF THE PUBLIC WORKS DEPARTMENT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Paris did heretofore, on the 14th day of January, 2002, in Resolution No. 2002-019, authorize the advertisement for bids for the purchase of Hot Mix Cold Laid Asphalt, Type "F" (Fine Mixture), Material for use in the Street Division of the Public Works Department; and, WHEREAS, the best bid for such material was made by Buster Paving, a Division of APAC- Texas, Inc., and it should be awarded the bid for the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS, TEXAS: Section 1. That the findings set out in the preamble to this resolution are hereby in all things approved. Section 2. That the bid of Buster Paving, a Division of APAGTexas, Inc., for the furnishing and delivery of Hot Mix Cold Laid Asphalt, Type "F" (Fine Mixture), Material for use in the Street Division of the Public Works Department, in the amount of $34.25 per ton, is hereby accepted and let conditioned upon said vendor meeting all of the terms and specifications included in the bid documents, attached hereto as Exhibit A. Section 3. That this resolution shall be effective from and after its date of passage. PASSED AND APPROVED this l lth day of February, 2002. Michael J. Pfiester, Mayor ATTEST: Mattie Cunningham, City Clerk APPROVED AS TO FORM: Larry W. Schenk, City Attorney MEMORANDUM To: Michael Malone, City Manager From: Terry Townsend, Director of Public Works . Subject: Bid Tabulation aud Recommendation Date: February 6, 2002 The following bid was received at a bid opening on Tuesday, February 5, 2002 at 3 p.m., for Hot Mix Cold Laid Asphalt, Type "F" (Fine Mixture) Material. 1.) Buster Paving P.O. Box 278 Brasheaz, Texas 75420 34.25 per ton I am recommending the bid of $34.25 per ton from Buster Paving be accepted for Hot Mix Cold Laid Asphalt, Type "F" (Fine Mixture) Material. These funds are budgeted in 2001-2002. TT/as BID FORM ~ECENE 0 5 2Q02 To: Mayor and City Council, City of Paris F E8 135 1" SE M ~AGER P. 0. Box 9037 CI Y~ XAS Paris, Texas 75461 From: (Name of Bidder) ua 0ivicinn nI MAC•TeXeSfl~ , (Address) c.012M oz 278 _ (Address) Re: Fumishing and delivering, Hot Mix Cold Laid Asphalt, Type "F" (Fine Mixture) Material Pursuant to and in compliance with your bid specifications for fumishing and delivery of Hot Mix Cold Laid Asphalt, Type "F" (Fine Mixture) MaterIal, we bid the following: Aot Mix Cold Laid Asphalt, Type "F" (Fine Mixture) Material will be furnished and delivered for the price of: $ 34. 2'7 per ton ►=oB OODUG 1,~ a.ic S SS-+c v rcC Grv7~ k_ gy; ~7.4/ ~a~ Title: -I, E51.DFti1 Dated the 140r of Fej~PrZ/A2~/ 2002. INSTRUCTIONS TO BIDDER Place completed bid form in a sealed envelope addressed as shown on bid form. Cleazly mazk on the outside of the envelope "Sealed Bid• Hot Mix Cold Laid Asphalt. Tue "F" (Fine Mixturel aterial" and return to the Office of the City Manager, City of Paris, 135 1" SE, P. 0. Box 9037, Paris, Texas 75461 no later than 3:00 P.M. on Tuesday, February 5, 2002 at which time all bids will be publicly opened at the City of Paris City Hall Building, 135 1°` SE, Paris, Texas, read aloud, tabulated and referted to the City Council for consideration.