08-J Powdered Activated CarbonMEMORANDUM
City of Paris
Date: September 4, 2002
To: Mayor & City Council
City of Paris
From: Herbert H. Campbell
Director of Utilities
Utilities Department
Re: Bid Tabulation for Water Treatment Chemicals
Powdered Activated Carbon
Sealed bids were received on September 3, 2002 for the furnishing and delivery of
Powdered Activated Carbon for use at the Water Treatment Plant.
Bids received:
Bidder: Bid price ($/lb.): Spec Deviations:
NORIT Americas Inc. $ 0.3790 Deliverv 7-10 davs ARO
*See below
Southwest Chemical $ 0.3895 None
Altivia Corporation
US Filter-Westates Carbon
$ 0.517 None
$ 0.620 None
Recommend that bid be awarded to low bidder: Norit Americas Inc. We presently buy
from Norit Americas, Inc. at $0.39 /lb.
This will be an estimated savin s of $ 880.00 on this chemical during the next fiscal year.
Total estimated cost for this chemical for the next fiscal year is: $ 30,320.00.
Spec Deviations as to deliverv is not a problem. Spec called for 3 davs. We will iust
plan farther ahead.
Southwest Chemical Services (Formerlv Central Garden and Pet) failed to make a
deliverv in the past and we had to call on Norit, who made prompt deliverv.
HHC WW D:ACHEMICAL\02\BIDTAB02.PAC Sep 4, 2002
CITY OF PARIS
UTILITIES DEPARTMENT
BID SPECIFICATIONS
FOR FURNISHING POWDERED ACTIVATED CARBON
IT IS ESTIMATED THAT 80,000 LBS. OF POWDERED ACfIVATED CARBON WII,L BE
REQUII2ED IN TfE OPERATION OF TfIE WATER TREATMENT PLANT DURING TfE PERIOD
OCTOBER 1, 2002 THROUGH SEPTEMBER 30, 2003.
AN EXACT QUANTITY CANNOT BE DETERMINED, BUT AN ESTIMATE IS GIVEN
ABOVE. QUANTITIES MAY BE INCREASED OR DECREASED TO MEET TfE REQUII2EMENT
OF TfE OPERATION$ OF TfE PLANT DURING TfiE PERIOD SHOWN ABOVE. A MINIMUM IS
NOT GUARANTEED.
A PURCHASE ORDER WII.L BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF THIS INVITATION TO BID.
TfE BIDDER MAY CANCEL TfE CONTRACT AT TfE CONCLUSION OF TfIE PERIOD
SHOWN BY GIVING 60 DAYS PRIOR NOTICE IN WRITING.
POWDERED ACTIVATED CARBON DELIVERED SHAI,L CONFORM TO AWWA B600-96.
MUST BE NSF APPROVED.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURNISHED BY BIDDER WHEN
REQUESTED TO DO SO BY TfE CITY OF PARIS.
A STATEMENT AS TO TI-IE ORIGIN OF TfE SUPPLIED PRODUCT SHALL BE FURNISHED
BY BIDDER WHEN REQUESTED TO DO SO BY'I'fE CITY OF PARIS.
DELIVERIES TO BE MADE TO TfE WATER TREATMENT PLANT.
DELIVERIES ARE TO BE MADE IN BULK LOTS OF APPR03RMMATELY 20,000 POUNDS
PER LOAD. UNLOADING FACII;ITIES ARE ON SITE.
ROUTINE DELIVERIES M[IST BE MADE WI'I'[-IIN TfE HOURS OF 8:30AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELIVERY MUST;BE MADE WITFIIN THREE (3) DAYS
FOLLOWING A CONFIItMED REQUEST FOR EACH DELIVERY.
CERTIFIED WEIGHT TICKETS WII,L BE REQUIRED FOR EACH LOAD SHOWING TfE
EXACT AMOUNT DELIVERED.
BASIS OF AWARD
IT I$ THE INTENTION OF TfE CITY OF PARIS TO AWARD THIS CONTRACT ON TfE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS TfE SPECIFICATIONS. HOWEVER, TfE
CITY OF PARIS RESERVES TfE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALITY IN BIDDING AND TO AWARD TfE BID AS MAY BE ADVANTAGEOUS TO TfE
CITY OF PARIS.
PRICE IS TO BE DELIVERED PRICE, EXCLUSIVE OF ANY APPLICABLE TA?ES. BIDDER
IS HEREBY NOTIFIED THAT TfE CITY IS EXEMP'C FROM STATE AND LOCAL SALES TAXES.
OUR TAX EXEMPTION NUMBER IS 1-75-6000535-9. A CERTIFICATE WII,L BE FURNISHED
UPON REQUEST. THERE SHAI,L BE NO PRICE INCREASES FOR ANY REASON DURING
THE CONTRACT PERIOD.
PAYMENT WII.L BE MADE WITHIN THIItTY (30) DAYS AFI'ER RECEIPT AND
ACCEPTANCE OF TfE POWDERED ACTIVATED CARBON.
OUALIFICATIONS OF BIDDERS
BIDS WII.L BE CONSIDERED ONLY FROM MANUFACTURERS OR TfEIIt AUTHORIZED
DISTRIBUTORS. TfE AUTHORIZED DISTRIBUTORS MUST MAINTAIN A SUBSTANTIAL
STOCK OF TfE POWDERED ACTIVATED CARBON BID UPON AND MLTST ACTIVELY
ENGAGE IN TfE SALE OF POWDERED ACTIVATED CARBON. SUCH STOCK AND FACII.ITIES
MAY BE EXANIINED BY A REPRESENTATIVE OF TfE CITY OF PARIS AT ANY TIlvfE EITfER
BEFORE AWARD IS MADE OR DURING TfIE LIFE OF TfE CONTRACT.
UPON REQUEST, BIDDER WII,L FURNISH TO TfE CITY OF PARIS, TfE NAMES OF
THREE CITIES TO WHOM TfE PRODUCT BID IS PRESENTLY BEING FURNISHED.
HI-IC WW D:\CHEMICAL1021BIDSPC02.PAC July 29, 2002
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