08-D Fluosolicic AcidMEMORANDUM
City of Paris Iltilities Department
Date: September 4, 2002
To: Mayor & City Council
City of Paris
From: Herbert H. Campbell
Director of Utilities
Re: Bid Tabulation for Water Treatment Chemicals
Fluosilicic Acid
Sealed bids were received on September 4, 2001 for the furnishing and delivery of
Fluosilicic Acid for use at the Water Treatment Plant.
Bids received:
Bidder: Bid price ($/2al): Spec Deviations:
Harcros Chemicals $ 1.86 None
Pennco, Inc. $ 3.01 None
Southwest Chemical $ 3.32 None
Recommend that bid be awarded to the low bidder. Harcros Chemical.
We presently buy from Pennco, Inc. and pay $3.35 per gallon.
This is an estimated savings of $ 22,350.00 from the current price for the next fiscal year.
Total estimated cost for this chemical for the next fiscal year is $ 27,900.00.
HHC WW D:\CHEMICAL\02\BIDTAB02.FA Sep 4, 2002
CITY OF PARIS
UTILITIES DEPARTMENT
BID SPECIFICATIONS
FOR FURNISHING FLUOSILICIC ACID
IT IS ESTIMATED THAT 15,000 GALLONS OF FI.UOSII,ICIC ACID (AS 23% SOLUTION)
WII.L BE REQUII2ED IN THE OPERATION OF THE WATER TREATMENT PLANT DURING THE
PERIOD OCTOBER 1, 2002 THROUGH SEPTEMBER 30, 2003.
EXACT QUANTITY CANNOT BE DETERMINED, BUT AN ESTIMATE IS GIVEN ABOVE.
QUANTITIES MAY BE INCREASED OR DECREASED TO MEET TFE REQUII2EMENT OF THE
OPERATIONS OF THE PLANT DURING THE PERIOD SHOWN ABOVE. A MINIMUM IS NOT
GUARANTEED.
A PURCHASE ORDER WII,L BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF THIS INVITATION TO BID.
THE BIDDER MAY CANCEL THE CONTRACT AT THE CONCLUSION OF THE PERIOD
SHOWN BY GIVING 60 DAYS PRIOR NOTICE IN WRITING.
SPECIFICATIONS
FLUOSILICIC ACID DELIVERED SHALL CONFORM TO AWWA B703-94, AND B703A-97,
STANDARDS FOR FI.UOROSILICIC ACID. (23% SOLUTION) AND M[JST BE NSF APPROVED.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURNISHED BY BIDDER WHEN
REQUESTED TO DO SO BY THE CITY OF PARIS.
A STATEMENT AS TO THE ORIGIN OF TfiE SUPPLIED PRODUCT SHALL BE FURNISHED
BY BIDDER WHEN REQUESTED TO DO SO BY TfE CITY OF PARIS.
DELIVERIES TO BE MADE TO THE WATER TREA'fMENT PLANT.
DELIVERIES ARE TO BE MADE IN BULK QUANTITIES. ORDER SIZES MAY VARY FROM
400 TO 1000 GALLONS OF 23% FI.UOSII.ICIC ACID SOLUTION.
DELIVERY VEHICLE MUST BE ABLE TO PUT LIQUID INTO OUR TANK. (1000 GALLON
TANK, APPROX. 6' HIGH WITH BASE 1' ABOVE GROUND LEVEL.)
It
ROUTINE DELIVERIES M[JST BE MADE WITHIN THE HOURS OF 8:30AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELIVERY MLJST BE MADE WIT'HIN THREE (3) DAYS
FOLLOWING A CONFII2MED REQUEST FOR EACH DELIVERY.
CERTIFIEED WEIGHT TICKETS WII,L BE REQUIltED FOR EACH LOAD SHOWING THE
EXACT AMOUNT DELIVERED.
BASIS OF AWARD
IT IS THE INTENTION OF THE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS TfqE SPECIFICATIONS. HOWEVER, THE
CITY OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALITY iN BIDDING AND TD -AWARD THE $ID AS MAY BE ADVANTtlGEOUS TO THE
CIT1' OF PARIS.
PRICE/PAYMENT
PRICE IS TO BE DELNERED PRICE, EXCLUSIVE OF ANY APPLICABLE TAXES. BIDDER
IS HEREBY NOTIFIED THAT THE CITY IS EXEMP'C FROM STATE AND LOCAL SALES TAXES.
OUR TAX EXEMPTION NUMBER IS 1-75-6000535-9. A CERTIFTCATE WII,L BE FURNISHED
UPON REQUEST. THERE SHAI.L BE NO PRICE INCREASES FOR ANY REASON DURING THE
CONTRACT PERIOD.
PAYMENT WII,L BE MADE WITHIN THIRTY (30) DAYS AFTER RECEIP'T AND
ACCEPTANCE OF THE PRODUCT.
OUALIFICATIONS OF BIDDERS
BIDS WII,L BE CONSIDERED ONLY FROM MANUFACTURERS OR TEEIIt AUTHORIZED
DISTRIBUTORS. THE AUTHORIZED DIS'IRIBUTORS MUST MAINTAIN A SUBSTANITAL
STOCK OF THE PRODUCT BID UPON AND MUST ACTIVELY ENGAGE IN THE SALE OF THE
PRODUCT. SUCH STOCK AND FACIId'I'IES MAY 8E EXAMINED BY A REPRESENTATIVE OF
THE CITY OF PARIS AT ANY TIIv1E EITI-IER BEFORE AWARD IS MADE OR DURING THE LIFE
OF THE CONTRACT.
UPON REQUEST, BIDDER WII.L FURNISH TO TFIE CITY OF PARIS, 'I'FIE NAMES OF
THREE CITIES TO WHOM THE PitDDIICT $ID iS PRESENTLY BEING FURNISHED.
HHC WW D:\CHEMICAL\02\BIDSPC02.FA July 29, 2002