08-A PolyacrylamideMEMORANDUM
City of Paris
Date: September 4, 2002
To: Mayor & City Council
City of Paris
From: Herbert H. Campbell
Director of Utilities
Utilities Department
Re: Bid Tabulation for Water Treatment Chemicals at Wastewater
Treatment Plant Polyacrylamide (PAM)
Sealed bids were received on September 3, 2001 for the furnishing and delivery of
Polvacrlvamide (PAM) for use at the Wastewater Treatment Plant for ATAD de-watering.
Bid received:
Bidder: Bid price ($/lb.): Spec Deviations:
Fort Bend Services $ 1.15 None
Altivia $ 1.15 None
Recommend that bid be awarded to: Fort Bend Services . We presently buy this
product from Fort Bend Services and pay the same price.
Total estimated cost for this chemical for the next fiscal year is: $ 23,000.00.
HHC WW D:\CHEMICAL\02\BIDTAB02.PAM Sep 4, 2002
CITY OF PARIS
UTILITIES DEPARTMENT
BID SPECIFICATIONS
FOR FURNISHINC LIpUID CATIONIC POLYACRYI.AMIDE EMULSION
(FLOCCULANT AID)
REOUII2EMENTS
IT IS ESTIMATED THAT 20.000 LBS. OF LIOUID CATIONIC POLYACRYLAMIDE
EMULSION WII.L BE REQUIltED IN THE OPERATION OF THE WASTEWATER TREATMENT
PLANT DURING THE PERIOD OCTOBER 1, 2002 THROUGH SEPT'EMBER 30,2003. THIS
PRODUCT IS USED IN THE DE-WATERING OF SLUDGE. ROTARY DRUM THICKENERS ARE
USED TO THICKEN (DE-WATER) THE SLUDGE AFCER THE INJECTION OF T[-IIS POLYMER.
AN EXACT QUAN'CITY CANNOT BE DETERMINED, BUT AN ESTIMATE IS GIVEN
ABOVE. QUANfI'I'IES MAY BE INCREASED OR DECREASED TO MEET THE REQUIItEMENT
OF THE OPERATIONS OF THE PLANT DURING THE PERIOD SHOWN ABOVE. A MINIMIJM IS
NOT GUARANTEED.
A PURCHASE ORDER WII.L BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF THIS INVITATION TO BID.
THE BIDDER MAY CANCEL THE CONTRACT AT THE CONCLUSION OF THE PERIOD
SHOWN BY GIVING 60 DAYS PRIOR NOTICE IN WRITING.
WE PRESENTLY USE SUPERFLOC G1596R WHICH IS FURNISHED TO US BY CYTEC
INDUSTRIES, P.O. BOX 60062, CHARLOTTE, NC 28260-0062. THE PRODUCT BID MUST BE
EQUAL OR SUPERIOR TO THIS PRODUCT.
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURNISHED BY BIDDER WfEN
REQUESTED TO DO SO BY THE CITY OF PARIS.
A STATEMENT AS TO THE ORIGIN OF THE SUPPLIED PRODUCT SHALL BE FURMSHED
BY BIDDER WHEN REQUESTED TO DO SO BY THE CTTY OF PARIS.
DELIVERIES
DELIVERIES TO BE MADE TO TfiE WASTEWATER TREATMENT PLANT
APPROXIMATELY 5 MII,ES NORTH OF THE CITY OF PARIS, TEXAS ON U.S. HIGHWAY 271.
DELIVERIES ARE TO BE MADE IN LOTS OF APP1t03IMATELY I800 POiJNDS PER
SHIPMENT. SHIPMENT SHOULD BE MADE IN FIFI'Y-FIVE (55) GALLON DRUMS ON FOUR-
WAY WOODEN PALLETS. TFERE SHALL NOT BE MORE THAN TWO DRUMS ON ANY
PALLET. THE DELIVERY TRUCK SHALL BE CAPABLE OF SETTING A LOADED PALLET ON
THE DOCK AT GROUND LEVEL.
ROUTINE DELIVERIES M[JST BE MADE WITHIN THE HOURS OF 8:30AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELIVERY MUST BE MADE WITHIN THREE (3) DAYS
FOLLOWING A CONFII2MED REOUEST FOR EACH DELIVERY.
BASIS OF AWARD
IT IS TfqE INTENTION OF TfE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS THE SPECIFICATIONS. HOWEVER, TfE
CITY OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMAL,ITY IN BIDDING AND TO AWARD THE BID AS MAY BE ADVANTAGEOUS TO THE
CITY OF PARIS.
PRICE IS TO BE DELIVERED PRICE, EXCLUSIVE OF ANY APPLICABLE TAXES. BIDDER
IS HEREBY NOTIFIED THAT THE CITY IS EXEMPT FROM STATE AND LOCAL SALES TAXES.
OUR TAX EXEMPTION NUMBER IS 1-75-6000535-9. A CERTIFICATE WII,L BE FURNISHED
UPON REQUEST. THE PRICE MAY NOT BE INCREASED FOR ANY REASON DURING THE
TERM OF THE CONTRACT.
PAYMENT WII.L BE MADE WITHIN THIRTY (30) DAYS AF'IBR RECEIP'T AND
ACCEPTANCE OF THE PRODUCT BID.
OUALIFICATIONS OF BIDDERS
BIDS WILL BE CONSIDERED ONLY FROM MANUFACTURERS OR TfEIIt AUTHORIZED
DISTRIBUTORS. THE AUTHORIZED DISTRIBUTORS MUST MAINTAIN A SUBSTANTiAL
STOCK OF THE PRODUCT BID UPON AND MUST ACTIVELY ENGAGE IN THE SALE OF THE
PRODUCT BID UPON. SUCH STOCK AND FACII.ITIES MAY BE EXAMINED BY A
REPRESENTATIVE OF TfiE CITY OF PARIS AT ANY TIIviE EITHER BEFORE AWARD IS MADE
OR DURING THE LIFE OF THE CONTRACT.
UPON REQUEST, BIDDER WII,L FURNISH TO TfE CITY OF PARIS, THE NAMES OF
THREE CITIES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FURNISHED.
HHC WW D:\CHEMICAL\02\BIDSPC02PAM July 29, 2002