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06-MINUTES FROM VARIOUS BOARDS, COMMISSIONS, ETC-- 9 Paris Public Library Advisory Board Meeting Minutes February 20, 2013 Opening: The regular meeting of the Paris Public Library Advisory Board was called to order at 4:00 pm. Present: Board members present were Pat Books, Deborah Hatley, Hilda Mallory, Fran Neeley, Linda Vandiver, Library Director, Priscilla McAnally, and City Manager, John Godwin. Approval of Minutes The minutes of the previous meeting were unanimously approved as presented II. New Business: John Godwin, City Manager, presented City Strategic Plan information pertaining to the Paris Public Library and its function as related to the community. III. Old Business: No old business was presented for discussion IV. Presentations a. Budget Report: 46% of book money has been expended thus far from the Library budget. Memorial Book Fund amount is $42,352.64, Permanent/Non-Expendable balance is $78,059.38, Expendable Fund balance is $84,864.24 b. Statistical Report: Circulation and visits were down V. Friends of the Library: No report given VL Director's Remarks: Friend of the Library luncheon had approximately 40 guests in attendance Adjournment: Meeting was adjourned at 5:00 pm. Submitted by �'.�.�-�..� ���� Deborah Hatley -- �0 Paris Economic Development Corporation Meeting Minutes March 5, 2013 Board Members Staff Present: Kenny Dority, Vice-Chairman Present: Steve Gilbert, PEDC, Exec. Dir. Toni Clem, Secretary/Treasurer Shannon Barrentine, PEDC Bruce Carr Bill Harris Ex-Officio Members Guest(s) Present: John Godwin, City Manager Present: (Joined the meeting at 3:06 p.m.) Legal Counsel: Kent Mcllyar (Joined the meeting at 3:06 p.m.) City Council Liaison: None Connie Beard, The Paris News Tom Hensel, CPA McClanahan & Holmes Kenny Dority, Vice-Chairman, established that a quorwn was present a��d called the meeting to order at 3:00 p.m. Steve Gilbert acknowledge the passing of Doug Wehrman, Chainnan, on February 14, 2013. He told those present that sympathy card was signed by PEDC Board and R3bi Board members with donations being made, by individuals, to the Doug Wehrman Scholarship Foundation at First Federal. The general consensus was that Doug was a great ambassador far the Paris EDC Board in the community and his presence will be sorely missed. Minutes from January 15, 2013, Regular Board �neeting and February 4, 2013 called meeting were reviewed. Bruce Carr noted a mis-spelled word on page two of the January minutes. Bruce Carr made a motion to approve both sets of Minutes. as amended; seconded by Toni Clem. Motion Carried 4-0. Financials for December, 2012 were reviewed. Bruce Carr had a couple of questions about line item expenses. Shannon Barrentine answered his inquiries. Bruce Carr made a motion to approve the Financials, as submitted; seconded by Bil] Harris. Motion Carried 4-0. Note: John Godwin and Kent Mcllyar joined the meeting at 3:06 p.m. Steve Gilbert told those present that Lamar County Days in Austin is proving to be a major event for the community and industrial leaders. With Richard Seline's help, trying to get a meeting with the Governor, Lt. Governor and Speaker and our industrial leaders, along with other high-level civic leaders. Steve referenced a letter that he had reached out to the industrial managers to consider attending the event. To date, the following have committed to attend: Ray Oldach & Richard Quarles, Campbell Soup Company; Branch Sinkule, Gov. Affairs, Kimberly-Clark; Audie Keaton, J. Skinner Baking; Tom Glascock, Turner Industries; non-confirmed: Clay Dunn, CEO, Huhtamaki and David Sokolsky, CEO, Daisy Farms. Bruce Carr �nentioned that Potters Industries should be contacted to attend the event, as well. Shannon Barrentine listed the donations by local companies that will featured in the VIP Boxes that will be distributed to all Senators and Representatives at the Capitol. Steve referenced the Agenda for the event, promotional items, and that the Lamar County Chamber of Co�nmerce has gotten all of the food for the hamburger feed on Thursday. Steve then went on to report about the TEDC Legislative Conference he and �- 11 PEDC Board Meeting Minutes March 5, 2013 Page 2 of 3 Toni Clem had attend the week prior. There are numerous Bills being proposed that are related to Economic Development and Manufacturing this Legislative Session. Steve referenced a letter bragging on the services provided at the R3bi and Hank Betke. In addition, a letter of