08-G Red RockMEMORANDUM
To: Michael Malone, City Manager
From: Terry Townsend, Director of Public Works
Subject: Bid Tabulation and Recommendation
Date: February 6, 2002
The following bids were received at a bid opening on Tuesday, February 5, 2002 at
3 p.m., for Flexible Base Material (Red Rock).
1.) Jackie Wheeler Construction
Rt. 6 Box 6620
Paris, Texas 75462
$8.25 per ton
2.) Martin Marietta Materials/Meridian Aggregates
P.O. Box 219
Powderly, Texas 75473
$8.85 per ton
I am recommending the low bid of $8.25 per ton from Jackie Wheeler Construction be
accepted for Flexible Base Material (Red Rock).
These funds are budgeted in 2001-2002.
TT/as
INVITATION FOR BIDS
FOR THE FURNISHING AND DELIVERY OF
FLEXIBLE BASE MATERIAL
(RED ROCK)
FOR USE IN THE STREET DIVISION
OF THE
PUBLIC WORKS DEPARTMENT
CITY OF PARIS
PARIS, TEXAS
JANUARY, 2002
Publish Dates: January 20, 2002
January 27, 2002
NOTICE TO BIDDERS
The City ofParis will receive sealedbids at the Office ofthe CityManager, City ofParis,1351"S.E.,
P.O. Box 9037, Paris, Texas 75461-9037, for the furnishing and delivery of Flexible Base Material
(Red Rock), for use in the Street Division of the Public Works Department of the City of Paris.
Bids will be received unti13:00 p.m., Tuesday, February 5, 2002, at which time all bids received
will be publicly opened, read aloud, tabulated, and forwarded to the City Manager. All bids will then
be referred to the City Council for consideration. All bids must be submitted on City of Paris bid
form(s).
Information, specifications, and bid forms may be obtained at the Office of the City Manager, Ciry
Hall, 135 SE 1" Street, Paris, Texas, telephone (903) 784-9202.
The City of Paris reserves the right to rej ect any or all bids, to waive any informality in bidding, and
to awazd the bid as may be advantageous to the City.
Those submittingbids aze notified ofCity exemption from otherwise applicable sales and excise taxes
Delivery tune may be a consideration in the awazding of this bid.
Mattie Cunningham
City Clerk
BID FORM
To: Mayor and City Council, City of Paris
135 1°` SE
From:
P. 0. Box 9037
Paris, Texas 75461
Re: Fumishing and delivering, Flexible Base Material (Red Rock)
of Bidder)
Pursuant to and in compliance with your bid specifications for fumishing and delivery of Flexible
Base Material (Red Rock), we bid the following:
Flexible Base Material (Red Rock) will be furnished and delivered for the price of:
per ton
By:
Title:
Dated the day of , 2002.
INSTRUCTIONS TO BIDDER
Place completed bid form in a sealed envelope addressed as shown on bid form. Cleazly mazk on the
outside ofthe envelope "Sealed Bid: Flexible Base Material (Red Rock)" and retum to the Office
of the City Manager, City of Paris,1351s` SE, P. 0. Box 9037, Paris, Texas 75461 no later than 3:00
P.M. on Tuesday, February 5, 2002 at which time all bids will be publicly opened at the City of Paris
City Hall Building, 135 1°` SE, Paris, Texas, read aloud, tabulated and referred to the City Council
for consideration. Bids received after the deadline will be retumed to vendor unopened.
CITY OF PARIS
DEPARTMENT OF PUBLIC WORKS
BID SPECIFICATIONS FOR FURNISHING
FLEXIBLE BASE MATERIAL (RED ROCK)
Requirements:
It is estimated that 4,000 tons of Flexible Base Material (Red Rock) will be required in the operation
of the Street Division of Public Works during the period of February 1, 2002 through February 1,
2003.
Exact quantities cannot be determined, but estimates aze given as shown above. Quantities may be
increased or decreased to meet the requirement of the operations of the Street Division of Public
Works during the period shown above. A minimwn is not guazanteed.
Suecif►cations:
Flexible Base Material (Red Rock) must conform to Item 247, 1993 edition of "The State
Department ofHighways and Public Transportation Specifications" or later edition. Materials must
be &om an approved SDHPT material source. Bidder must provide documentation that material has
been tested and meets SDHPT specifications.
Material will be sampled randomly during delivery and testing by the City of Paris. Failure of
material to meet SDHPT specifications will be reason for temvnation of contract and/or removal from
bid list.
Materials must be from Sawyer, Oklahoma Quany, designated as crushed red rock base complying
with the specifications.
Deliverv•
Material shall be delivered by truck to the Department of Public Works Service Center, 50
W. Hickory SVeet, Paris, Texas 75460.
Due to limited storage space, the City of Paris will place individual orders of approximately 1,000 to
2,000 tons of material during the life of the contract. The supplier will begin deliverywithin 72 hours
of placing order, and will complete the order of 1,000 to 2,000 tons within 14 calendaz days. Ciry
forces will stockpile material as it is delivered.
Bid price, per ton, will be F.O.B., Department of Public Works Service Center, Paris, Texas 75460.
