02.11.13 MINUTESMINUTES OF THE REGULAR CITY COUNCIL MEETING
OF THE CITY OF PARIS, TEXAS
February 11, 2013
The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday,
February 11, 2013, at the City Council Chamber, 107 E. Kaufman, Paris, Texas.
Present: Mayor: A.J. Hashmi
Council Members: Aaron Jenkins; Billie Lancaster; John Wright;
Richard Grossnickle; Matt Frierson; and Cleonne
Drake
City Staff: John Godwin, City Manager; Kent McIlyar, City
Attorney; Janice Ellis, City Clerk; Gene Anderson,
Finance Director; Kent Klinkerman, EMS Director;
Alan Efrussy, Planning Director; Shawn Napier,
City Engineer; Larry Wright, Fire Chief; Randy
Tuttle, Assistant Police Chief; and Doug Harris,
Utilities Director
Opening A�enda
1. Call meeting to order.
Mayor Hashmi called the meeting to order at 5:31 p.m.
2. Invocation.
Reverend James Price gave the invocation.
3. Pledge of Allegiance.
Council Member Grossnickle led the pledge.
4. Citizens' forum.
James Price, 1230 Shiloh — he invited everyone to the ribbon cutting for Dream Center to
take place February 16th at 3:00 p.m.
Mayor Hashmi — he reminded the city boards that a quorum was required to conduct a
meeting and without a quorum, there could not be a board meeting. He added that telephonic
conversations did not constitute a quorum of a board.
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February 11, 2013
Page 2
Consent A�enda
Mayor Hashmi inquired of Council Members if they wished to pull any items from the
Consent Agenda for discussion. Council Member Wright asked for discussion of item 11 and
inquired if the west side park on Bonham Street was included in the park plan. Mr. Godwin said
it would be included with regard to usage. Mayor Hashmi asked for discussion on item 10. He
said that the City of Paris sold certificates of obligation in the amount of $3,500,000 in 2010 for
construction of South Collegiate Drive from Loop 286 to Big Sandy Creek Bridge in conjunction
with the Texas Department of Transportation's work on FM 1507. Mayor Hashmi said the
contract was completed and the contract closed November 12, 2011 and that the remaining fund
balance was approximately $951,000. He said the covenants of the certificate of obligations
limit the project where the money can be spent. Mayor Hashmi said his understanding of item
10 was that the project was for reconstruction between Clarksville Street and the Big Sandy
Creek Bridge, a parking lot for the Trail de Paris and a second entrance into the Police and Court
Building. He said he was not opposed to this project, but questioned if the remaining funds from
the certificates of obligation could be spend on this project. Mr. Napier said the way the bond
covenants were set up was from South Collegiate Drive to Loop 286 all the way to Clarksville
Street and this portion was included in that. Mayor Hashmi said the documents approved in
2010 did not include Clarksville Street. Mr. Napier explained the background paragraph of his
memo should have read "from South Collegiate Drive from Loop 286 to Clarksville Street." Mr.
Napier said the bond itself went from the Loop to Clarksville Street on South Collegiate. Mr.
Anderson read the official statement from the bond and said anything on South Collegiate Drive
or anything that fronts South Collegiate Drive is a legal expenditure for those bond proceeds.
Mayor Hashmi inquired if the parking lot, road and the extension into the police department were
legal expenses. Mr. Anderson said as long as it fronted on South Collegiate and all of those do.
Mayor Hashmi asked if staff was sure about it. Mr. McIlyar said based on what Mr. Anderson
read, he believed that it would include everything directly adjacent to South Collegiate. Council
Member Grossnickle wanted to know if the sports complex parking lot was also part of it. Mr.
Godwin said it was not part of this work, but was listed separately on the CIP. Council Member
Frierson asked Mr. Anderson if he was reading the actual language and Mr. Anderson answered
in the affirmative. Council Member Wright asked if there was a big hurry on this item and Mr.
