05-K Custodial ServiceDRAFT
J:\Attorney\ALICE\RESWORK\CiJRRENT\Custodial Contr auth termination Res.wpd
August 9, 2002
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS,
PARIS, TEXAS, AUTHORIZING THE TERMINATION OF CUSTODIAL
CONTRACT FOR THE MAINTENANCE AND CUSTODIAL SERVICE FOR
THE CITY HALL, WATER BILLING OFFICE, CITY HALL WEST ANNEX,
CITY HALL NORTH ANNEX, THE PARIS PUBLIC LIBRARY, AND THE
MUNICIPAL AIRPORT TERMINAL; AUTHORIZING ADVERTIZING FOR
BIDS LABOR, MATERIALS, AND EQUIPMENT AND FOR PERFORMING
ALL WORK REQUIRED FOR MAINTENANCE AND CUSTODIAL
SERVICE TO INCLUDE ADDITIONAL AREAS OF SERVICE; MAKING
OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND
DECLARING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Paris did heretofore, in Resolution No.99-041,
on Apri129, 1999, award the bid and approve execution of the Custodial Contract for maintenance
and custodial service with David Van Noord d/b/a Van Noord 7anitorial Service; and,
WHEREAS, the City Council of the City of Paris deems it in the best interest of the citizens
of the City of Paris to terminate said Custodial Contract and advertise for bids labor, materials, and
equipment and for performing all work required for maintenance and custodial service on specified
City of Paris facilities; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PARIS, PARIS,
TEXAS:
Section 1. That the findings set out in the preamble to this resolution are hereby in all things
approved.
Section 2. That the termination of the existing Custodial Contract for maintenance and
custodial service for the City Hall Building, Water Billing Office, City Hall West Annex, City Hall
North Annex, the Paris Public Library, and the Municipal Airport Terminal with David Van Noord
d/b/a Van Noord 7anitorial Service be, and the same is hereby, approved, and the City Manager is
hereby authorized to issue notice of termination to the contractor effective sixty (60) days from
receipt thereof in accordance with the requirements of the contract.
Section 3. That a new Custodial Contract to include enhanced specifications and additional
areas of service and in such form as the City Attorney shall approve be advertised for bids to be
received after due notice at the office of the City Manager of the City of Paris, City Hall, 13 5 1 st
Street S.E., Paris, Texas 75460, on such date as the City Manager shall determine consistent with
termination of the existing contract, at which time said bids will be opened in the City Council
Chamber, City Hall, 135 lst Street SE, Paris, Lamar County, Texas, and bids will be read aloud,
tabulated and referred to the City Council for its consideration.
Section 4. That this resolution shall be effective from and after its date of passage.
PASSED AND APPROVED this 12th day of August, 2002.
Michael J. Pfiester, Mayor
ATTEST:
Mattie Cunningham, City Clerk
APPROVED AS TO FORM:
Larry W. Schenk, City Attorney
RESOLUTION NO. 99-041
WHEREAS, the City of Paris did heretofore, give written nodce that the cunent
custodial contract with the Ciry of Paris is being terminated for faiture to perform the
services required utider the contract, and pmceeded to advertise for bids for furnishing plant,
labor, materials and equipment and performing all work required for the maintenance and
custodial service for the following City of Paris buildings: City Hali, Water Billing Office,
City Hall West Annex, Ciry Hall North Annex, the Paris Public Library and the Municipal
Airport Terminal, which bids were received until 3:00 o'clock P.M., Tuesday, April 27,
1999; and,
WHEREAS, the best bid for such maintenance and custodial service was made by
David Van Noord d/b/a Van Noord Janitorial Service, and it should be awarded the bid
for such maintenance and custodial service; and,
WHEREAS, the form of contract for such maintenance and custodial service
attached hereto as Exhibit A, should be approved, and the Mayor should be authorized to
execute the same; NOW, TfiEREFORE,
BE 1T RESOLVID BY TEIE CITY COUNCIL OF TfiE CTfY OF PARIS, that
the bid of David Van Noord, d/b/a Van Noord Janitorial Service, for the maintenance
and custodial service for the following City of Pazis buildings: City Hall, Water Billing
Office, City Hall West Annex, City Hall North Annex, the Paris Public Library, and the
Municipal Airport Terminal in the amount of $2,000.00 per month is hereby accepted and
let conditioned upon said contractor meeting all of the terrns and specifications included in
the bid documents; and,
BE IT FURTHER RESOLVED, that the Mayor of the City of Paris, Chazles H.
