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06-MINUTES FROM VARIOUS BOARDS, COMMISSIONS, ETCMINUTES REGULAR MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION WEDNESDAY, DECEMBER 12, 2012 12:00 0'CLOCK P.M. 1. The Historic Preservation Commission meeting was called to order by Paul Denney, Chairman at 12:02 p.m. A. The following members were present: Paul Denney Douglas Cox Nancy Anderson Ben Vaughan David Stewart B. The following members were absent: Britin Bostick Lauri Redus C. Also present Jeanna Scott, Historic Preservation Officer; Robert Talley, Code Enforcement Supervisor and Cheri Bedford, Main Street Manager. ** A special note of recognition and thanks to Ms. Jeanna Scott for her outstanding work as the Historic Preservation Officer was made by Paul Denney. The Commission wished her well in her new endeavors. 2. Approval of minutes from previous meetings. (October 22, 2012; November 14, 2012) Motion was made by Ben Vaughan seconded by Douglas Cox to approve the meeting minutes for October 22, 2012; November 14, 2012. Motion carried 5-0. 3. Consideration of and action on the following Certificate of Appropriateness: A. 134 1 S` Street S. W. — Richard Hunt, contractor representing the property owner presented the petition. Mr. Hunt stated Cheri Bedford presented a Design Report from the Texas Main Street Project Design Assistants for the property. Mr. Hunt reported Mr. Truby had to prioritize and fix the roof, which took most of the funds for repairs, but prevented further damage. Mr. Hunt proposed at this time to mothball the Kaufinan Street entrance by framing it with wood studs in the proposed design, and painting the exterior wood where the windows would be with glossy paint to give the impression of glass as a temporary solution until Mr. Truby can begin appropriate restoration. Mr. Hunt requested later using blanker panels at this time for transom windows was the best option and most important thing right now is to secure the building and preventing vandalism. Motion was made by Nancy Anderson, seconded by Ben Vaughn to approve mothballing techniques for 1 year. Motion carried 5-0 ���CONSENT AGENDA��� [Items appearing on this consent agenda may be approved by a single vote of the Commission, with such approval applicable to all items appearing on said agenda. If any Commission member desires to discuss and consider separately any item appearing on the consent agenda, that Commission member may do so by requesting that the item be Yemoved from the consent agenda and considered as a separate item.J 4. Discussion of and possible action regarding the following structures considered by code inspectors to be in violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures, " to determine whether such buildings or structures can be rehabilitated arrd designated on the National Register of Historic Places, as a recorded Texas Historic Landmark, or as historic property as designated by the City Council of the City of Paris. A. 406 Pine Bluff Code Enforcement recommendation to demolish structure. B. 350 4t" Street N.W. Code Enforcement recommendation to demolish structure. C. 725 5'h Street N.W. Code Enforcement recommendation to demolish structure. D. 715 5'h Street N.W. Code Enforcement recommendation to demolish structure. E. 160 West Center Street Code Enforcement recommendation to demolish structure. Motion was made by Ben Vaughan, seconded by Douglas Cox to send all structures to the Building and Standards Commission, since they cannot be rehabilitated nor do they have significant historical value. Motion carried 5-0. 5. Report from Robert Talley, Code Enforcement Supervisor status of Historic district properties. Robert Talley stated the status on 24 and 26 Clarksville Street waiting for the City Attorney to get more information on the process of receiverships. The Commission members discussed their concerns about the length of the process, and the deterioration of the properties in the meantime. Mr. Talley stated he has contacted several cities about receiverships, and it is the general consensus that most cities do not get involved with receiverships. Mr. Talley further stated Kenny Kammer owner of the Belford Aparhnents, 260 S. Main Street, exercised his right to appeal the Building and Standards Commission decision for demolition to district court within the required 30 days. Mr. Talley will let HPC know when the court date is set. 6. Future agenda items. Paul Denney made recommendations for the following agenda items for discussion: 1. Amendment of the HPC Design Guidelines to allow 5%Z" nominal width V-Groove vertical painted wood siding blanker panels on side or rear portions of Downtown Historic District buildings. 