Basis of award•
It is the intention of the City of Paris to awazd this contract on the basis of the lowest delivered price
that meets the specifications, and the special work requirements stipulated by the Street Division;
however, the City of Paris reserves the right to reject any and all bids, to waive any informality in
bidding, and to award the bid as may be advantageous to the City of Paris. "
Price/oavmeut:
Price is to be delivered price, exclusive of any applicable taxes. Bidder is hereby notified that the
City is exempt from state and local sales taxes. The City of Paris tax exemption number is
1-756000635. A tax exempt certificate will be fiunished upon request.
Payment will be made within thirty (30) days after receipt and acceptance of the materials.
QualiTication of bidder:
Bids will be considered only from manufacturers or their authorized distributors. The authorized
distributors must maintain a substantial stock of material bid upon and must actively engage in the
sale of such material. Such stock and facilities may be examined by a representative of the City of
Paris at any time either before awazd is made or during the life of the purchase order.
DRAFT
J:\Attorney\Lisa\Resolutions\CiJRRENT\Red Rock - Award Bid.wpd
February 7, 2002
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, AWARDING THE BID FOR THE PURCHASE OF
FLEXIBLE BASE MATERIAL (RED ROCK) FOR USE IN THE STREET
DIVISION OF THE PUBLIC WORKS DEPARTMENT; MAKING OTHER
FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, on the 14th day of January,
2002, in Resolution No. 2002-014, authorize the advertisement for bids for the purchase of Flexible
Base Material (Red Rock) for use in the Street Division of the Public Works Department; and,
WHEREAS, the best bid for such material was made by Jackie Wheeler Construction, and
it should be awarded the bid for the same; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the bid of Jackie Wheeler Construction for the furnishing and delivery of
Flexible Base Material (Red Rock) for use in the Street Division of the Public Works
Department, in the amount of $8.25 per ton, is hereby accepted and let conditioned upon said vendor
meeting all of the terms and specifications included in the bid documents, attached hereto as Exhibit
A.
Section 3. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this l lth day of February, 2002.
Michael J. Pfiester, Mayor
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
MEMORANDUM
To: Michael Malone, City Manager
From: Terry Townsend, Director of Public Worksif
Subject: Bid Tabulation and Recommendation
Date: February 6, 2002
The following bids were received at a bid opening on Tuesday, February 5, 2002 at
3 p.m., for Fleacible Base Material (Red Rock).
1.) Jackie Wheeler Construction
Rt. 6 Box 6620
Paris, Texas 75462
8.25 per ton
2.) Martin Marietta Materials/Meridian Aggregates
P.O. Box 219
Powderly, Texas 75473
8.85 per ton
I am recommending the low bid of $8.25 per ton from Jackie Wheeler Construction be
accepted for Flexible Base Material (Red Rock).
These funds aze budgeted in 2001-2002.
TT/as
RECEIVED
BID FORM
FEB 05 2002
Cl
R
T
PS
EXAS
To: Mayor and City Council, City of Paris
135 1" SE
P. 0. Box 9037
Paris, Texas 75461
From: ma,-t•„ - ----iais/*+ ridian agg
garPa (Name of Bidder)
P o Box 291
(Address)
Powderly TX 75473
(Address)
Re: Fumishing and delivering, Flexible Base Material (Red Rock)
Pursuant to and in compliance with your bid specifications for furnishing and delivery of Flexible
Base Material (Red Rock), we bid the following:
Flexible Base Material (Red Rock) will be furnished and delivered for the price of:
8.85 perton
9
BY. Title: ~ - 4 Dated the (o day of u4ch fq , 2002.
INSTRUCTIONS TO SIDDER
Place completed bid form in a sealed envelope addressed as shown on bid form. Cleazly muk on the
outside of the envelope "Sealed Bid: Flexible Base Material (Red Rock)" and return to the Office
of the City Manager, City of Paris,1351" SE, P. 0. Box 9037, Paris, Texas 75461 no later than 3:00
P.M. on Tuesday, February 5, 2002 at which time all bids will be publicly opened at the City of Paris
City Hall Building, 135 1" SE, Paris, Texas, read aloud, tabulated and referred to the City Council
for consideration. Bids received after the deadline will be retumed to vendor unopened.
131D FoRM RECEIVED
FEB 05 2002
CTTY MANAGER
PARIS, TEXAS
To: Mayor and City Council, City of Paris
135 1" SE
P. 0. Box 9037
Paris, Texas 75461
From: Jackie Wheeler Construction (Name of Bidder)
Route 6 Box 6620 (Address)
Paris, Texas 75462
Re: Fumishing and delivering, Fiexible Base Material (Red Rock)
Pursnant to and in compliance with your bid specifications for fumishing and delivery of Flexible
Base Material (Red Rock), we bid the following:
Flexible Base Material (Red Rock) wiil be furnis6ed and delivered for the price of:
8.25 perton
gy: Title: r-
Datedthe fifth dayof February ,2002.
INSTRUCTIONS TO BIDDER
Place completed bid form in a sealed envelope addressed as shown ori bid form. Cleazly mazk on the
outside ofthe envelope "Sealed Bid: Flexible Base Material (Red Rock) " and return to the Office
of the City Manager, City of Paris,135 I"SE, P. 0. Box 9037, Paris, Texas 75461 no later than 3:00
P.M. on Tuesday, February 5, 2002 at which time all bids will be publicly opened at the City of Paris
City Hall Building,135 1" SE, Paris, Texas, read aloud, tabulated and refeaed to the City Council
for consideration. Bids received after the deadline will be aetumed to vendor unopened.