Loading...
06-MINUTES FROM VARIOUS BOARDS, COMMISSIONS, ETCMINUTES REGULAR MEETING PLANNING AND ZONING COMMISSION CITY OF PARIS - CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS MONDAY, JANUARY 7, 2013 5:30 O'CLOCK P.M. The regular meeting of the Planning and Zoning Commission on Monday, January 7, 2013, was called to order at 5:30 p.m. by Dennis Chalaire, Chairman. A. The following members were present: Dennis Chalaire James Price Mike Folmar Keith Flowers Jerry Akers Holland Harper B. The following members were absent: Richard Hunt C. Also present were Shawn Napier, Director of Engineering, Planning and Development; Alan Efrussy, Planning Manager; John Godwin, City Manager; Sue Lancaster, Council Liaison; and Ashley Fendley, Secretary for the Planning and Zoning Commission. 2. Approval of minutes from previous meetings. (November S, 2012) Motion was made by James Price, seconded by Mike Folmar to approve the meeting minutes for November 5, 2012. Motion carried 6-0. Discussion of Ord. 2012-040. Shawn Napier, Director of Engineering, Planning and Development discussed the proposed changes to Ordinance 2012-040. The ordinance needs to be amended so it conforms to state law. One of the bigger changes occurs in Section 3, under B(1) which will allow a minor plat approval of four (4) lots or less as long as it's not dedicating right of ways or easements; this ordinance will allow more freedom.. The current ordinance allows a minor plat approval of two (2) lots or less as long as it's not dedicating rights of way or easements. Mr. Napier further stated another change in Section 4, F. Minimum Improvements under 1(a), Standard curb and gutter, except as permitted in an area zoned One-family Dwelling District No. 1(SF-1) (and not otherwise required) or by variance. A subdivided lot may request a curb and gutter variance from the City by submitting the _.. g request in writing to the City Engineer prior to Final Plat Approval. The City Engineer may grant a curb and gutter variance administratively upon finding of special circumstances or unnecessary hardship. The Planning and Zoning Commission had some concerns about the changes that a citizen is not going to get shortened and not apply for curb and gutter. Shawn Napier stated the changes are considering if the lot is a middle lot with a 2ft or 3ft road side ditch instead of making them go to the top of the hill to start; the City Engineer can waive this if he finds a hardship. 4. Consideration of and action on the Preliminary Plat of Lot 20, Block C, Windsor Estates Addition, being number 705 40`h Street N.E. Shawn Napier reviewed the preliminary plat with commissioners. Motion was made by Holland Harper, seconded by Mike Folmar to approve the preliminary plat, subject to the City Engineer's recommendations. Motion carried 6-0. 5. Consideration of and action on the Final Plat of Lot 20, Block C, Winsor Estates Addition, being number 705 40`h Street N. E. Motion was made by Holland Harper, seconded by Jerry Akers and Mike Folmar to approve the final plat, subject to the City Engineer's recommendations. Motion carried 6-0. 6. Consideration of and action on the Preliminary Plat of Lot 1, Block A, John House Addition, the 1400 Block of Sherman Street. Shawn Napier reviewed the preliminary plat with commissioners. Motion was made by Keith Flowers, seconded by Holland Harper to approve the preliminary plat, subject to the City Engineer's recommendations. Motion carried 6-0. Consideration of and action on the Final Plat of Lot 1, Block A, John House Addition, in the 1400 Block of Sherman Street. Dennis Charlaire discussed the City Engineer's recommendation. Mr. House is requesting a variance for the curb and gutter requirements. Shawn Napier, City Engineer, stated that there is existing curb and gutter to the east of the property but not to the west. Mr. House informed the commission that he was not aware of the curb and gutter issues. Mr. House further stated he is planning on building a 1,800sq.ft. metal building to store his cars and R.V. The Planning and Zoning Commission recommend that the property have a driveway approach with curb and gutter in the city right of way. Motion was made by Holland Harper, seconded by Mike Folmar to approve the final plat, subject to the City Engineer's recommendations. Motion carried 6-0. 