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05-CITY COUNCIL 04.22.13 MINUTESMINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF PARIS, TEXA5 Apri122, 2013 The City Council of the City of Paris met for a regular session at 5:30 p.m. on Monday, Apri122, 2013, at the City Council Chamber, 107 E. Kaufman, Paris, Texas. Present: Mayor: A.J. Hashmi Council Members: Aaron Jenkins; Billie Lancaster; John Wright; Richard Grossnickle; Matt Frierson; and Cleonne Drake City Staff: John Godwin, City Manager; Kent McIlyar, City Attorney; Janice Ellis, City Clerk; Gene Anderson, Finance Director; Shawn Napier, City Engineer; Kent Klinkerman, EMS Director; Larry Wright, Fire Chief; Bob Hundley, Police Chief; and Doug Harris, Utilities Director Openin� Agenda 1. Call meeting to order. Mayor Hashmi called the meeting to order at 5:30 p.m. 2. Invocation. Reverend Bob Bush gave the invocation. Mayor Hashmi asked for a moment of silence on behalf of the victims in West, Texas and Boston, Massachusetts. 3. Pledge of Allegiance. Council Member Grossnickle led the pledge. 4. a. Citizen's forum. Main Street Director Cheri Bedford invited everyone to the brown bag lunch appreciation for volunteers scheduled for Apri124t�' downtown. b. Public Announcements. • Proclamation declaring May 5-1 l, 2013 as Drinking Water Week. • Proclamation declaring May 4, 2013 as Fit City Paris Day. ._ � Regular Council Meeting April 22, 2013 Page 2 Mayor Hashmi read the Fit CiTy Paris Day proclamation and presented it to Dr. Cherry, Ms. Cochran, Ms. Dunning, Ms. Connot and Ms. Stauter. Ms. Stauter expressed appreciation to the Council for recognition of the program and invited everyone to the ceremony scheduled for May 4`�' at 11:00 a.m. in Bywaters Park. Consent A�enda A Motion to remove items 13, 14, and 15 from the consent agenda was made by Mayor Hashmi and seconded by Council Member Grossnickle. Motion carried, 7 ayes — 0 nays. Mayor Hashmi inquired of Council Members if they wished to pull any items from the Consent Agenda for discussion. A Motion to pull item 11 was made by Council Member Wright and seconded by Mayor Hashmi. Motion carried, 7 ayes — 0 nays. 11. Award a bid to the lowest responsible bidder for construction of Phase I of the TWDB Drinking Water State Revolving Fund Loan for water line replacements. City Engineer Shawn Napier explained the city had received a low interest loan from the Texas Water Development Board for a Drinking Water State Revolving Fund in the amount of $3.4-million dollars. He said the loan would allow for replacement of 15 water lines from the City's Capital Improvement Project, and that three bids were received. Mr. Napier said the lowest bid was from McInnis Brothers Construction in the amount of $1,815,202.95, which was $200,000 lower than the other bids. Mr. Napier recommended the bid be awarded to McInnis Brothers Construction. Council Member Wright inquired about their work record and references of McInnis. Tom Pruitt of Hayter Engineering, told Council they were a nationwide company, that their financial background was good, that they had done several treatment plants and specifically referenced a 20-million dollar plant. A Motion to award the bid in the amount of $1,815,502.95 to McInnis Brothers Construction was made by Council Member Grossnickle and seconded by Council Member Drake. Motion carried, 7 ayes — 0 nays. 13. Approve a water service agreement with Paris Generation, L.P. Finance Director Gene Anderson answered questions by Mayor Hashmi with regard to the gallons of water, cubic feet and the cost associated with purification. A Motion to approve the agreement was made by Mayor Hashmi and seconded by Council Member Drake. Motion carried, 7 ayes — 0 nays. 14. Approve RESOLUTION NO. 2013-015: A RESOLUTION OF THE CITY COLTNCIL OF THE CITY OF PARIS, TEXAS; APPROVING AN APPLICATION FOR AN AUTOMOBILE BURGLARY & THEFT PREVENTION AUTHORIZING GRANT FOR CONTINUATION OF THE NORTHEAST TEXAS AUTO THEFT TASK FORCE; THE TOTAL OF THE GRANT IS EXPECTED TO BE $198,139.00 WITH A CASH MATCH FROM THE CITY TOTALING $49,744.00 ALONG WITH A __ 2 Regular Council Meeting Aprii 22, 2013 Page 3 $1,000.00 "IN-KIND" MATCH IN THE 2013-2014 POLICE BUDGET; AUTHORIZING THE EXECUTION OF ANY AND ALL DOCUMENTS NECESSARY FOR ACCEPTANCE AND IMPLEMENTATION OF SAID GRANT UPON NOTICE THEREOF; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND PROVIDING AN EFFECTIVE DATE. Mayor Hashmi asked Chief Hundley for a breakdown for the total grant amount of $248,883. Chief Hundley said approximately $98,000 was for personnel costs and the remainder was for two vehicles, telephones, data card service, and other supplies. He said the $47,000 cash match was for vehicle insurance and office space. Council Member Wright inquired about the number of auto theft cases per year. Chief Hundley said they had 37 cases in the last year and that the two detectives covered a nine county area. A Motion to approve this item was made by Mayor Hashmi and seconded by Council Member Drake. Motion carried, 7 ayes — 0 nays. 15. Approve ORDINANCE NO. 2013-015: AN ORDINANCE