08-B Liquid Sulphur DioxideMEMORANDUM
City of Paris
Date: September 4, 2002
To: Mayor & City Council
City of Paris
From: Herbert H. Campbell
Director of Utilities
Utilities Department
Re: Bid Tabulation for Water Treatment Chemicals
Liquid Sulfur Dioxide
Sealed bids were received on September 3, 2002 for the furnishing and delivery of Li uid
Sulfur Dioxide for use at the Wastewater Treatment Plant.
Bids received were as follows:
Bidder: Bid price ($/ton): Spec Deviations:
Brennta2 Southwest $ 400.00 None
Harcros Chemicals
$
497.00
None
DPC Industries, Inc.
$
575.00
None
Recommend that bid be awarded to the low bidder: Brennta2 Southwest
We presently buy from: Brenntag Southwest and pay the same price.
Total estimated cost for this chemical for the next fiscal year is $ 24,000.00.
HHC WW D:\CHEMICAL\02TIDTAB02.S02 Sep 4, 2002
CITY OF PARIS
UTILITIES DEPARTMENT
BID SPECIH'ICATIONS
FOR FURNISHING LIOUID SULFUR DIOXIDE
IT IS ESTIIvfATED TAAT SIXTY (60) TONS OF LIQUID SULFUR DIOJd)DE WII,L BE
REQUIRED IN THE OPERATION OF THE WASTEWATER TREATMENT PLANT DURING THE
PERIOD OCTOBER 1, 2002 THROUGH SEPTEMBER 30, 2003.
EXACT QUANTITIES CANNOT BE DETERMINED, BUT AN ESTIIvfATE IS GIVEN ABOVE.
QUANI'ITIES MAY BE INCREASED OR DECREASED TO MEET THE REQUIItEMENT OF TfE
OPERATIONS OF THE PLANT DURING THE PERIOD SHOWN ABOVE. A MINIMUM IS NOT
GUARANTEED.
A PURCHASE ORDER WII,L BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF THIS INVITRTION TO BID.
THE BIDDER MAY CANCEL THE CONTRACT AT THE CONCLUSION OF TBE PERIOD
SHOWN BY GIVING 60 DAYS PRIOR NOTICE IN WRITING.
SPECIFICATIONS
SULFUR DIOXIDE DELIVERED SHALL CONFORM TO AW WA STANDARD B512-97.
ANALYSIS OF PRODUCT DELIVERED SHAI.L BE FURNISHED BY BIDDER WHEN
REQUESTED TO DO SO BY THE CITY OF PARIS.
A STATEMENT AS TO THE ORIGIN OF THE SUPPLIED PRODUCT SHALL BE FURNISHED
BY BIDDER WHEN REQUESTED TO DO SO BY THE CITY OF PARIS.
DELIVERIES
DELIVERIES TO BE MADE TO THE WASTEWATER TREATMENT PLANT.
DELIVERIES ARE TO BE MADE IN ONE-TON CYLINDERS. THE CITY OF PARIS WII.L
MAKE EVERY EFFORT TO ACCEPT DELIVERIES IN TRUCK LOAD LOTS.
DELIVERY TRUCK MUST BE CAPABLE OF SETTING CYLINDERS OFF TRUCK AND ON
TO OUR LOADING AREA SO WE CAN PICK IT UP WITH OUR CRANE.
ROUTINE DELIVERIES MUST BE MADE WITHIN THE HOURS OF 8:30AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELIVERY MIJST BE MADE WIT[-IIN THREE (3) DAYS
FOLLOWING A CONFIltMED REQUEST FOR EACH DELIVERY.
CERTIFIED WEIGHT TICKETS WII.L BE REQUII2ED FOR EACH LOAD SHOWING THE
EXACT AMOUNT DELIVERED.
BASIS OF AWARD
IT IS TBE INTENTION OF THE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS THE SPECIFICATIONS. HOWEVER, THE
CITY OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALITY IN BIDDING AND TO AWARD TfiE BID AS MAY BE ADVANTAGEOUS TO THE
CIT'P OF PARIS.
PRICE/PAYMENT
PRICE IS TO BE DELIVERED PRICE, EXCLUSIVE OF ANY APPLICABLE TAXES. BIDDER
IS HEREBY NOTIFIED THAT THE CITY IS EXEMPT FROM STATE AND LOCAL SALES TAXES.
OUR TAX EXEMP'ITON NUMBER IS 1-75-6000535-9. A CERTIFICATE WILL BE FURNISHED
UPON REQUEST. THERE SHALL BE NO PRICE INCREASE FOR ANY REASON DURING
THE CONTRACT PERIOD.
PAYMENT WII.L BE MADE WITHIN THIRTY (30) DAYS AFI'ER RECEIPT AND
ACCEPTANCE OF THE SULFUR DIOXIDE.
OUALIFICATIONS OF BIDDERS
BIDS WII.L BE CONSIDERED ONLY FROM MANUFACTURERS OR TI-IEII2 AUTHORIZED
DISTRIBUTORS. THE AUTHORIZED DISTRIBUTORS MUST MAINTAIN A SUBSTANTIAL
STOCK OF THE SULFI7R DIOJffDE BID UPON AND MUST ACTIVELY ENGAGE IN TfE SALE
OF SULFUR DIOXIDE. SUCH STOCK AND FACILITIES MAY BE EXAMINED BY A
REPRESENTATIVE OF THE CITY OF PARIS AT ANY TIME EITHER BEFORE AWARD IS MADE
OR DURING THE LIF'E OF THE CONTRACT.
UPON REQUEST, BIDDER WII,L FURNISH TO TI-IE CITY OF PARIS, THE NAMES OF
TFII2EE CITIES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FURNISHED.
HHC WW D:\CHEMICAL\02\BIDSPC02.S02 July 29, 2002