8. Consideration of and action on the Preliminary Plat ofLot 1, BlockA, TNA Paris Complex Addition 306A, being number 635 Stone Avenue. Shawn Napier reviewed the preliminary plat with commissioners. Motion was made by James Price, seconded by Holland Harper to approve the preliminary plat, subject to the �� 10 City Engineer's recommendations. Motion carried 6-0. 9. Consideration of and action on the Final Plat of Lot 1, Block A, TNA Paris Complex Addition 306A, being number 635 Stone Avenue. Motion was made by James Price, seconded by Holland Harper to approve the final plat, subject to the City Engineer's recommendations. Motion carried 6-0. 10. Meeting adjourned at 6:04 p.m. APPROVED THIS 4t�' DAY OF FEBRUARY, 2013 � Ashley Fendl , Secretary Planning and Zoning Commission - � 1 �. and Harper, Acting Chairman MINUTES OF THE REGULAR MEETING OF THE BUILDING AND STANDARDS COMMISSION TUESDAY, JANUARY 22, 2013 3:00 P.M. 1. Zac Saffle called the Building and Standards Commission Meeting to order at 3:03 P.M. Zac Saffle was nominated chair due to Don Wilson's absence at the start of the meeting. Roll was called. A. The following members were present: Johnny Norris Zac Saffle Vicky Ballard Wendell Moore Chris Brown Don Wilson (arrived at 3:28pm) B. Staff present: Robert Talley Nicki Brown John Lestock John Godwin (arrived at 3:25pm and left at 4:OOpm) C. Others present: Sue Lancaster — City Council Mrs. Norris — Johnny Norris wife Mike Alexander — Property owner David Harris — Property owner Linda Williams — Mt. Zion Church Board of Trustees 2. Approval of minutes from previous meetings. (November 19, 2012) Motion was made by Johnny Norris and seconded by Chris Brown to approve the minutes for the November 19, 2012 meeting. Motion carried unanimously. 5-0 3. Public Hearing to consider presentations by City of Paris Code Inspectors and owner(s) and/or lien holder(s) of the below properties who have been given notice of a violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures": Request was made by Robert Talley to move to item 3. O., 1605 Van Zandt, Harlan _� 12 Heights, Block 3, Lot 11 & 13 O. 1605 Van Zandt, Harlan Heights, Block 3, Lot 11 & 13 Owner: Michael L Alexander 226 NE 6�h Paris, TX 75460 Present: Michael L Alexander Mr. Talley stated that the property at 1605 Van Zandt has deterioration on the roof line, daylight is showing through the holes in roof, windows and doors are unsecure, and the underpinning is gone. Mike Alexander asked the Building and Standard Commission for 90 days to fix or demo the structure. He has talked to Sanitation Solutions about the demo of the structure. Robert Talley's recommendation: 90 days to repair or demolish if not the City has the right to demolish and apply a$1000 per day civil penalty. Motion was made by Vicky Ballard, seconded by Johnny Norris to allow Mr. Alexander 90 days to have the property repaired or demolished, if not the City has the right to demolish and apply a$1000 per day civil penalty to the property. Motion carried unanimously. 5-0 N. 563 E Price, City of Paris, Block 36, Lot 6-A Owner: David G Harris 1380 NE 20t1i Paris, TX 75460 Present: David G Harris Robert Talley showed pictures of broken windows and open doors, unsecure property, deterioration of wood, wood blocks twisting, missing underpinning, hole's in roof, and water damage to inside ceiling. Mr. Harris asked BSC to give him 45 days to sale the property. He doesn't have the finances to fix the property. Robert Talley's recommendation: 60 days to demolish if not the City has the right to demolish and apply a$1000 per day civil penalty. Motion was made by Johnny Norris, seconded by Chris Brown to follow Robert Talley's recommendation for the property owner to demolish the property in 60 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 5-0 F. 748 NE 2"d, City of Paris, Block 73-A, Lot 7 Owner: Mt. Zion United Methodist Church Present: Linda Williams Board of Trustees Robert Talley showed pictures of the structure leaning unsecure, damaged roof, shingles rolling up, buckling, porch missing, and deterioration of wood. Ms. Williams stated that the Mt Zion Board of Trustees met and have a contract to have the structure tore down by February 25, 2013 if the weather is permitting. She asked for 45 days to have the demolishion completed. