08-I-(2) SS-1 Emulsion AsphaltINVITATION FOR BIDS
FOR THE FURNISHING AND DELIVERY OF
SS-1 EMULSION ASPHALT
(TACK OIL)
FOR USE IN THE STREET DIVISION
OF THE
PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
JANUARY, 2002
Publish Dates: January 20, 2002
January 27, 2002
NOTICE TO BIDDERS
The City ofParis will receive sealedbids at the Office ofthe City Manager, City ofParis,1351" S.E:,
P.O. Box 9037, Paris, Texas 75461-9037, for the fiunishing and delivery ofSS-1 Emulsion Asphalt
(Tack Oil), for use in the Street Division of the Public Works Department of the City of Paris.
Bids will be received unti13:00 p.m.,Tuesday, February 5, 2002, at which time all bids received
will be publicly opened, read aloud, tabulated, and forwarded to the City Manager. All bids will then
be referred to the City Council for consideration. All bids must be submitted on City of Paris bid
form(s).
Information, specifications, and bid forms may be obtained at the Office of the City Manager, City
Hall, 135 SE 1" Street, Paris, Texas, telephone (903) 784-9202.
The City of Paris reserves the right to reject any or all bids, to waive any informality in bidding, and
to award the bid as may be advantageous to the City.
Those submittingbids aze notified ofCity exemption from othenvise applicable sales and excise taxes
Delivery time may be a consideration in the awuding of this bid.
Mattie Cunningham
City Clerk
BID FORM
To: Mayor and City Council, City of Paris
135 1" SE
P. 0. Box 9037
Paris, Texas 75461
From:
of Bidder)
(Address)
Re: Fumishing and delivering SS-1 Emulsion Asphalt (Tack Oil)
Pursuant to and in compliance with your bid specifications for furnishing and delivery of SS-1
Emulsion Asphalt (Tack Oil), we bid the following:
SS-1 Emulsion Asphalt (Tack Oil) will be furnished and delivered for the price of:
per gallon
By:
Dated the
Title:
day of , 2002.
INSTRUCTIONS TO BIDDER
Place completed bid form in a sealed envelope addressed as shown on bid form. Cleazly mazk on the
outside of the envelope "Sealed Bid: SS-1 Emulsion Asphalt (Tack Oil)" and retum to the Office
of the City Manager, City of Paris,135 1°` SE, P. 0. Box 9037, Paris, Texas 75461 no later than 3:00
P.M. on Tuesday, February 5, 2002 at which time all bids will be publicly opened at the City of Paris
City Hall Building, 135 1" SE, Paris, Texas, read aloud, tabulated and referred to the City Council
for consideration.
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS FOR FURNISHING
SS-1 EMULSION ASPHALT (TACK OIL)
Requirements:
It is estimated that 10,000 gallons of SS-1 Emulsion Asphalt (Tack Oil) will be required in the
operation of the Street Division of Public Works during the period of February 1, 2002 through
February 1, 2003.
Exact quantities cannot be deternuned but estimates aze given as shown above. Quantities may be
increased or decreased to meet the requirement of the operations of the Street Division of Public
Works during the period shown above. A minimum is not guaranteed.
Specifications:
SS-1 Emulsion Asphalt (Tack Oil) must conform to Item 300, 1993 edition of "The State
Department of Highways and Public Transportation Specifications". Minimum temperature at
delivery shall be 150 degrees F.
All materials must come from a source on the approved list of asphalt refineries by SDHPT as of bid
opening date. Throughout the term of the purchase order a product sample may be tandomly taken
by City employees and tested at an independent laboratory selected by the City. Failure of product
to meet SDHPT specifications willbe reason forternvnation ofcontract and/orremoval fromthe City
of Paris Bid List.
Deliverr
Delivery to be made to the Public Works Service Center, 50 W. Hickory, Paris, Texas 75460.
Deliveries aze to be made in tank Wck loads not to exceed 6,500 gallons.