Godwin said he presumed not. Mr. Anderson suggested that staff contact the bond attorney and
get something in writing from him. It was a consensus of City Council for staff to contact the
bond attorney and bring this item back to the next Council meeting. Council Member Wright
wanted to know why the bonds were sold, the money wasn't used and the City paying interest on
those bonds. Mr. Anderson explained that after the bonds were sold in 2010, the project bids
came in lower than the project estimate and that was why there was remaining money.
With the exception of items 6b and 10, a Motion to approve the Consent Agenda was
made by Council Member Grossnickle and seconded by Council Member Drake. Motion
carried, 7 ayes — 0 nays.
5. Approve the minutes from the City Council meeting on January 28, 2013.
6. Receive reports and/or minutes from the following boards, commissions, and committees:
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February 11, 2013
Page 3
a. Building and Standards Commission (11-19-2012)
b. Traffic Commission (11-6-2012 & 1-8-2013)
c. Historic Preservation Commission (1-9-2013)
7. Approve ORDINANCE NO. 2013-002: AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF PARIS, TEXAS, ISSUING A LICENSE TO DEWEY KEITH HALE
D/B/A COURTESY CAB COMPANY OF PARIS TO OPERATE A TAXICAB
BUSINESS ON THE PUBLIC STREETS OF THE CITY OF PARIS, TEXAS;
FINDING A PUBLIC NECESSITY AND CONVENIENCE FOR ISSUANCE OF SAID
LICENSE; MAKING OTHER F1NDINGS AND PROVISIONS RELATED TO THE
SUBJECT; AND DECLARING AN EFFECTIVE DATE.
8. Discuss and act on the Final Plat of Lots 1 and 2, Block A, CEFCO #1097 Addition 313,
located at 3720 and 3750 Lamar Avenue.
9. Discuss and act on the Final Plat of Lot l, Block A, CEFCO #1098 Addition 222-B,
located at 2685 Lamar Avenue.
10. Approve a contract with Hayter Engineering for the South Collegiate Project.
11. Approve RESOLUTION NO. 2013-005: A RESOLUTION OF THE CITY COLTNCIL
OF THE CITY OF PARIS, TEXAS; APPROVING A MULTIPLE USE AGREEMENT
BY AND BETWEEN THE STATE OF TEXAS AND THE CITY OF PARIS, TEXAS;
PROVIDING FOR CONSTRUCTION, MAINTENANCE AND OPERATION OF THE
ROADSIDE PARK LOCATED ALONG US HIGHWAY 82 AT THE INTERSECTION
OF 41ST SW STREET 1N THE CITY LIMITS; AUTHORIZING THE CITY
MANAGER TO EXECUTE ON BEHALF OF THE CITY, ANDY AND ALL
DOCUMENTS NECESSARY FOR THE MULTIPLE USE AGREEMENT; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
12. Approve RESOLUTION NO. 2013-006: A RESOLUTION OF THE CITY COi1NCIL
OF THE CITY OF PARIS, TEXAS, ORDERING THE REGULAR MUNICIPAL
ELECTION FOR THE CITY OF PARIS, TEXAS, TO BE HELD ON THE SECOND
SATURDAY IN MAY 2013, SAME BEING THE 11 TH DAY OF MAY 2013, FOR THE
PURPOSE OF ELECTING MEMBERS OF THE PARIS CITY COUNCIL IN
DISTRICTS 4, 5, & 7 FOR THE ENSUING TWO YEARS; DESIGNATING POLLING
PLACES; ORDERING NOTICES OF ELECTION TO BE GIVEN; AND DECLARING
AN EFFECTIVE DATE.
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February 11, 2013
Page 4
Regular Agenda
Mayor Hashmi asked that item 22 be moved forward on the agenda. A Motion to move
item 22 forward was made by Council Member Wright and seconded by Council Member Drake.
Motion carried, 7 ayes — 0 nays.
22. Discuss creation of a Youth Advisory Council.
Mayor Hashmi said that Reverend Price would like to be participate in this project, as
well as Mary Clark and Mashonda McDonald. Mrs. Clark said there had been discussion about
creating of a Youth Advisory Council in order to get the youth involved in the community. She
said they would need a representative from the City, City Council, educators and of young
people to help from a task force to write guidelines. Council Member Grossnickle suggested the
county be included and Mayor Hashmi asked that the archery and gun clubs be included.