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a$1000 per day civil penalty. -- �� Motion was made by Johnny Norris, seconded by Wendell Moore for the property owner to demolish the property in 60 days, if not the City has the right to demolish and apply a$1000 per day civil penalty to the property. Motion carried unanimously. 5-0 A. 406 Pine Bluff, City of Paris, Block 37, Lot 4 Owner: Walter Killingsworth — certified mail came back that the property owner is deceased. Robert Talley showed pictures of the deterioration, holes in roof, foundation damage, unsecure, broken windows, and the foundation is sinking into ground. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a$1000 per day civil penalty. Motion was made by Vicky Ballard, seconded by Chris Brown to follow Robert Talley's recommendation for the property owner to demolish the property in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. MoNon carried unanimously. 5-0 Don Wilson entered the meeting at 3:28pm. B. 350 NW 4`h, City of Paris, Block 55, Lot 7 Owner: Willie G& Verdie R Williams, 2010 Shiloh St. Paris, TX 75460 Robert Talley stated that he has had no contact with the owners. Robert Talley showed pictures of a tree that has fallen on the house, missing wood, holes in roof, roof line crumbling, and where the porch was ripped off when the tree fall on it. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a$1000 per day civil penalty. Motion was made by Johnny Norris, seconded by Vicky Ballard to follow Robert Talley's recommendation for the property owner to demolish the property in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 6-0 C. 725 NW 5th, City of Paris, Block 88, Lot 17 Owner: Tavares J Williams, 510 NE 6th Paris, TX 75460 Robert Talley has had no contact with the owner. Robert Talley stated that the property is unsecure, porch is collapsing, doors and windows open, deterioration of wood, house is sinking, missing wood, buckling outward, porch wood cracking, inside junk, litter, and removed doors. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a$1000 per day civil penalty. Motion was made by Wendell Moore, seconded by Chris Brown to follow Robert Talley's recommendation for the property owner to demolish the -- 14 property in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 6-0 D. 715 NW S�h, City of Paris, Block 88, Lot 16 Owner: Odessa King, 4314 Cicero St. Dallas, TX 75216 Robert Talley has had no contact with the owner. There is a phone number on one of the windows to call and Mr. Talley called it several times with no response. Robert Talley showed pictures of the property where the property is unsecure, deterioration of the roof, missing wood, doors open, windows open, and the inside has water damage, mold, and holes in the ceiling. E. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a$1000 per day civil penalty. Motion was made by Chris Brown, seconded by Johnny Norris to follow Robert Talley's recommendation for the property owner to demolish the property in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 6-0 160 W Center, City of Paris, Block 251, Lot 3 T` ^^,,^ Robert Talley stated that the property is unsecure, windows missing, wood missing, deterioration of wood, roof dipping, doors open and a hole in the roof. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a$1000 per day civil penalty. Motion was made by Don Wilson, seconded by Chris Brown to follow Robert Talley's recommendation for the property owner to demolish the property in 30 days, if not the City has the right to demolish and apply a$1000 per day civil penalty to the property. Motion carried unanimously. 6-0 G. 528 NE 3`d, City of Paris, Block 60-A, Lot 15 Owner: Carolyn Jean Hicks ET AL % Carolyn Washington, 255 7`" SW Paris, TX 75460 Robert Talley has had no contact with the owner. Robert Talley showed pictures of doors open, windows open, deteriorating of wood, window seals deteriorating; inside full of junk and rubbish, deterioration and missing wood on foundation, and the shed in the back is deteriorating too. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a$1000 per day civil penalty. Motion was made by Johnny Norris, seconded by Don Wilson to follow Robert Talley's recommendation for the property owner to demolish the property in 30 days, if not the City has the right to demolish and apply a ._ 15 $1000 per day civil penalty to the property. Motion carried unanimously. 