08-H Hydrated LimeMEMORANDUM
City of Paris tltilities Department
Date: September 4, 2002
To: Mayor & City Council
City of Paris
From: Herbert H. Campbell
Director of Utilities
Re: Bid Tabulation for Water Treatment Chemicals
Hydrated Lime
Sealed bids were received on September 3, 2002 for the furnishing and delivery of
Hvdrated Lime for use at the Water Treatment Plant.
Bids received:
Bidder: Bid price ($/ton): Spec Deviations:
Texas Lime Companv $ 115.00 Baned) None
Texas Lime Companv
$ 85.25
(Bulk)
None
Austin White Lime
$ 118.18
(Bagged)
None
Austin White Lime
$ 95.18
(Bulk)
None
Southwest Chemicals
$ 200.00
(Bagged) (Only)
None
Recommend that bid be awarded to: Texas Lime Companv for both baned and bulk
deliveries. We presently buy from Texas Lime at the same prices. Total estimated cost
for this chemical for the next fiscal year is: $ 40,662.50.
HHC WW D:ACHEMICAL\02TIDTAB02.LIM Sep 4, 2002
CITY OF PARIS
UTILITIES DEPARTMENT
FOR FURNISHING HYDRATED LIME
REOUIREMENTS
IT IS ESTIMATED THAT FOUR HCJNDRED AND FIFTY (450) TONS OF HYDRATED LIME
(BULK) AND TWENTY (20) TONS (BAfiGED) WII,L BE REQUIRED IN TfE OPERATION OF TfE
WATER TREATMENT PLANT DURING THE PERIOD OCT. 1, 2002 THROUGH SEPT. 30,2003.
EXACT QUANTI'I'IES CANNOT BE DETERMINED, BUT ESTIMATES ARE GIVEN AS
SHOWN ABOVE. QUANTITIES MAY BE INCREASED OR DECREASED TO MEET THE
REQUIItEMENT OF THE OPERATIONS OF THE PLANT DURIN('i THE PERIOD SHOWN ABOl/E.
A MINIM[JM IS NOT GUARANfEED.
A PURCHASE ORDER WII,L BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF THIS INVITATION TO BID.
THE BIDDER MAY CANCEL THE CONTRACT AT THE CONCLUSION OF THE PERIOD
SHOWN BY GIVING 60 DAYS PRIOR NOTICE IN WRITING.
HYDRATED LIlv4E DELIVERED SHALL CONFORM TO AW WA STANDARD B202-93. MUST
BE NSF APPROVED.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURNISHED BY BIDDER WHEN
REQUESTED TO DO SO BY THE CITY OF PARIS.
A STATEMENT AS TO THE ORIGIN OF THE SUPPLIED PRODUCT SHALL BE FURNISHED
BY BIDDER WHEN REQUESTED TO DO SO BY THE CITY OF PARIS.
DELIVERIES
DELIVERIES TO BE MADE TO THE WATER TREAT'MENT PLANT. DELIVERIES ARE TO
BE MADE IN TRUCK LOAD LOTS OF APPROXIMATELY 20 TONS EACH.
BAGGED LIME SHALL BE FURNISHED IN 50# BAGS. TfEY SHALL BE PLACED ON FOUR-
WAY WOOpEN PALLETS AND LOADED TO FACILITATE OUR UNLOADING FROM THE SIDE
OF YOUR TRUCK WITH A FORK LIFT. BULK LIME WII.L BE SHIPPED IN A TRUCK CAPABLE
OF SELF UNLOADING. OUR LIIv1E SILO SYSTEM WII,L ASSIST IN THE UNLOADING WHEN
NECESSARY.
ROUTINE DELIVERIES MUST BE MADE WITHIN THE HOURS OF 8:30AM TO 3:30PM,
MONDAY THAOUGH FRIDAY. DELIVERY MUST BE MADE WIT'HIN THREE (3) DAYS
FOLLOWING A CONFIIZMED REQUEST FOR EACH D~,'I,IVERY.
CERTIFIED WEIGHT TICKETS WII.L BE REQUII2ED FOR EACH LOAD SHOWING THE
EXACT AMOUNT DELIVERED.
BASIS OF AWARD
IT IS TfE INTENTION OF THE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS THE SPECIFTCATIONS. HOWEVER, THE
CITY OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALITY IN BIDDING AND TO AWARD THE BID AS MAY BE ADVANTAGEOUS TO THE
CITY OF PARIS.
4RICElPAYMENT
PRICE IS TO BE DELIVERED PRICE, EXCLUSIVE OF ANY APPLICABLE TAXES. BIDDER
IS HEREBY NOTIFIED THAT THE CITY IS EXEMP'C FROM STATE AND LOCAL SALES TAXES.
OUR TAX EXEMPTION NUMBER IS 1-75-6000535-9. A CERTIFICATE WII,L BE FURNISHED
UPON REQUEST. THERE SHALL BE NO PRICE INCREASES FOR ANY REASON DURING THE
CONTRACT PERIOD..
ALL PALLETS FURNISHED SHOULD BE ON AN EXCHANGE BASIS. WE WII.L NOTE ALL
DAMAGED PALLETS ON THE DELIVERY TICKET AT TIME OF DELIVERY.
PAYMENT WII,L BE MADE WI'IIIIN THIRTY (30) DAYS AFTER RECEIPT AND
ACCEPTANCE OF THE HYDRATED LIME.
OUALIFICATIONS OF BIDDERS
BIDS WII,L BE CONSIDERED ONLY FROM MANUFACTURERS OR TI-IEIR AUTHORIZED
DISTRIBUTORS. THE AUTHORTZED DISTRIBUTORS MIJST MAINTAIN A SUBSTANTIAL
STOCK OF HYDRATED LIIvfE BID UPON AND MUST ACTIVELY ENGAGE IN THE SALE OF
HYDRATED LIlVIE. SUCH STOCK AND FACILITIES MAY BE EXAMINED BY A
REPRESENTATIVE OF THE CTI'1' OF PARIS AT ANY TIIvIE EITfER BEFORE AWARD IS MADE
OR DURING TfE LIFE OF THE CONTRACT.
UPON REQUEST, BIDDER WII,L FURNISH TO THE CITY OF PARIS, THE NAMES OF
THREE CITIES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FURNISHED.
HHC WW D:\CHEMICAL\02\13IDSPC02.LIM July 29, 2002