2. Amendment of the HPC Design Guidelines to allow painted black or dark gray plywood blanker "pane-panels" to be used in lieu of glass panes in existing above-canopy transom windows and/or multi-pane sidelights in the Downtown Historic District. 3. Amendment of the HPC Design Guidelines to allow heavy-duty black or white fencing vertical pipe or steel tubing fences and/or gates at the entrances to existing alleys in the Downtown Historic District. 7. Meeting adjourned at 12:49 p.m. APPROVED THIS 9t'' DAY OF JANUARY, 2013. Paul Denney, Chairman MINUTES OF THE REGULAR MEETING OF THE MAIN STREET ADVISORY BOARD Members Present: Matt Coyle, Chairman Ashlea Mattoon Karie Raulston Jill Drake Fred Green Cheri Bedford Call to order at 4:08 November 20, 2012 Citv Hall Council Chambers 107 E. Kaufman 4:15 p.m. r�bsent Britin Bostick Casey Ressler Cleonne Drake ,�pproval of minutes. Motion by Jill Drake second Fred Green Morion Carried 5-0 Managers' report Update: received design rendering for Paris Community Theater Brown Creative Art Center. That Guys coffee also received a design rendering and is considering changes based on the recommendation. Festival of pumpkins was very successful. 8000 and 10,000 estimated turn out. Handed out applications to vendors for next year. The concert had good reviews, but not the anticipated attendance. Grand theater tours were also successful. Pumpkin patch was a great fundraiser. Sold $6500 worth of pumpkins, received 25% of sells with $400 in donations. Over 40 individuals and groups volunteered to run the patch. Downtown Trick or Treating successful, hundreds of people come downtown for this. Christmas tree lighting was successful. There was Santa, Reindeer, Carolers in vintage costumes. Estimated 500 attendees Communit�� effort for the downtown tree: Keep Paris beautiful donated $1000, r�rt Alliance $750, Turner Pipe, Parks and Recreation, and Main Street, Traffic and Sanitation Dog dash -fundraiser for Lamar Count�� Humane Associate and Salvation Arm��. It is at 10:00 a.m. December 8th. Followed b}� the �vassail fest. Competition among the downtown businesses to taste test the wassail. Best wassail will receive a reward. Drawing for participants. Carriage rides, music, vintage carolers. Committee reports: Organization: No report Design: how to incorporate Eiffel tower downtown and is that feasible. Branding with Eiffle tower? Looking for ideas, Add a map/kiosk at the tower with downtown destination.ie viewing different points of interest. Promotions: No report Economic Resuucturing: Defer discussion to Item 7 HPC-no report Chamber/VCC- Holiday in Paris November 30. Parade, play, carriage rides, home tour, dog dash, wassail fest, art walk, home tours. Shop local has begun. There have been 13 new chamber members due to the shop local. 6. Matt Requested review of Main Street with working update. Which responsible parry and activit�� goals are most timely and what the progress is on the different objectives. Mission statement suggestions and changes will be voted on at our next meeting. Tours of Grand Theatre have been very successful. People have had a positive response. Cheri updated on the theater: The roof will be f�ed. Paul Denny is developing a structural plan to reinforce the wall between theaters and L.O. Hammons property. Cheri is receiving her letter of support for the Brownfield grant. Request for Matt Coyle and Jill Drake to write a letter. Keep restroom as future agenda item, as well as removal of skate park. Cheri will discuss with parks department the plan for the skate park 7. Fred has emailed and placed a hard copy of the grant program for ever5�one to review. Fred called for a vote from the board to approve and send to the attorney. Fred would like to send this to the Meadows Foundation and we will need the exact number of the funds to do this. Fred and Cheri ��ant to discuss with Cit�� Manager about funds How to announce? Press release and announcement. Fred is looking and walking the historic district to fmd tenants and owners. This has been on our work plan PDA �9000 match mostl�� came from the Bernie premiere. Fred would like to honor the pain family for their contribution with either a byline or name the grant after the pain family. Discussion was held as to how we would like to do that. Cheri discussed the PDA recommendation to call it the Judd Paine Grant. Group consensus was to give Judd Payne the byline for the 2013 BIG grant. ER will be working to prioritir.e the objecrives. Matt stressed that there needs to be a timeline for all committees. How can we apply for a USDA revolving loan fund, or RBEG grant? Cheri recommends consulting ��ith Kim Lacey who writes grants for the cit�� of Paris. 