OF THE CITY COiJNCIL OF THE CITY OF PARIS, TEXAS, AMENDING SEC. 26-9 SENIORITY PAY, OF CHAPTER 26, POLICE, OF THE CODE OF ORDINANCES OF THE CITY OF PARIS, TEXAS TO ADD AN ADDITIONAL SENIORITY PAY STEP FOR OFFICERS WITH 3-4 YEARS' SERVICE WITH THE PARIS POLICE DEPARTMENT; AND OTHER MATTERS RELATED TO THE SAME; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE; AND DECLARING AN EFFECTIVE DATE. Mayor Hashmi referred to Section 26-9 items (a) 1-5 and asked about the percentage increase and decrease in dollars with regard to years of experience. Chief Hundley explained under Civil Service Law, the base pay for any rank had to remain the same. He further explained a beginning police officer was required to receive the same pay as an officer with more experience in the same position. Chief Hundley said turnover continued in the police department and that he had asked the manager to target two areas, because between 2001 and 2010 the department had lost 59 police officers. He said some had been through retirement, but there had been a large number of ofiicers leave the department who had been with the department between three and six years. Mayor Hashmi confirmed that the salary increase was a higher percentage for that group, because more officers left between the three and six year mark. Mayor Hashmi compared Section 26-9(d) of the ordinance to the memorandum, specifically that there was no captain position in the budget for 2012-2013, as was stated in the memorandum. Mr. Godwin said the increases and name change of positions were previously approved and the amendments to this section of the Code were reflecting those changes. A Motion to approve this item was made by Mayor Hashmi and seconded by Council Member Wright. Motion carried, 7 ayes — 0 nays. A Motion to approve the remainder of the Consent Agenda was made by Council Member Drake and seconded by Council Member Frierson. Motion carried, 7 ayes — 0 nays. �- 3 Regular Council Meeting April 22, 2013 Page 4 5. Approve the minutes from the City Council meeting on Apri18, 2013 6. Receive reports and/or minutes from the following boards, commissions, and committees: a. Paris Public Library Advisory Board (2-20-2013) b. Paris Economic Development Corporation (3-5-2013; 3-7-2013 and 3-14-2013) c. Historic Preservation Commission (3-25-2013 and 4-1-2013) d. Traffic Commission (3-5-2013) 7. Receive March monthly financial report. 8. Receive March drainage ditch maintenance report. 9. Receive dilapidated structure report. 10. Discuss possible future amendments to the City of Paris Charter. 12. Approve a mutual aid agreement between the Paris Fire Department and the Reno Volunteer Fire Department. 16. Approve ORDINANCE NO. 2013-016: AN ORDINANCE OF THE CITY COLTNCIL OF THE CITY OF PARIS, TEXAS, AMENDING THE TRAFFIC CONTROL MAP ADOPTED 1N SECTION 31-65(b), OF THE CODE OF ORDINANCES OF THE CITY OF PARIS, TEXAS; ESTABLISHING A STOP SIGN AT THE INTERSECTION OF CHERRY STREET AND 24T}� STREET NW STOPPING EAST AND WEST-BOUND TRAFFIC ON CHERRY STREET; MAKING OTHER F1NDINGS AND PROVISIONS RELATED TO THE SUBJECT; PROVIDING A REPEALER CLAUSE, A SEVERABILITY CLAUSE, A SAVINGS CLAUSE, A PENALTY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Regular Agenda 17. Discuss, conduct a public hearing and act on RESOLUTION NO. 2013-016: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PARIS, TEXAS, APPROVING AND AUTHORIZING A TAX ABATEMENT AGREEMENT WITH JAMES SKINNER CO.; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT; AND DECLARING AN EFFECTIVE DATE. PEDC Executive Director Steve Gilbert said that in December 2012 Skinner purchased the former Sara Lee facility with plans to invest $25,000,000 and create 393 jobs. He stated part of the local incentive package included property tax abatement and to date Skinner had spent $5,600,000. Mr. Gilbert said Skinner would continue to pay property taxes on the $5.6 million. (See Paris Texas Expansion Summary attached as Exhibit "A") Mr. Gilbert informed City Council that those present at the meeting were CEO Audie Keaton, CFO Shawn Bushouse, Plant � Regular Council Meeting April 22, 2013 Page 5 Manager Roger Coan, and Director of Engineering Kasey Floyd. Mr. Keaton expressed appreciation to the City Council and PEDC. He said the tax abatement was important to Skinner and that over the next eighteen months Skinner would bring life to the plant. Mr. Keaton said two lines of production would be moved to this plant the second week in May and that Skinner had partnered with a company that produced fruit for them, which will be produced in the plant. Mr. Keaton said Skinner's plans for Paris had grown since the company acquired the vacated Sara Lee facility in December. Mayor Hashmi told Mr. Keaton they were very happy to have Skinner as part of the community. Council Member Frierson thanked Skinner for their dedication in coming to Paris. Council Member Grossnickle welcomed Skinner to the community. Council Members expressed appreciation and willingness to work with Mr. Keaton and Skinner. 