13. Discuss and act on RESOLUTION NO. 2013-007: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, CALLiNG A BOND ELECTION IN
THE CITY OF PARIS, TEXAS; ESTABLISHING THE DATE OF THE ELECTION;
PROVIDING FOR EARLY VOTING; DESIGNATING POLLING PLACES;
APPOINTING ELECTION OFFICIALS; PROVIDING FOR NOTICE OF THE
ELECTION; AUTHORIZING AN AGREEMENT WITH THE LAMAR COUNTY
ELECTIONS ADMINISTRATOR FOR ELECTION SERVICES; APPOINTING AN
EARLY VOTING BALLOT BOARD; FINDING AND DETERMINING THAT THE
MEETING AT WHICH THIS RESOLUTION WAS PASSED COMPLIED WITH THE
TEXAS OPEN MEETINGS ACT; MAKING OTHER FINDINGS AND PROVISIONS
RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE.
Mayor Hashmi said they were recommending one proposition and there would be no tax
increase and no rate increase. Mayor Hashmi also said there were three questions and they were:
1) Do we need it; 2) Can we afford it; and 3) Can we do it professionally? Mayor Hashmi said
the answer to all three questions was yes. Mr. Godwin explained that the City would be allowed
to spend money on streets that had to be torn up in order to repair and replace water and sewer
lines. Mr. Godwin reiterated that there would be no tax increase and no rate increase, because
they were reducing the bond amount to 45 million dollars, that one bond expired in 2012 costing
the city about. 2.3 million dollars a year; that one would be paid off in 2015 freeing up about
$750,000 a year and on in 2020 that would free up about $450,000 a year. Mr. Godwin added if
approved, the first bonds could be sold in August. Council Member Grossnickle inquired fi the
city's water and sewer lines could be moved to one side and Mr. Godwin said he did not think
that could be done citing they would have to go into people's yards in some cases.
A Motion to approve the resolution calling a bond election was made by Council Member
Wright and seconded by Council Member Drake. Motion carried, 7 ayes — 0 nays.
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February 11, 2013
Page 5
14. Discuss and act on RESOLUTION NO. 2013-008: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, AUTHORIZING AND APPROVING
THE EXECUTION OF A CONTRACT BETWEEN THE CITY OF PARIS AND THE
LAMAR COUNTY ELECTIONS ADMINISTRATOR TO ASSIST, COORDINATE,
SUPERVISE AND HANDLE CERTAIN ASPECTS OF ADMINISTERING THE
GENERAL ELECTION AND SPECIAL BOND ELECTION FOR MAY 11, 2013, FOR
THE CITY OF PARIS; MAKING OTHER FiND1NGS AND PROVISIONS RELATED
TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE.
City Clerk Janice Ellis said the City had been contracting with the County Elections
Administrator since 2009 and in doing so, it allowed shared costs of election workers and DRE
machines. Ms. Ellis said the total estimated cost for the general and special elections combined
was $10,280.99.
15. Discuss, public hearing and act on an Ordinance considering the petition of Heritage
Ridge Investments for a change in zoning from a Planned Development District — c(Pd-c)
to a Commercial District (C) on Lot 2, City Block 313, located at 3720 Lamar Avenue.
Mayor Hashmi said that Planning Director Alan Efrussy requested items 15, 16 and 17 be
rescheduled to the February 25th meeting. Mayor Hashmi explained the public hearings would
be opened and remain open until the next meeting.
Mayor Hashmi asked for anyone wishing to speak about this item, to please come
forward. No one spoke.
16. Discuss, public hearing and act on an Ordinance considering the petition of Heritage
Ridge Investments for a change in zoning from a commercial District (C) to a
Commercial District (C) with a Specific Use Permit (49) auto fuel sales on Lot 2 and 2-E,
City Block 313, located at 3720 and 3750 Lamar Avenue.
Mayor Hashmi asked for anyone wishing to speak about this item, to please come
forward. No one spoke.
