08-E Sodium HydroxideDate: September 4, 2002
To: Mayor & City Council
City of Paris
From: Herbert H. Campbell
Director of Utilities
Re: Bid Tabulation for Water Treatment Chemicals
Sodium Hydroxide
Sealed bids were received on September 3, 2002 for the furnishing and delivery of Sodium
Hvdroxide for use at the Water Treatment Plant.
Bids received:
Bidder: Bid price ($/ton): Spec Deviations:
Altivia S 239.78 None
Univar
$
247.00
None
Old World Industries
$
247.15
None
Harcros Chemicals
$
288.00
None
DPC Industries
$
288.35
None
Brenntag Southwest
$
295.00
None
Recommend that bid be awarded to lowest bidder: Altivia.
We presently buy from Harcros Chemical and pay $ 298.96 /ton.
This is a decrease in cost of $ 24,796.42- from current price for the next fiscal year.
Total estimated cost for this chemical for the next fiscal year is $ 100,467.82
HHC WW D:\C1AEMICAL\02\BIDTAB02.N0H Sep 4, 2002
City of Paris tltilities Department
CITY OF PARIS
UTILITIES DEPARTMENT
FOR FURNISHING LIOUID SODNM HYDROXIDE (50%)
REOUIREMENTS
IT IS ESTIMATED THAT 120,000 CALLONS (50%) SODIUM HPDR03ffDE WILL BE
REQLJIItED IN TfE OPERATION OF THE WATER TREATMENT PLANT DURING THE PERIOD
OCTOBER l, 2002 THROUGH SEPTEMBER 30, 2003.
AN EXACT QUANTITY CANNOT BE DETERMINED, BUT AN ESTIMATE IS GIVEN
ABOVE. QUANTITIES MAY BE INCREASED OR DECREASED TO MEET THE REQUII2EMENT
OF'I'fE OPERATIONS OF'I'fM PLANT DURING TfE PERIOD SHOWN ABOVE. A MINIMUM IS
NOT GUARANTEED.
A PURCHASE ORDER WII,L BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF THIS INVITATION TO BID.
THE BIDDER MAY CANCEL TfE CONTRACT AT TfE CONCLUSION OF THE PERIOD
SHOWN BY GTVING 60 DAYS PRIOR NOTICE IN WRITING.
SPECIFICATIONS
THE LIQUID SODNM HYDROJQDE (CAUSTIC SODA)(500/6) DELIVERED SHALL
CONFORM TO AW WA B501-93, STANDARD FOR SODIUM HYDROXIDE. M[JST BE NSF
APPROVED.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURNISHED BY BIDDER WHEN
REQUESTED TO DO SO BY THE CITY OF PARIS.
A STATEMENT AS TO TfE ORIGIN OF THE SUPPLIED PRODUCT SHALL BE FURNISHED
BY THE BIDDER WHEN REQUESTED TO DO SO BY TfIE CITY OF PARIS.
DELIVERIES
DELIVERIES TO BE MADE TO THE WATER TREATMENT PLANT.
DELIVERIES ARE TO BE MADE IN TRUCK LOAD LOTS OF APPR0XMMATELY 3000 TO
4000 GAI.LONS (50%).
DELIVERY TRUCK MUST BE CAPABLE OF SELF UNLOADING.
ROUTINE DELIVERIES MUST BE MADE WITHIN'I'FE HOURS OF 8:30AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELIVERY MUST BE M,%DE WITHIN THREE (3) DAYS
FOLLOWING A CONFII2MED REQUEST FOR EACH DELIVERY.
CERTIFTED WEIGHT TICKETS WII.L BE REQUII2ED FOR EACH LOAD SHOWING THE
EXACT AMOUNT DELIVERED.
BASIS OF AWARD
IT IS THE INTENTION OF TfE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS THE SPECIFICATIONS. HOWEVER, T14E
CITY OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALITY IN BIDDING AND TO AWARD Tfffi BID AS MAY BE ADVANTAGEOUS TO'IHE
CITY OF PARIS. PRICE/PAYMENT
PRICE IS TO BE DELIVERED PRICE, EXCLUSIVE OF ANY APPLICABLE TA}ES. BIDDER
IS HEREBY NOTIFIED THAT TfE CITY IS EXEMP'T FROM STATE AND LOCAL SALES TAXES.
OUR TAX EXEMPTION NUMBER IS I-75-6000535-9. A CERTIFICATE WII.L BE FURNISHED
UPON REQUEST.
ACTUAL DELIVERED PRICE OF EACH LOAD SHALL BE AD.TUSTED AS SHOWN IN
II.B.. PAGE vii OF AW WA SPECIFICAI'ION B501-93 WHEN NECESSARY
No orice c6an¢es, eaceot as stated above, mav be made for anv reason durina the term of t6e
contract
PAYMENT WII.L BE MADE WITHIN THIItTY (30) DAYS AFTER RECEIP'T AND
ACCEPTANCE OF THE PRODUCT.
OUALIFICATIONS OF BIDDERS
BIDS WILL BE CONSIDERED ONLY FROM MANLTFACTURERS OR TfEIIt AUTHORIZED
DISTRIBUTORS. THE AUTHORIZED DISTRIBUTORS MUST MAINTAIN A SUBSTANTIAL
STOCK OF THE PRODUCT BID AND MUST ACTIVELY ENGAGE IN THE SALE OF SUCH
PRODUCT. STOCK AND FACII,IT'IES MAY BE EXAMINED BY A REPRESENTATIVE OF THE
CITY OF PARIS AT ANY TIIvIE EITI-IER BEFORE AWARD IS MADE OR DURING THE LIFE OF
THE CONT'RACT.
UPON REQUEST, BIDDER WII,L FURNISH TO THE CITY OF PARIS, THE NAMES OF
THREE CITIES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FURNISHED.
HHC WW D:\CHEMICAL\02\BIDSPC02.NOH July 29, 2002