8. Future agenda items: Update from Fred Green Update on restroom, Skate Park Report on parks master plan Timeline for agenda goals Motion to adjourn Fred Green seconded by Karie Raulston, Mouon Carried 5-0 Minutes prepared b�� r,shlea Mattoon APPROVED THIS 15 DAY OF JANUARY, 2013. � � � ., . �'E--� `� �c� ���� i �7 �`�.. Matt Coyle, Chairman . ` _. MINUTES OF THE REGULAR MEETING OF THE MAIN STREET ADVISORY BOARD Members Present: Matt Coyle, Chairman Ashlea Mattoon Karie Raulstor� Casey Ressler Cleonne Drake, council liaison Ashley Fendley Call to order at 4:19 p.m. December 18, 2012 City Hall Council Chambers 107 E. Kaufman 4:15 p.m. Absent: Bririn Bostick Fred Green Jill Drake Cheri Bedford, Main Street Coordinator I�pproval of minutes. No minutes available, will be available at January meeting. Managers' Report, Matt Coyle for Cheri Bedford o Brownfield Grant submitted Tuesday, December 5, 2012. Should hear back in �pril 2013 o Grand Theatre tours conducted: December 8th 2012. 62 attended- Paul Denney and Jill Drake helped with tours. $42 in donations collected. o Structural Assessment of Grand Theatre complete- with the help of Paul Denney. Roof, sidewalls assessed. Roof replacement coming. o Dog Dash December 8, 2012-10:00 a.m.: 73 entries �1700 will be donated to Salvarion r,rmj� and Lamar County Humane Associarion- divided $850 each. o Wassail fest December 8`" ; Gift Basket- Lauren Richardson ■ Wassail Miester-Paris Texas Pecan Company, Britin Bostick- Trophy presented. o Visual Merchandising; January 14`" Design Cotnmittee will report more. Committee reports: Organization: Case�� Ressler, met with Cheri about Downtown Paris Texas videos, and will discuss future of videos, planning meeting in January. Promotions: No report- Britin out of pocket Design: Karie Raulston, Visual Merchandising )anuar5� 14, 2013 6:00 p.m. storefronts, interior, exterior- Triniti Trazier has sent out invites- Communit5� Room at 1125 Bonham Street. Ashlea offered to help. Food and druik provided by design. Economic Restructuring- No Report- Fred out of town HPC- No Report-Britin out of pocket Chamber/VCC- No Report- same night as $10K drawing downtown. Matt gave update- 107 Grand possibiliry of public restrooms? Will get update from Parks department. Future Agenda Items: Downtown Restrooms, Skate Park Removal, Parks Report Adjourn: 4:29 p.m. �iinutes prepared b5� Cheri Bedford APPROVED THIS 15 DAY OF JANUARY, 2013. ,_ _ � ,.� t � .. �., � i Matt Coyle, Chairman � : Paris Economic Development Corporation Meeting Minutes December 10, 2012 Board Members Present: Doug Wehrman, Chairman Kenny Dority, Vice-Chairman Toni Clem, Secretary/Treasurer Bruce Carr Bi11 Harris Staff Present: Steve Gilbert, PEDC, Exec. Dir. Shannon Barrentine, PEDC Ex-Officio Members Guest(s) Present: Melissa Cook, Chamber President Present: None John Godwin, City Manager Lamar County Judge Chuck Superville (Joined at 12:09 p.m.) Legal Counsel: Kent McIlyar City Council Liaison: Matt Frierson Doug Wehrman, Chair�nan, established that a quorum was present and called the meeting to order at 3:05 p.m. Minutes from November 13, 2012, Regular Board meeting and December 3, 2012 Called Board meeting were reviewed. Bill Harris made a motion that the Minutes of the November 13, 2012 and December 3, 2012 meetings be approved as submitted; seconded by Kenny Dority. Motion Carried 5-0. Financials for October, 2012 were reviewed. Toni Clem made a motion to approve the Financials, as submitted; seconded by Bill Harris. Motion Carried 5-0. Steve Gilbert told those present that a calendar was provided with appoinnnents through the last quarter of 2012, additional articles of interest were provided, but that the majority of the Director's Report would be covered in Executive Session. The Board convened into executive session at 3:10 p.m. pursuant to Section SSl .071, Section 551.072, 551.074 and Section 551.087 of the Texas Government Code to discuss and deliberate on the following: A. Section 551.071 — Consultation with Attorney B. Section 551.072 - Real Property C. Section 551.074 — Personnel Matters D. Section 551.087 — Economic Development Negotiations Note: Kenny Dority left the meeting around 4:45 p.m. The Board re-convened into open session at 5:02 p.m. There was no action as a result of executive session discussion. PEDC Board Meeting Minutes December 10, 2012 Bill Harris made a�notion to adjourn at 5:05 p.m. and table the remaining agenda items until the January Board meeting; seconded by Bruce Carr. Motion Carried 4-0. Respectfully submitted, Shannon Barrentine Asst. Executive Director Paris EDC