Neeley, be, and he is hereby authotized and directed to ezecute on behalf of the City of
Paris the contract with David Van Noord, d/b/a Van Noord Janitorial Service, for said
maintenance and custodial service, upon the terms and conditions and in the form shown in
Fxhibit A attached hereto.
PASSID AND ADOPT'ED this 29th day of April, 1999.
ATTEST:
Mattie Cunningham, City Clerk
Chazles H. Neeley, Mayor
arrxovEn as To roRM:
Scott P. Foster, City Attorney
STATE OF TERAS }
COUNTY OF LAMAR }
KNOW ALL MEN BY THESE PRESENTS:
THAT, the City of Paris, Paris, Texas, a municipat corporation, acting by and through
its Mayor, Charles H. Neeley, hereinafrer referred to as CITY, and David Van Noord d/b/a
Noord Janitorial Service, Rt. 1, Box 127, Blossom, Texas 75416, hereinafter refened to as VAN
NOORD, do contract and agree as follows:
7'he CITY wishes ta procure and VAN NOORD desires to provide maintenance
and custodial service for the following Ciry of Paris buildings: City Hall, Water Billing Office,
City Hall West Annez, City Hall North Annex, the Paris Public Library, and the Municipal
Airport Terminal as described in the bid documents, being legal notice, scope of work and bid
form, attached liereeto as Ezhibits "A" through "C" and incorporated herein for all legal purposes
and the consideration of such services shall be $2,000.00 per month.
2. C1TY ard VAN NOORD cach bind respectfully itself, its successors and assigns
and heirs to this agreement and to the covenants containad herein. VAN NOORD shall not assign,
sublet or transfer its interest in the contract without the written wnsent of CITY.
3. 1'he tecm of this contract begins on the lst day of June, 1999, and runs until such
time as CI1'1' or VAN NOORD gives sixty days written notice to the other that the same is
terminated, which terminatiorr can be without cause. CITY retains the right to terminate said
conUact upon (30) days written notice for VAN NOORD's failure to perform the services required
under this contract.
CU9'[ODIAL COM'RACP • Ppe 1
V-xHiBIT A
4. VAN NOORD will not employ persons who have convic6ons for a theft or felony
for the work performed under any part of this contract.
5. VAN NOORD will not discriminate against any employee or applicant for
employment because of race, religion, wlor, sex or nationai origin. VAN NOORD will take
affirmative acHon to insure that applicants are employed and that employees are treated during
employment without regard to their race, religion, color, sex or national origin. 3uch action shall
include, but is not limited to the following: employmenh, upgrading; demotion or transfer;
recruitment or recruitment advertising; layoff; termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. VAN NOORD agrees to post,
in conspicuous places available to employees and applicants for empioyment, notices setting forth
the requirements of these non-discrimination pmvisions.
6. VAN NOORD must provide insurance as required in the bid documents, certificates
of which shall be filed with the City Clerk of the City of Paris.
7. CPfY and VAN NOORD hereby agree to the fufl performance of the covenants
contained herein.
Entered into this 29th day of April, 1999.
CITY OF PARIS
Chazles Neeley, Mayor
A1"I'FST:
Mat6e Cunningham, City Clerk
cusronuL coNTRAcr - r.ee 2
APPROVED AS TO FORM:
Scott P. Foster, City Attorney
By:
STATE OF TERAS
COUNTY OF LAMAR
VAN NOORD JAIVITORIAL SERVICE
David Van NooTd, Owner
BEFORE ME, the undersigned authority, on this day personally appeared Charles H.
Neeley, Mayor of the City of Pazis, known to me to be the person whose name is subscribed to
the foregoing instrument, and acknowledged to me that he executed the same for the purposes and
considention therein expressed, and in the capacity therein stated.
GIVEN IJNDER MY HAND AND SEAL OF OFFICE this _ day of April, 1999.
STATE OF TERAS
COUNTY OF LAMAR
Notary Public, State of Texas
BEFORE ME, the undersigned authority, on this day personally appeared, David Van
Noord d/b/a/ Van Noord Janitorial Service, known to me to be the person whose name is
subscribed to the foregoing inshument, and acknowledged to me that he executed the same for the
purposes and considerafion therein ezpressed, and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this _ day of April, 1999.
Notary Public, State of Texas
C119TODNL CON7RAC'f • Pye 3
,
Publish the Paris News
Apri111,1999
Apri118,1999
LEGAL NOTICE
The City of Paris will receive sealed bids at the Office of City Manager, City of Paris, P.O. Box
9037, Paris, Texas 75461-9037, for Maintenance/Custodial Service for the following City of Paris
Buildings: City Hall, Water Billing Office, City Hall Annexes, Paris Public Library, and Municipal
Aiiport.
Bids will be received unti13:00 P. M., Tuesday, Apri127, 1999 at which time all bids received will
be opened, tabulated, and referred to the City Council for consideration at the Council meeting to
be held Tuesday, April 29, 1999, starting at 6:00 P. M.
Information, specifications, and bids forms may be obtained at the office of the City Manager, City
Hall, Paris, Texas 75461-9037. Bidders should contact Gene Anderson at 785-7511 x241 to
schedule an appointrnent to review the specifications and the buildings in question. Effective date
of the new contract is June 1, 1999.
Those submitting bids are notified of City exemption from otherwise applicable sales and excise
taxes.
The City of Paris reserves the right to reject any or all bids, to waive any informality in bidding, and
to award as may be advantageous to the City.
City of Pazis
Paris, Texas
MATTIE CIJNNINGHAM, CITY CLERK
F-TWsiT e
MAINTENADTCE SCHEDULE
CITY HALL, CITY HALL ANNEX AND WATER BILLING OFFICE
PARIS COX FIELD TERMINAL BLDG.
DAILY
Vacuum all carpeted.areas with an electric operated vacuum.
Empty all trash receptacles and replace bag liners as needed.
Mop all restroom floors.
- Sweep or dust mop all hard surface floors.
Clean and sanitize all restroom fixtures including sinks, commodes,
urinals and stall dividers.
Clean and shine drinking fountains.
Spare toilet paper and paper towels should be placed in each
restroom.
Supply all restrooms with hand soap.
Clean glass on all entrance doors.
Dust all office furniture and equipment.
WEEKLY
Spot clean all carpeted areas that are soiled.
Dust all doozs, baseboards, frames, handrails, chair legs,
telephones, window sills, window blinds, file cabinets and open
areas of book shelves (furniture polfsh shauld be used on wood
fixtures).
Remove cobwebs from corners of each room and ceiling.
Remove accumulated dirt and dust from all return air vents.
Dust and polish Council Chamber desks and tables.
Vacuum and straighten chairs in City Council Room.
EEHIBIT B
B-1
ADDITIONAL MAINTENANCE SHALL INCLUDE:
Strip and wax all hard surfaced areas every 6 months.
Clean out ceiling light fixtures once per month.
Interior of all windows shall be'cleaned once per month.
- Replace burned out light bulbs as needed.
The City of Paris will provide all paper supplies, sanitizers,
plastic trash bags, soaps and window cleaner. All other supplies
will be provided by the contractor including but not limited to
vacuum cleaners, buffers, stripping chemicals and any other
supplies needed that are not mentioned above. All employees of the
Contractor when doing maintenance work under this contract must
wear shoes, long pants and shirts at all times. Maintenance wil2
be worked Monday through Friday after 5:00 P.M., except for the
weekly, monthly, and additional maintenance listed. This can be
accomplished on week-ends if necessary, The Contractor will be
responsible for Worlanan's Compensation and insurance for persons
under this employment contract.
Once a contract is signed, a check for the amount of the contract
will be sent to the Contractor by the lOth day of the month.
B-2
PARIS PUBLIC LIBRAEtY
JANITORIAL MAINTENANCE SCHEDUI,E
Dailv
Vacuum main carpeted areas with electric operated vacuum.
Empty and clean all ash trays.
_Empty all trash receptacles and replace bag Iiners as needed.
Mop all restroom floors.
Clean and sanitize all restroom fixtures, including sinks,
commodes, urinals and stall dividers; clean and sanitize workroom
and kitchen sinks (upstafrs and down).
Leave restroom doors open after cleaning.
Dust mop hard surface floor in work room.
Clean and shine drinking fountains.
Supply all restrooms with hand soap. Fill toilet paper and paper
towel holders.
Clean glass on all entrance doors.
Dust: circulation desk, atlas/map stands/ tops of free-standing
shelves, card catalogs and tables.
Weeklv
Vacuum secondary carpeted areas with an electric operated vacuum,
to include Texas History Room, Typing Room, Gallery, and Director's
office. •
Spot clean carpeted areas as needed.
Remove cobwebs from corners of rooms and ceilings.
Mop work room, lounge, and downstairs restroom floors.
Dust lobby seat, planters and window sills.
Ensure P-traps in center of restroom floors are properly
funetioning by pouring at least one gallon of water down the drain.
. .
Onarterlv
Dust: all doors, baseboards, frames, handrails, chair legs, and
window blinds. IIse furniture polish on waod fixtures.
Clean out ceiling light fixtures.
Clean interiors of all windows.
Dust all ceilinq grids.
- Remove dirt and dust from return air vents.
Buff terrazzo floors.
Annuallv
Strip and wax hard surface floors.
Replace burned out bulbs as needed.
Additional
Notes
The City of Paris will provide all paper supplies, sanitizers,
plastic trash bags, soaps, and window cleaner. All other supplies
will be provided by the contractor including but not limited to
vacnum cleaners, buffers, stripping chemicals, and any other
supplies needed that are not mentioned above. All employees of the
Contractor mhen doing maintenance work under this contract must be
properly at'tired for the work to be done. Maintenance will be
worked Tuesday and Thursday after 8 PM and Wednesday, Friday and
Saturday after 6 PM.
H-4
TO: HONORABLE MAYOR AND CITY COUNCIL RECEIVED
FxoM: ze //rd.~ APR 2 7 1999
Nazne of Company Bid g bITy MANAGEIi
PARIS+TERAS
Address
703 9Yz •Ss/G
Phoae Number
(n (WE) hereby submit the following bid according to the specifications sent to me by the City
of Pazis for Custodial Services at the following azeas:
CITY HALL 1- vDO .00
WATER BILLING OFFICE .00
CITY HALL ANNEX - NORTH $ 'Z 2 S .00
CITY HALL ANNEX - WEST
PARIS PUBLIC LIBRARY s yo 0 .00
MLJNICIPAL AIEtPORT s 3 oo .44
C zOoo ,00
TOTAL BID 7
7
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SIGNATURE OF BIDDER - DATE
Please list three (3) business customer references:
. o ~/Ri`'Po7j`en 13i//To~es
He~~th~'olut~a~ ~LA~~~~
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2635 NE LoOp 286 • Paris, Texas 75460 'Q°°"" '~"~.a~""•oc' w°"`"`4 .~en oiyras
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