18. Receive and discuss Audit Report FY 2011-2012. Mr. Anderson stated that the City Charter required City Council select a qualified public accountant to conduct an independent audit of the City's financial records annually and required the finance director to prepare a complete financial report as the end of the fiscal year. He said the report included in their agenda packets met both requirements. Tom Hensel from McClanahan and Holmes reviewed a summary of the City's assets, balance sheet, revenue, expenditures, fund balances, water and sewer funds. A Motion to accept the audit report was made by Council Member Drake and seconded by Council Member Lancaster. Motion carried, 7 ayes — 0 nays. 19. Presentation regarding mosquito control. Paris-Lamar County Health Department Director Gina Prestridge explained that prevention of the West Nile virus had begun a month ago. She said they had partnered with the City of Paris, in that city employees had the dunks in their vehicles and were placing them where needed, and that a code enforcement officer was working an additional hour everyday also putting out mosquito dunks. Ms. Prestridge also said that city employee Ed Wayne Samis was in the process of becoming a licensed applicator, so that he could fog or spray for mosquitos. She added that Mr. Coe would start fogging the first week of May and would continue until Mr. Samis became licensed. 20. Discuss the May 11, 2013 bond election. Mayor Hashmi reminded everyone of the upcoming election and asked Council Members to encourage residents in their districts to vote in the election. 21. Receive report from Citizens' CIP committee. Mayor Hashmi said that he requested this item be placed on the agenda. He said he wanted to remind the committee of the general guidelines set by Council, which were that first preference should go to all industrial locations, that the next preference should be given to West 5 Regular Council Meeting April 22, 2013 Page 6 Paris and that the oldest lines needed to be considered for replacement. Mayor Hashmi also said that the Council wanted as many water and sewer lines replaced with the funds that would be available. Council Member Drake asked that any area that proposed a threat to public safety also be included on the priority list. Council Member Frierson urged anyone who did not understand, to please ask questions. Council Members Wright, Lancaster and Jenkins all said they were pleased with information that was being disbursed to citizens. 22. Discuss disannexation policy. Council Member Wright said those not getting full city services should either be disannexed or given some kind of relief on what they have to pay, or that they should be provided full services. Mayor Hashmi agreed with Council Member Wright. Council Member Grossnickle pointed out that those who had requested disannexation were getting water at a cheaper price and already had working functioning septic systems. He also said if they were offered sewer they might not elect to do so, because of the costs associated with laying the line and hooking up to the city sewer system. Mayor Hashmi inquired about the city talking to the appraisal district in an effort to reappraise properties that did not have full city services. City Attorney Kent McIlyar said the city could not advocate the case for a property owner, because there were other taxing entities. Council Member Frierson suggested that the city provide some sort of proof or affidavit reflecting that certain services were not provided by the city. Mr. McIlyar said that could be done if requested by a property owner, but the letter or affidavit could only be of a factual basis. Mr. Godwin explained that Council was going to be limited in their decision and that was whether or not to disannex. He said State Law required properties be valued at 100 percent of their value and required treatment of the same types of rate payer groups. Mr. Godwin said a policy would be presented to Council at the next meeting and if anyone had suggestions to please let him know prior to the next meeting. 23. Consider and approve future events for City Council and/or City Staff pursuant to Resolution No. 2004-081. Mr. Godwin reminded everyone of the groundbreaking ceremony for the 6tn and 24�n Street Project scheduled for May 2°d at 12:15 at PJC. Mr. Godwin also said May 27t" was a meeting date and holiday, so they would need to move their Council meeting from May 27t" to May 20t�', and would also canvass the election at that time. 24. Adjournment. There being no further business, a Motion to adjourn was made by Council Member Frierson and was seconded by Council Member Drake. Motion carried, 7 ayes — 0 nays. The meeting was adjourned at 6:55 p.m. JANICE ELLIS, CITY CLERK A.J. HASHMI, MAYOR �� EXHIBIT "A" , = - � 0 � � a o m � � c m � � � ... � ,:� m C'" 't1 � �� " ,tio 2 v��cn o�s a n� o N� �-• i� < � �, c c� � T n. ,��°.,, �°= �� a � a��o o� C7 0�0 � 3 � m•• �- d � °c °�. � C -� a- �+ o � w -, o� .�. � 7 �. ry (�9 �' � .�. ? 'U� cy9 �zy ��° � �. � ,� � o b ��� � nd� o y -� � � � ro � a � �, o � � � � � � � � � � � �� 0 � � w '+' �.. 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