6-0 H. 433 E Grove, City of Paris, Block 74-C, Lot 10 Owner: Jimmy R& Margaret A Robins, 767 17th ST NE Paris, TX 75460 Robert Talley spoke Jimmy Robins and Mr. Robins agreed that the property needs to be demo' ed. Mr. Robin stated that he cannot financially afford the demo and if the City will demo the property he will make anangements with the finance office to make payments. Robert Talley stated the property has broken windows, graffiti, large holes in floor inside and water damage. Robert Talley's recommendation: 60 days to demolish if not the City has the right to demolish and apply a$1000 per day civil penalty. Motion was made by Wendell Moore, seconded by Johnny Norris to follow Robert Talley's recommendation for the property owner to demolish the property in 60 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 6-0 I. 744 NE St'', City of Paris, Block 72, Lot 11 Owner: Barbara Thomas, 426 E Tudor Paris, TX 75460 Robert Talley has had no contact with the owner. Robert Talley stated that the structure is unsecure, roof is deteriorating, tree limbs are on the roof, shingles have peeled, windows are open, inside wood missing, water damage, sheet rock rotting, doors open, and the shed in the back is deteriorating and unsecure also. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a$1000 per day civil penalty. Motion was made by Johnny Norris, seconded by Don Wilson to follow Robert Talley's recommendation for the property owner to demolish the property in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 6-0 J. 1046 NE 7,tn, pickard Addition, Block 4, Lot 5-A Owners: Melissa Gentry % Trinita R Wilson 701 West 104�' Place Los Angeles, CA 90044 Robert Talley has had no contact with the owner. Robert Talley stated that the roof is collapsing, there are large holes in the roof, has deteriorating shingles and wood, the foundation is sinking, and some of the roof is gone. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a$1000 per day civil penalty. Motion was made by Wendell Moore, seconded by Chris Brown to follow Robert Talley's recommendation for the property owner to demolish the � property in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 6-0 K. 711 Williams, Williams Addition, Block 7, Lot 20 Owner: Vivian Green Est. c/o Clarice Holt Et A1 1605 NE 17`� Paris, TX 75460 Robert Talley has had no contact on this property. Robert Talley stated that the structures roof is sagging, shingles are peeling, no facial boards on one side, edge line of roof is pulling apart, missing and deterioration of wood, and a hole in the roof. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a$1000 per day civil penalty. Motion was made by Johnny Norris, seconded by Wendell Moore to follow Robert Talley's recommendation for the property owner to demolish the property in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried 6-0. L. 1421 NE 7th, Williams Addition, Block 6, Lot 7-8 Owner: Vivian Green Est. C/O Clarice Holt ET AL, 1605 NE 17`h Paris, TX 75460 Robert Talley has had no contact on this property. Robert Talley stated the property has deteriorating wood, shingles have blown up, gutters falling off, damage to rafters, and roof dipping. Robert Talley's recommendation: 30 days to demolish if not the City has the right to demolish and apply a$1000 per day civil penalty. Motion was made by Vicky Ballard, seconded by Don Wilson to follow Robert Talley's recommendation for the property owner to demolish the property in 30 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried 6-0. M. 236 NE 6TH, City of Paris, Block 35, Lot 22 Owner: Jack T Tharp, 608 Pine Bluff Paris, TX 75460 Robert Talley talked to Mr. Tharp. Mr. Tharp is in his 80's and asked for 60 days to demo the structure. Robert stated that the roof is collapsing, deterioration of roofs, deterioration and missing wood, foundation sinking and buckling. Robert Talley's recommendation: 60 days to demolish if not the City has the right to demolish and apply a$1000 per day civil penalty. Motion was made by Johnny Norris, seconded by Wendell Moore to follow Robert Talley's recommendation for the property owner to demolish the property in 60 days, if not the City has the right to demolish and apply a $1000 per day civil penalty to the property. Motion carried unanimously. 