17. Discuss, public hearing and act on an Ordinance considering the petition of Heritage
Ridge Investments for a change in zoning from a Commercial District (C) to a
Commercial District �O with a Specific Use Permit (49) for auto fuel sales on Lots 4, 5,
and 7, City Block 222-B, located at 2685 Lamar Avenue.
Mayar Hashmi asked for anyone wishing to speak about this item, to please come
forward. No one spoke.
18. Hear a request regarding the Valley of the Caddo Museum.
City Council heard a presentation from Dr. Philip Bandel and Mrs. Ruth Ann Stallings
regarding the Valley of the Caddo Museum and Cultural Center, Inc. Dr. Bandel said the City
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February 11, 2013
Page 6
owned about 11 acres west of the police department and suggested that would be a good location
to build museum.
19. Hear a request from Maxey Rifleman Gun Club.
City Council heard from club president David Osborne about the history and functions of
the Maxey Rifleman Gun Club. They said their lease expires December 31 St and asked that it be
renewed at that time. Mayor Hashmi told the gun club they would have a place at Lake Crook
should it be developed. He also told them that they would be invited to any workshop sessions
and that the input from citizens was very important to City Council.
20. Discuss and act on ORDINANCE NO. 2013-003: AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF PARIS, TEXAS, AMENDING SEC. 12-1,
COMPOSITION OF DEPARTMENT, OF CHAPTER 12, FIRE, OF THE CODE OF
ORDINANCES OF THE CITY OF PARIS, TEXAS BY RENAMING CERTAIN
SUPERVISORY POSITIONS WITHIN THE FIRE DEPARTMENT AND ADDING
THREE ADDITIONAL DRIVER ENGINEER POSITIONS; AND OTHER MATTERS
RELATED TO THE SAME; PROVIDING A REPEALER CLAUSE, A
SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND DECLARING AN
EFFECTIVE DATE.
Chief Wright explained that it was difficult to compare the fire department to other fire
departments, because other fire departments did not use the same titles. He said that he was
requesting the title of Engineer be changed to Fire Captain and that the title of Fire Driver be
changed to Driver Engineer. Chief Wright also explained the Fire Department did not have
enough Driver Engineer positions to staff all apparatus with one Driver Engineer and requested
that he be allowed to create and test for three additional Driver Engineers to fulfill that position
on every apparatus. He said the position would be taken from the ranks of the existing
Firefighters. He explained the cost would be approximately $1,100.00 increase for each driver
engineer and that he could cover the cost in the budget this year.
A Motion to approve these changes was made by Council Member Frierson and seconded
by Council member Grossnickle. Motion carried, 7 ayes — 0 nays.
21. Receive report, discuss and possibly act on drainage problem on York Street.
Mr. Napier said the drainage problem had been resolved, but that Ms. Carcuffe was
complaining of mosquitoes. Mayor Hashmi said he would contact the health department.
23. Discuss amendments to the City's sign ordinance.
Council Member Drake said a sign company had contacted her and she met individually
with the company representative, the city attorney and building official. She said her next goal
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February 11, 2013
Page 7
was to schedule a meeting between all of the individuals. Council Member Drake also asked that
anyone who wanted to give input about amending the sign ordinance, to please e-mail her.
24. Convene into Executive Session pursuant to Section 551.072 of the Texas
Government Code, to discuss the purchase, exchange, lease, or value of real property.
Mayor Hashmi convened City Council into executive session at 6:53 p.m.
25. Reconvene into Open Session and possibly take action on those matters discussed in
Executive Session.
Mayor Hashmi reconvened City Council into open session at 7:11 p.m.
26. Consider and approve future events for City Council and/or City Staff pursuant to
Resolution No. 2004-081.
There was nothing referenced.
27. Adjournment.
There being no further business, a Motion to adjourn was made by Council Member
Frierson and was seconded by Council Member Drake. Motion carried, 7 ayes — 0 nays. The
meeting was adjourned at 7:11 p.m. � �`�
, �
ICE ELLIS, CITY CLERK