responses from Mark Alexander, President of Campbell Soup Company, North America welcoming a visit to the headquarters located in Camden, New Jersey. Steve added that mare updates will be given on project in Executive Session. Election of officers for remainder of 2012-13. After some discussion. The Board agreed to have the existing officers move from Vice-Chairman to Chairman and Secretary/Treasurer to Vice-Chairman then fill the Secretary/Treasurer position with one of the two Board members remaining. Vice-Chairman, Kenny Dority opened the floar for nominations of Chairman. Toni Clem made the motion that Kenny Dority serve as Chairman; seconded by Bruce Carr. Motion Carried 4-0. Bruce Carr made the motion that Toni Gem serve as Vice-Chairman; seconded by Bill Harris. Motion Carried 4-0. Bill Harris �nade the motion that Bruce Carr serve as Secretary/Treasurer; seconded by Toni Clem. Motion Carried 4-0. Discussion of Draft Audit Report for Fiscal Year 2011-2012 by Tom Hensel, Auditor with McClanahan & Holmes, CPAs. It was acknowledged that Mr. Hensel was asked to attend tlle meeting to answer a question regarding the draft audit report from Bruce Carr. Bruce Carr referenced Page 2, "Management has not presented Management's Discussion and Analysis that governmental accounting principles generally accepted in the United States of America require to be presented to supplement the basic financial state�ne��ts. Such mission information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essentia] part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. Our opinion on the basic financial statements is not affected by this missing i��formation." Mr. Hensel stated that this report is referred to as the MDA (Management's Discussion & Analysis). It is not a mandatory requirement that management submits one, but if a report is not received, then the auditor's responsibility is to reference it as "missing�'. This report is a generalization of the fiscal year's financial reports. Steve Gilbert told those present that he had no problem submitting an MDA, but would like to have the auditor provide what items are required to be included. No action was taken on this item. Presentation by John Godwin, City Mana�er, pertaining to the Economic Development portion of the Citv's Strategic Plan. John Godwin provided the excerpt of the City's Strategic Plan, pages 27 and 28 (attached) for the Board to review. Discussion took place on future retail opportunities, airport development, etc. It was agreed that those present would review the "draft" and make proposed changes, etc. and re-group with John in the near future. John did report that a part-time planner has been put on staff and was looking at Planned Development zoning for Lake Crook and the Cox Airport. It was suggested that the Paris EDC Board meet jointly with the Airport Advisory Board at least twice a year. No action was taken on this item. 12 PEDC Board Meeting Minutes March 5, 2013 Page 3 of 3 Discussion and possible action re�arding the Tax Abatement Reauest bv Campbell Soup Companv for the White snace II — Sin�le Serve Juice Line. Steve Gilbert told those present that the Paris City Council had approved the request at their regular meeting on February 25, 2013. Bruce Carr made a motion to approve the Tax Abatement request, as submitted; seconded by Toni Clem. Motion Carried 4-0. Discussion and possible action re�arding the ACTv Certified Work Readv Communities Pro�ram. Steve Gilbert told those present that this Pilot program was an opportunity to help local industry, create partnerships regarding the workforce available in the region. Toni Clem told those present that this was the original intent far the Lamar County Coalition for Education, Business and Industry. Currently, Campbell Soup is using the Work Keys program and Paris Jr. College uses the Key Train program. Being a part of this "piloY' program would get Paris and the surrounding area on a"fast track" to getting students tested and into the workforce. Bruce Carr made a motion to pursue the ACT Certified Work Ready Communities Texas Pilot Program through the planning stage; seconded by Toni Clem. Motion Carried 4-0. The Board convened into executive session at 4:17 p.m. pursuant to Section 551.072, Section SSl .074 and Section 551.087 of the Texas Gover��ment Code to discuss and deliberate o�� the following: A. Section 551.072 - Real Property B. Section 551.074 — Personnel Matters C. Section 551.087 — Economic Development Negotiations The