6-0 - - 1'7 4. Discuss procedures concerning issuance of building permits on condemned structures. (1) Example: 47 NW 9th and 933 Connar. They had 30 days demo order put on them. The owner came in and wanted permits to repair the structures and Robert Talley let them pull the permits. After the permits were done the owner didn't repair the properties conectly and we had to pull the permits and place a stop work order on the properties. Do you want the structure to come back to BSC or do you want Robert to handle the releasing and issuing permits? After much discussion it was the majority that Robert Talley bring the properties back to BSC and that this should be taken to the City Council for clear guidelines so the Commission will have a consistent procedure. (2) There always needs to be an updated Code Enforcement property list attached to the BSC packets. 5. Future agenda items. (1) Next meeting February 18, 2013. 6. Adjournment Motion was made by Johnny Norris, seconded by Vicky Ballard to adjourn the meeting at 4:13pm. Motion carried unanimously. 6-0 APPROVED THIS 18"` DAY OF FEBRUARY 2013. / /. � ,�,, � . �. = ,. �,., -- 18 MINUTES REGULAR MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION Wednesdav, Februarv 13, 2013 12:00 O'CLOCK P.M. 1. The Historic Preservation Commission meeting was called to order by Ben Vaughn, Vice-Chairman at 12:00 p.m. A. The following members were present: Douglas Cox Nancy Anderson Ben Vaughan Britin Bostick Laurie Redus B. The following members were absent: Paul Denney David Stewart C. Also present: Cheri Bedford, Main Street Manager and Historic Preservation Officer, Matt Frierson, City Council Liaison 2. Approval of minutes from January 28, 2012. Motion was made by Laurie Redus seconded by Britin Bostick. Motion carried 5-0 3. Discussion of and possible action regarding the following structures considered by code inspectors to be in violation of Article III of Chapter 7 of the Code of Ordinances of the City of Paris, Paris, Texas, entitled "Substandard and Dangerous Buildings and Structures," to determine whether such buildings or structures can be rehabilitated and designated on the National Register of Historic Places, as a recorded Texas Historic Landmark, or as historic property as designated by the City Council of the City of Paris. A. 135 N. W. 14th Code Enforcement recommendation to demolish structure. B. 152 N. W. 24th Code Enforcement recommendation to demolish structure. C. 747 N. W. 6th Code Enforcement recommendation to demolish structure. D. 604 W. Provine -- 19 Code Enforcement recommendation to demolish structure. E. 1014 Van Zandt Code Enforcement recommendation to demolish structure. F. 1004 Van Zandt Code Enforcement recommendation to demolish structure. G. 825 N. E. 6th Code Enforcement recommendation to demolish structure. H. 738 N. E. Sth Code Enforcement recommendation to demolish structure. I. 614 N. E. Sth Code Enforcement recommendation to demolish structure. J. 754 E. Polk Code Enforcement recommendation to demolish structure. K. 448 S. W. 3ra Code Enforcement recommendation to demolish structure. L. 339 W. Kaufinan Code Enforcement recommendation to demolish structure. M. 1204 Fitzhugh (appraisal district sheet will be provided at meeting) Code Enforcement recommendation to demolish structure. N. 1137 N. E. l Oth (appraisal district sheet will be provided at meeting) Code Enforcement recommendation to demolish structure. O. 1275 N. E. l Oth (appraisal district sheet will be provided at meeting) Code Enforcement recommendation to demolish structures. -_ Z� Motion was made by Douglas Cox, seconded by Nancy Anderson to send all structures to the Building and Standards Commission since they cannot be rehabilitated nor do they have significant historical value with the exception of item 3-L (339 W. Kaufinan) which will be brought back at the next meeting for consideration. Motion carried 5-0. 