08-G Liquid AlumMEMORANDUM
City of Paris
Date: September 4, 2002
To: Mayor & City Council
City of Paris
From: Herbert H. Campbell
Director of Utilities
Utilities Department
Re: Bid Tabulation for Water Treatment Chemicals
Liquid Alum
Sealed bids were received on September 3, 2002 for the furnishing and delivery of
Liquid Alum for use at the WTP.
Bids received:
Bidder: Bid price ($/ton): Spec. Deviations:
General Chemical $ 125.00 None
Southern Ionics, Inc. $ 139.00 None
GEO Specialty Chemicals $ 208.19 None
Univar
$ 210.00 None
Recommend that bid be awarded to lowest bidder: General Chemical
We presently buy from General Chemical at $ 120.00 per ton.
This will be an estimated additional annual cost of $ 5,000.00 from the current price.
Total estimated cost for this chemical for the next fiscal year is $ 125,000.00.
HHC WW D:\CHEMICAL\02TIDTAB02.ALM Sep 4, 2002
CITY OF PARIS
UTILITIES DEPARTMENT
BID SPECIFICATIONS
FOR FURNISHING LIOUID ALUM (ALUMINUM SULFATE)
IT IS ES'I'IMATED THAT 1000 TONS OF DRY ALUM (APPROJQMATELY 390,000 GALLONS
AS LIQUID ALIJIv) WII,L BE REQUII2ED IN THE OPERATION OF THE WATER TREATMENT
PLANT DiJRING THE PERIOD OCTOSER 1, 2002 THROUGH SEPTEMBER 30, 2003.
EXACT QUANTITIES CANNOT BE DETERMINED, BUT ESTIMATES ARE GIVEN AS
SHOWN ABOVE. QUANTITIES MAY BE INCREASED OR DECREASED TO MEET THE
REQUII2EMENT OF THE OPERATIONS OF THE PLAiv'T DURING THE PERIOD SHOWN ABOVE.
A MINIMUM IS NOT GUARANTEED.
A PURCHASE ORDER WII.L BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF TEIIS INVITATION TO BID.
THE BIDDER MAY CANCEL THE CONTRACT AT THE CONCLUSION OF THE PERIOD
SHOWN BY GIVING 60 DAYS PRIOR NOTICE IN WRITING.
SPECIFICATIONS
LIQUID ALLTM DELIVERED SHALL CONFORM TO AWWA 13403-93, STANDARD FOR
LIQUID ALUM. QUALITY SFIALL BE "TECHNICAL" GRADE AND MUST BE NSF APPROVED.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURNISHED BY BIDDER WHEN
REQUESTED TO DO SO BY THE CITY OF PARIS.
A STATEMENT AS TO THE ORIGIN OF THE SUPPLIED PRODUCT SHALL BE FURNISHED
BY THE BIDDER WFIEN REQUESTED TO DO SO BY THE CITY OF PARIS.
APPR03QMATE ANALYSIS IS 17 % AL203, 8.15 % AL203 SOLUTION, 525 # DRY
ALUM/GALLON.
DELIVERIES
DELIVERIES TO BE MADE TO THE WATER TREATMENT PLANT.
DELIVERIES ARE TO BE MADE IN TRUCK~,OAD LOTS OF APPRO}dMATELY 4500
GALLONS (AS A LIQUID).
DELIVERY TRUCK MLIST BE CAPABLE OF SELF UNLOADING IF NECESSARY.
HOWEVER, COMPRESSED AIIZ TO ASSIST IN TfE UIdI.OADING WII,L BE PROVIDED BY TfE
CITY OF PARIS WHENEVER POSSIBLE.
ROUTINE DELIVERIES MiJST BE MADE WITFIIN THE HOURS OF 8:30AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELIVERY MUST BE MADE WIT'HIN THREE (3) DAYS
FOLLOWING A CONFII2MED REQUEST FOR EACH DELIVERY.
CERTIF'IED WEIGHT TICKETS WII,L BE REQUII2ED FOR EACH LOAD SHOWING THE
EXACT AMOUNT DELIVERED.
BASIS OF AWARD
IT IS THE INTENTION OF THE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS TFE SPECIFICATIONS. HOWEVER, THE
CITY OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALITY IN BIDDING AND TO AWARD THE BID AS MAY BE ADVANTAGEOUS TO THE
CITY OF PARIS.
PRICE/PAYMENT
PRICE IS TO BE DELIVERED PRICE, EXCLUSIVE OF ANY APPLICABLE TAXES.
BIDDER IS HEREBY NOTIFIED THAT THE CITY IS EXEMPT FROM STATE AND LOCAL SALES
TAXES. OUR TAX EXEMPTION NUMBER IS 1-75-6000535-9. A CERTIFTCATE WII.L BE
FURNISHED UPON REQUEST. THERE SHALL BE NO PRICE INCREASES FOR ANY REASON
DURING THE CONTRACT PERIOD.
PAYMENT WII,L BE MADE WITHIId THII2TY (30) DAYS AFTER RECEIPT AND
ACCEPTANCE OF THE ALUM.
OUALIFICATIONS OF BIDDERS
BIDS WILL BE CONSIDERED ONLY FROM MANUFACTURERS OR TI-IEIIt
AUTHORIZED DISTRIBUTORS. THE AUTHORIZED DISTRIBUTORS MUST MAINTAIN A
SUBSTANTIAL STOCK OF THE ALUM $ID UPDN AND Iv1IJST ACTIVELY ENGACsE IN Tfffi
SALE OF ALUM. SUCH STOCK AND FACII,ITIES MAY BE EXAMINED BY A REPRESENTATIVE
OF THE CITY OF PARIS AT ANY TIME EITHER BEFORE AWARD IS MADE OR DURING THE
LIFE OF THE CONTRACT.
UPON REQUEST, BIDDER WII.L FURNISH TO THE CITY OF PARIS, THE NAMES OF
TfIItEE CITIES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FCiRNISHED.
HAC WW D:\CHEMICAL\02\BIDSPC02.ALM July 29, 2002