Board re-convened into open session at 4:49 p.m. There was no action as a result of executive session discussion. Toni Clem made a motion to adjourn at 4:50 p.m.; seconded by Bruce Carr. Motion Carried 4-0. Respectfully submitted, Shannon Barrentine Asst. Executive Director Paris EDC 13 Paris Economic Development Corporation Called Meeting Minutes March 7, 2013 Board Members Staff Present: Kenny Dority, Chairman Present: Steve Gilbert, PEDC, Exec. Dir. Toni Clem, Vice Chairman Shannon Barrentine, PEDC Bruce Carr, Secretary/Treasurer Bill Harris (via telephone) Ex-Officio Members Guest(s) Present: Mayor, AJ Hashmi Present: None Pam Anglin, PJC President La�nar County Judge Chuck Superville Legal Counsel: City Council Liaison: Matt Frierson Kenny Dority. Chairman, established that a quorum was present and called the meeting to order at 5:30 p.m. The Board convened into executive session at 5:31 p.m. pursuant to Section 551.072, and Section 551.087 of the Texas Govet-nment Code to discuss and deliberate on the following: A. Section 551.072 - Real Property B. Section 551.087 — Economic Development Negotiations The Board re-convened into open session at 6:43 p.m. As a result of executive session discussion, the Board took the following action: Toni Cle�n made a motion to schedule a called meeting of the Paris EDC Board to be held Thursday, March 14, 2013 at 3:00 p.m. for Executive Session only; seconded by Bruce Carr. Motion Carried 3-0. To»i Clem made a motion to adjourn at 6:51 p.m.; seconded by Bruce Carr. Motion Carried 3-0. Respectfully submitted, Shannon Barrentine Asst. Executive Director Paris EDC 14 Paris Economic Development Corporation Called Meeting Minutes March 14, 2013 Board Members Staff Present: Kenny Dority, Chairman Present: Shannon Barrentine, PEDC Toni Clem, Vice-Chairman Bruce Carr, Secretary/Treasurer Bill Harris Ex-Officio Members Present: None Legal Counsel: Kent Mcllyar City Council Liaison: None Guest(s) Present: None Ken�1y Dority, Chairman, established that a quorum was present and called the meeting to order at 3:00 p.m. The Board convened into executive session at 3:00 p.m. pursuant to Section 551.072, and Section 551.087 of the Texas Government Code to discuss and deliberate on the following: A. Section 551.072 - Real Property B. Section 551.087 — Economic Development Negotiations The Board re-convened into open session at 3:19 p.m. As a result of executive session discussion, the Board took the following action: Bruce Carr made a motion that the Paris EDC not participate in the proposed land swap and keep the Industrial Park, as is, far purposes of hldustrial Development; seconded by Toni Cle�n. Motion Carried 3-0 with Bill Harris abstaining. Bill Harris made a motion to adjourn at 3:20 p.m.; seconded by Toni Clem. Motion Carried 4-0. Respectfully submitted, Shannon Barrentine Asst. Executive Director Paris EDC �� MINUTES SPECIAL MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION MONDAY, MARCH 25, 2013 4:00 O'CLOCK P.M. 1. The Historic Preservation Commission meeting was called to order by Paul Denney, Chairman 4:00 p.m. A. The following inembers were present: Paul Denney, Douglas Cox, Ben Vaughan, and David Stewart, Nancy Anderson • B. The following members were absent: Laurie Redus, and Britin Bostick C. Also present: Cheri Bedford, Main Street Manager, Krystal Roach, Hannah Sisson 2. Approval of miriutes from March 13, 2013. Motion was made by Ben Vaughan, seconded by Nancy Anderson, Motion carried 5-0 3. Consideration of and action on the following Certificate of Appropriateness: A. 15 N.E. 2"d St. SoHo Studio Salon- Krystal Roach Krystal Roach presented the signage for her Salon. She presented her lettering in white lettering, for clarification, but the lettering is in black and there is a green in the back ground to match the Spa Bar. Motion made by Ben Vaughan and seconded by David Stewart to approve signage as presented, Motion Carried 5-0 B. 17 N.E. 2°d St. Mommy and Me- Hannah Sisson Commission was unable to determine the placement and size of the blade signage and the window signage, and it was determined that the application was incomplete. Hannah stated that she had help with city officials, and there was some miscommunication. The commission asked Hannah to return with a complete application, and advised her get with Cheri Bedford, HPC to make sure we have everything� needs to get it resubmitted. � Motion made by Ben Vaughan and seconded by Nancy Anderson to reject the current COA and resubmit another COA with complete information. Motion Carried 5-0 4. Future Agenda Items: 16 • Determine clarification and language of the COA application as it relates to window vinyl and attached signage. • Changing wording of COA to include blade signage. • Clarification on signage approval procedures. 5. Motion to adjourn by Ben Vaughan and seconded by Nancy Anderson. Motion carried 5-0 Adjourn at 4:25 p.m. APPROVED THIS l Oth OF DAY APRIL, 2013. Paul Denney, Chairman �� C oY�'�:��-� � 1'� MINUTES SPECIAL MEETING CITY OF PARIS HISTORIC PRESERVATION COMMISSION MONDAY, APRIL 1, 2013 12:00 O'CLOCK P.M. The Historic Preservation Commission special meeting was called to order by Paul Denney, Chairman 12:00 p.m. A. The following members were present: Paul Denney, Britin Bostick, Ben Vaughan, and David Stewart, Nancy Anderson, Laurie Redus. B. The following members were absent: Douglas Cox C. Also present: Cheri Bedford, Main Street Manager, Hannah Sisson 2. Consideration of and action on the following Certificate of Appropriateness: A. 17 N.E. 2"d St. Mommy and Me- Hannah Sisson Hannah Sisson presented her signage request in an updated COA to the commission. Ben Vaughan asked about the blade sign on the former application. Hannah stated that she decided not to do a blade sign at this time and will resubmit a new COA if they determine they would actually want one. Paul Denney asked if the signage meets the current ordinance, and it was determined that it did. Motion made by Ben Vaughan and seconded by Nancy Anderson to approve the COA as presented. Motion Carried 6-0 3. No future agenda items at this time. 4. Motion to adjourn by Ben Vaughan and seconded by Nancy Anderson. Motion carried 5-0 Adjourn at 12: OS p.m. APPROVED THIS lOth OF DAY APRIL, 2013. �;`'c��. Paul Denney, Chairman !� Minutes Traffic Commission City of Paris The Traffic Commission met on Tuesday, March 05, 2013 at 5:15 P.M. in the Municipal Courtroom with the following members present: 1. Jean Schweers 2. Barry Shiver 3. Susan Hamby 4. Joe McCarthy 5. Ken Kohls The city staff was represented by Asst. Chief Randy Tuttle. City Councilman Aaron Jenkins was present as City Council Liaison. Vice-Chairman Mr. Shivers called the meeting to order at 5:15pm. A quorum was established with five members present. Mr. Shivers moved to item #2 to approve minutes January 08, 2013 meeting. Mr. Kohls made a motion to approve minutes and was second by Ms. Hamby. Motion carried 5-0. Mr. Shiver then moved to item #3 regarding the discussion and possible action regarding installation of stop signs at intersection of 24th NW & Cherry. Mr. Tuttle informed members that he had received a call from Donnie Perry 365 24th NW concerning this intersection. Mr. Tuttle stated Perry advised that vehicles do not stop at the intersection and there have almost been accidents. Mr. Tuttle informed members that this intersection does not currently have any traffic control devices. After discussion Ms. Hamby made a motion to place stop signs at the intersection for east and westbound traffic on Cherry. Ms. Schweers second the motion and it carried 4-1 with Mr. McCarthy casting the dissenting vote. Mr. Shiver moved to item #4 regarding the discussion and possible action regarding installation of No Parking Zones on the east and west sides of Johnson Woods Drive from Carson Lane to Clark Lane for installation of bicycle lane. Mr. Tuttle informed members that all residents along Johnson Wood Drive where notified of the issue and informed of this meeting. Mr. Tuttle informed members that he had received a call from Roxanne Hadley who expressed concerns about the No Parking Zone. Mr. Tuttle informed members that the plan for Safe Routes to Schools Project has bicycle lanes on both side of Johnson Woods from Carson Lane north to Clark Lane and it is recommended that a No Parking Zone �9 with certain time restrictions be placed along the bicycle lane. After discussion Mr. Kohls made a motion to place a No Parking Zone on the west and east side of Johnson Woods Drive in the bicycle lane with certain time restrictions. Mr. Kohls further included in the motion that city staff should determine the time of the No Parking Zone. Mr. McCarthy second the motion and it carried 5-0. Mr. Shiver excused himself from the meeting and Mr. McCarthy carried on the meeting and moved to item #5 regarding any future agenda items. There were none. At 5:40pm Ms. Hamby made a motion to adjourn the meeting and was second by Mr. Kohls. Motion carried 4-0. �0