4. A motion was made to table discussion on the use of stucco in the historic district until the 2/25/2013 by Britin Bostick, seconded by Nancy Anderson, Motion Carried 5-0 5. Future agenda items: Discussion on the partnership with preservation organizations for a Preservation Day activity May l lt" 10:00 am — 3:00 p.m. 6. Motion to adjourn made by Douglas Cox, and seconded by Laurie Redus, Motion carried 5-0 Meeting adjourned at 12:15 p.m. APPROVED THIS 25th DAY OF FEBRUARY, 2013. Paul Denney, Chairman �_ 21 Paris Public Library Advisory Board Meeting Minutes January 16, 2013 Opening: The regular meeting of the Paris Public Library Advisory Board was called to order at 4:00 p.m. Present: Board members presents were Hilda Mallory, Pat Books, Alice Woodard, Linda Vandiver, Fran Neeley, Ann Norment, and Library Director Priscilla McAnally. I. Approval of Minutes The minutes of the previous meeting were unanimously approved as presented. II. New Business Board Chair Linda Vandiver attended a special meeting for all city boards' repesentatives requested by and chaired by Mayor Hashmi. The purpose was to discuss effective operation of the various boards. III. Old Business A. No old business was present. IV. Presentations A. Budget Report: A balance of $58,591 remains in the Media-Books category. The Director will review collections and determine where replacements are needed. Another budget item discussed was the replacement of windows with broken seals and the caulking of the building. These items will be included in next year's budget. B. Statistical Report: Since the "Young Adult" holdings have been separated and shelved apart from the "Adult" fiction, usage for that area has gone up significantly. V. Friends of the Library None given F. Director's Remarks In discussion, Chair Linda Vandiver requested that discarded children's books be given to the PJC Adult Education program so that they can be used in the homes of students. Since the books are property of the City of Paris the Director will check with the Finance Director about disposing of the items. Adjournment: Meeting was adjourned at 4:45 p.m. Submitted: Alice Woodard �_ 22 MINUTES OF THE REGULAR MEETING OF THE MAIN. STREET ADVISORY BOARD Members Present: Matt Coyle, Chairman Karie Raulston Casey Ressler Jill Drake Britin Bostick Fred Green Becky Semple- VCC Liaison Cheri Bedford, Staff Guests: Bill Loranger, Parks Superintendent Alan Effrussy, City Planner Januarv 15, 2013 Citv Hall Council Chambers 107 E. Kaufman 4:15 p.m. Absent: Ashlea Mattoon Cleonne Drake, Council Liaison 1. Call to order at 4:18 p.m. 2. Call Roll- 3. I�pproval of minutes. November 2012 and December 2012- 1ill Drake made motion the minutes Karie Raulston, seconded. �lan Efrussy- City Planner Alan has 45 ��ears' experience- updating parks plan-consolidate- looks forward to working with Main Street. a. Ciry and Regional Planner for the Cit�� Staff U. Ph3�sical planning, short and long range c. City has had a comprehensive plan since 1966, needs updates i. Consolidate physical plans collectively u. Sizes roads and utilities for future use d. Zoning and subdivision regulations e. Use 2000 plan, evolutionary not revolutionary £ Each plan builds on previous i. Long history of long range plans ii. Mid-short range plans ui. In increments on a continuous basis 4. Bill Loranger, Parks superintendent 17 years with Ciry- glad to answer an5� questions. Matt Coyle asked about relocation of Skate Park. Bill said it has been brought to the table previously, and asked the group to consider wh�� was put there originally? r,lternate locations possible, but is it feasible? Will relocations reintroduce problems? PD has increased their presence, and better lighting would be of benefit, and could be a part of the planning effort. There is a list of relocations sites considered. Don't want to put it out of reach. There is a need for ownership from the users. Betrer to be patient and wait for the plan. -� 23 Cheri asked hun to report on the fountain floor. Tile is not historic, got a quote from architect on replacement opuons that are more historicall�� correct, and less slippery. Parks department is close to making a decision. Matt asked about public restrooms; No current plans, not required b}� law, and more of a convemence. Karie R asked where parks department is on Bywaters Park remodel. Bill said the Mayor spearheaded some ideas, but that is waiting on a forward motion. Irrigation would cost approximately $20K but also waiting on the parks master plan so it doesn't have to be done twice. 5. Managers' report: a. Clarksville street project has now been complete. Would like to have sort of a block parry recognizing the efforts of the cit�� and the Clarksville street project/and businesses. b. Grand Theater, Paul Denney from Denney r�rchitects has completed a scope of work for repairs, includes fa�ade roof and entr5�, will be presented at the council meeting on January 28``'. Support needed c. Planning for next Holiday in Paris- Next meeting Februar5� 20`" Noon at Community Room Bring lunch, all invited. d. Fountain Floor: presenting to HPC idea from Bryco, the same company who restored Peristyle. Patterned concrete floor with polymer concrete/ expansion joints, approx. $5K to f�. Good fix to safety issue. Meeting for HPC at 4:00 p.m. January 28`h' 2012. Council Chambers. 6. Committee reports: Coinmittee's went over 2013 work plan. Organization: Casey Ressler, a. Coinnuttee recommended making minor adjustments to parismainstreet.org website, by making updates and maybe more modern, streainlu�e, links to info etc. For time being, drop the idea for downtownparistexas.com. Too much updating needed. b. Keep social media like it is, utilizing Downtown Paris, Texas Facebook page c. Main street presentarions to clubs. Please help with this, Cheri will get list of places she has alread�� been. All can help. Volunteers. d. Orientation for new volunteers Matt Coyle reminded everyone that we can use the packets given to new businesses to help with volunteer recruitment. e. Jill Drake has taken on volunteer recognition; Working on spread sheet, has ideas on how to recognize volunteers- Needs addresses, email phone and birthday. Design: Karie Raulston, a. Visual Merchandising Januaiy 14, 2013 6:00 p.m. very successful. 34 people attended. b. Looking at ideas for window treatment of vacant windows. c. Spring cleaning contest d. Would like to get downtown involved in trash off. e. Coming up with ways to fund more trash cans and benches on Clarksville Street sidewalk. f. Cover electric panel on plaza with kiosk etc. g. Incorporate Eiffel tower with the Map, and kiosk h. Lighting downtown during events, seems to be an issue. i. Traffic slowing ideas? j. Bywater beautification efforts- would like to help. k. Farmer's market trash off drop off for large items-will get with Robert Talle�� for more information. Trash off dates r�pril2Q`'' Promotions Committee: Britin Bostick, Committee will be meeting tonight to plan out the ��ear. We had a great holida}� season. Thanks to Chamber of Commerce for all they do for us. We will be discussing Evening in Paris in April, Preservation 24 �lonth acti�-ities in Ma}', �1��'ies in thc Park ui 1une and )uly, �aster egg decoration, plus any other e��ents that we may need.- Farmer's Market season opening. Updating downtown map. Economic Restructuring: Fred Green. a. r�dded status to work plan. b. Merging tax data base with tenant information. Good to have fuushed b�� Thursday. c. Will show owners of the vacant buildings d. Can we question owners for building information? Ready to announce Building Improvement Grant (BIG), ER committee will outline press releases at Thursday meeting Fred has accepted a position in Edmond, Oklahoma, and tenured his resi�narion, effective as of Frida}�, January 18, 2013 HPC- Britin Bostick. New self-storage facilit�� on 1" SW. HPC has updated fa�ade grant to 2 year renewal, and $2500 max. Chamber/VCC- Becky Semple; Planning for the year Tour de Paris, Archery, Highway sale, Bull sale, Uncle Jesse fishing tournament, ��& M Singing cadets, Feb 16`'', needing homes, and desserts. Lamar Count�� Da��s, March 26-28`''. In Austin, ASA wants to shoot Hogs, Get landowners names to Becky. 7. Discussion on work plan tabled. 8. Future agenda items: Downtown Restrooms/Skate park updates. 9. Motion to adjourn Karie Raulston, Casey Ressler seconded, Motion Carried 7-0 Adjourn 5:18 p.m. Minutes prepared by Bririn Bostick APPROVED THIS 19TH DAY OF FEBRUARY, 2013. Matt C�6yle, Chairman �� 25 From:Lamar Co. Chamber of Commerce 9037842158 02/26/2013 14:24 #088 P.0021002 � .t � :' pEt� t ' Pa�is Visitors and Convention Council Meeting Minutes November 28`h, 2012 In Attendance: Robert High, Melissa Cook, Becky Sempie, Bobby Walters, Derald Butls, Mike Patterson, Roy Gwinn, Carolyn Patterson. Chairman Bobby Walters called the meeting to order. There were no guests present. Melissa Cook presented the financial reports for October 2011 through September 2012 for Visitors and Conven#+on Council and Love Civic Center. The financial reports were presented and approved on a motion by Roy Gwinn and seconded by Mike Patterson. In New Business, minutes from the V&CC meeting of August, 2012 were presented and approved on a motion as amended by Roy Gwinn and seconded by Derald Bulls. Members of the Board discussed three vacancies on the V&CC Board. New appointees were brought before the boa�d. Rita Haynes —1eff Martin — James Brockway These positions were approved on a motion as amended by Roy Gw�nn and seconded by Derald Bu Ils. V&CC Board approved consolidation of V&CC and love Civic Center Accounts to same bank at Last meeting on August 23, 2012. At this Board meeting, fVovember 28th, 2012, Board voted to amend minutes to a11ow Melissa to select the bank to combine accounts for record purposes. Mike Patterson made motion that Chamber President would be authorized to piace both V&CC and Civic Center funds into one bank and Roy Gwinn seconded the motion, Future Business: Roy Stone made a funding request for $2500 for a Paris High Schoo) BasketbaH Tournament December 27, 28, and 29`h, of this year. After scoring criteria was reviewed, board made recommendations to fund $1,000 to fund tournament. Mike Patterson made the motion, and seconded by Derald Bulls. Bobby Walters moved to adjourn. Res ectfully Su mitted, � �-f Bec y Sem e �� 26 MINUTES REGULAR MEETING AIRPORT ADVISORY BOARD CITY OF PARIS — CITY HALL COUNCIL CHAMBERS 107 E. KAUFMAN STREET PARIS, TEXAS THURSDAY, JANUARY 17, 2013 5:30 O'CLOCK PM The Airport Advisory Board meeting was called to order by Jack Ashmore, Chairman, at 5:30 p.m. A. The following members were present: Ray Ball Jack Ashmore Billy Copeland Fred Williams Jerry Coyle Phillip Payne B. The following members were absent: Steve Gilbert C. Also present was Shawn Napier, Airport Director; Jerry Richey, Airport Manager; and Ashley Fendley, City Staff. 2. Approval of minutes from previous meetings. (December 20, 2012) Motion was made by Billy Copeland, seconded by Fred Williams to approve the meeting minutes for December 20, 2012. Motion carried 6-0. 3. Discussion of lease agreements. Jack Ashmore stated the lease agreement that was being presented was for privately-built hangars only. Billy Copeland stated that private people would like to see longer lease agreements, rather than 25- or 30- year terms. The Airport Advisory Board had concerns about how to make the lease agreements longer or unlimited; or how to get the equity back once the lease is over. Shawn Napier stated that someone has to have already resolved these issues before in their lease agreement. Shawn Napier further stated that if the Airport Advisory Board would get him a list of other cities that are growing, he would take a look at their lease agreements. The Airport Advisory Board named Sulphur Springs, Addison, Ingleside, McKinney, Mt. Pleasant, Gainesville, and Love Field. Shawn Napier stated he would try to get lease agreements from these cities and bring them to the next meeting. 2'7 4. Discussion regarding advertisement and future hanger development at Cox Field. Shawn Napier stated that he spoke to Matthew Felton and Sandra Brandon about how every year there is non-entitlement money that we can try to get, which is about one hundred and fifty thousand dollars. We can send TxDOT a letter of intent stating that we want to use our non-entitlement money; we would have to bank that for four years which would be six hundred thousand dollars. Shawn Napier further stated after the four years we would have six hundred thousand dollars to build hangars with; this is our first plan to move forward at Cox Field Airport. Jack Ashmore stated he has been talking with Mayor Hashmi about how the city needs to build an EPA-approved paint facility to lease out; it would be a big moneymaker. The Airport Advisory Board had some concerns about the money issues and how the lease agreements need to move forward at Cox Field Airport. The Airport Advisory Board further discussed the prices of building hangars for the airport. S. Request for future agenda items. Lease agreement. 6. Meeting adjourned at 6:04 p.m. APPROVED THIS 21ST DAY OF FEBRUARY, 2013. i Ashmore, Chairman ��'