14-BID AWARD FOR THE SOUTH COLLEGIATE DRIVE STREET PROJECT

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jnemo�andu�z TO: Mayor & City Council John Godwin, City Manager FROM: Shawn Napier, P.E., Directar of Engineering, Planning & Development SUBJECT: BID AWARD FOR THE S. COLLEGIATE DRIVE STREET PROJECT DATE: May 14, 2013 BACKGROIIND: The City of Paris City Council voted to sell certificates of obligation at the October 12th, 2009 City Council meeting, for the reconstruction of S. Collegiate Drive between Clarksville Street and Loop 286. The completed phase I project widened S. Collegiate Drive and realigned it from Big Sandy Creek bridge south to Loop 286. This project was done in coordination with the Texas Department of Transportation who realigned and widened Jefferson Road (FM 1507). The phase I construction project was closed at the November 14, 2011 City Council Meeting with a final project cost of $1,747,897.54. A total of $1,782,034.27 has been spent to date, which leaves $923,507 in account. The City Council approved a contract with Hayter Engineering at the February 25, 2013 City Council Meeting in the amount of $43,900 for the design of Phase II, which includes S. Collegiate Drive between Clarksville Street and the Big Sandy Creek bridge. STATUS OF ISSUE: Bids are going to be opened on May 16`h and City Council will be provided a recommendation and bid tabulation at the City Council meeting. This proposed project will include the complete roadway reconstruction of a portion of S. Collegiate Drive between the Big Sandy Creek bridge and the start of the five-lane roadway. A plant mix seal asphalt overlay is proposed for the existing five lane section of S. Collegiate Drive. Also included is a second entrance into the Police and Court Building and a 23 space parking lot for the Trail de Paris. BUDGET: This will be funded from the remaining certificates of obligation funds. RECOMMENDATION: Award a bid for the S. Collegiate Dr. Street project. 59