Routine deliveries must be made within the hours of 8:00 AM. To 4:00 P.M., Monday through
Friday. Special deliveries as stipulated bythe Street Division ofPublic Works must be made at times
designated in order to meet work requirements.
Delivery shall be made within 24 hours after order is placed by telephone. Delivery shall be made at
specified times of day, with the time to be stated when order is placed, usually this will be 8:00 A.M.
Cancellation clause:
Delivery to be made by vendors within 24 hours after order is placed by the City, cancellation of the
order by 6:00 A.M. of the date of delivery is no charge to the City of Paris.
Basis of Award:
It is the intention of the City of Paris to awazd this purchase order on the basis of the lowest delivered
price that meets the specifications and special workrequirements; however, the City ofParis reserves
the right to rej ect any and a11 bids, to waive any informality in bidding, and to awazd the bid as may
be advantageous to the City of Paris.
Price/payment:
Price is to be delivered price, exclusive of any applicable taxes. Bidder is herebynotified that the City
is exempt from state and local sales taxes. The City of Paris tax exemption number is 1-756000635.
A tax exempt certificate will be furnished upon request.
Payment will be made within thirty (30) days after receipt and acceptance of the materials.
Oualification of bidder:
Bids will be considered only from manufaeturers or their authorized distributors. The authorized
distributors must maintain a substantial stock of material bid upon and must actively engage in the
sale of such material. Such stock and facilities may be examined by a representative of the City of
Paris at any time either before awazd is made or during the life of the purchase order.
DRAFT
J:\Attorney\Lisa\Resolutions\CiJRRENT\SS-1 Emulsion Asphalt - Award Bid.wpd
February 7, 2002
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, AWARDING THE BID FOR THE PURCHASE OF SS-1
EMULSION ASPHALT (TACK OIL) FOR USE IN THE STREET DIVISION
OF THE PUBLIC WORKS DEPARTMENT; MAKING OTHER FINDINGS
AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 14th day of January,
2002, in Resolution No. 2002-016, authorize the advertisement for bids for the purchase of SS-1
Emulsion Asphalt (Tack Oil) for use in the Street Division of the Public Works Department; and,
WHEREAS, the best bid for such material was made by Ergon Asphalt & Emulsion, and it
should be awarded the bid for the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the bid of Ergon Asphalt and Emulsion for the furnishing and delivery of SS-
1 Emulsion Asphalt (Tack Oil) for use in the Street Division of the Public Works Department,
in the amount of $0.7422 per gallon, is hereby accepted and let conditioned upon said vendor meeting
all of the terms and specifications included in the bid documents, attached hereto as Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this l lth day of February, 2002.
Michael J. Pfiester, Mayor
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
DRAFT
J:\Attorney\Lisa\Resolutions\CiJRRENT\SS-1 Emulsion Asphalt - Award Bid.wpd
February 7, 2002
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, AWARDING THE BID FOR THE PURCHASE OF SS-1
EMULSION ASPHALT (TACK OIL) FOR USE IN THE STREET DIVISION
OF THE PUBLIC WORKS DEPARTMENT; MAKING OTHER FINDINGS
AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 14th day of January,
2002, in Resolution No. 2002-016, authorize the advertisement for bids for the purchase of SS-1
Emulsion Asphalt (Tack Oil) for use in the Street Division of the Public Works Department; and,
WHEREAS, the best bid for such material was made by Southern Asphalt & Petroleum Inc.,
and it should be awarded the bid for the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the bid of Southern Asphalt & Petroleum Inc. for the furnishing and delivery
of SS-1 Emulsion Asphalt (Tack Oil) for use in the Street Division of the Public Works
Department, in the amount of $0.7422 per gallon, is hereby accepted and let conditioned upon said
vendor meeting all of the terms and specifications included in the bid documents, attached hereto as
Exhibit A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this l lth day of February, 2002.
Michael J. Pfiester, Mayor
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney