03-E PHA Board (03/28/02)HOUSING AUTHORITY OF THE CITY OF PARIS
BOARD OF COMMISSIONERS MEETING
Thursday, March 28, 2002
12:00 p.m.
Chairman Curtis Fendley called the meeting to order at 12:07 p.m. with the following Board
members present: Curtis Fendley, Jeff Hoog and Rick Poston. Also attending was Acting
Executive Director Denny Head and Legal Council T.K. Haynes.
Agenda Item 3. Receipt of the monthly financial report. Acting Executive Director Denny
Head, presented the financial report to the board. Denny Head informed the board that he had
met with two representatives from Miller & Associates. The meeting was to discuss some of the
problems with the reporting system and some areas that Denny felt were not correct. Monthly
reports for the current year up to December have been turned in to the PHA.
Agenda Item 4-A. Award of contract for Rehabilitation of unit at 51013th S.E. damaged by
fire:
The Paris Housing Authority received six (6) bids for reconstruction of 510 13th S.E. One bid
was not accept for lack of necessary information. Bids submitted to the PHA ranged from
$29,740.00 to $22,935.00. EHS Construction's presented the lowest bid at $22,935.00 Motion
was made by Jeff Hoog to accept bid from EHS Construction, seconded by Rick Poston.
Agenda Item 4-B. Adopt a new internal control procedure. The internal control procedure
policy that was being used by the Paris Housing Authority was found to be inconclusive by the
TARC Agency. Denny Head made necessary changes to the internal control policy. The internal
control procedure explains procedures that the PHA uses when dealing with vouchers, payables,
payroll checks, and cash. Motion was made to accept policy by Rick Poston and seconded by
Jeff Hoog.
Agenda 4-c. Adopt revised Pet Policy. Denny Head explained that the Paris Housing Authority
must have a Pet Policy and that tenants must be allowed to own pets. See attached copy of pet
policy. Motion made by Rick Poston to accept new Pet Policy, seconded by Jeff Hoog.
Curtis Fendley asked for further business and their being none asked for a motion to close
meeting. Motion was made by Jeff Hoog and seconded by Rick Poston.