08-F Potassium PermanganateMEMORANDUM
City of Paris tltilities Department
Date: September 4, 2002
To: Mayor & City Council
City of Paris
From: Herbert H. Campbell
Director of Utilities
Re: Bid Tabulation for Water Treatment Chemicals
Potassium Permanganate
Sealed bids were received on September 3, 2002 for the furnishing and delivery of
Potassium Perman2anate for use at the Water Treatment Plant.
Bids received:
Bidder: Bid price Spec Deviations:
Carus Chemical $ 1.4346 None
Univar $ 1.45 None
Harcros Chemicals $ 1.69 None
Brenntag Southwest $ 1.75 None
Recommend that bid be awarded to: Carus Chemicals
We presently buy from Vopak USA at: $ 1.43 / lb.
This would be an increase of 92.00 for the next fiscal year.
Total estimated cost for this chemical for the next fiscal year is:
$ 28,692.00.
HHC WW D:\CHEMICAL\02\BIDTAB02.PPM Sep 4, 2002
CITY OF PARIS
UTILITIES DEPARTMENT
BID SPECIFICATIONS
FOR FURNISHING POTASSNM PERMANGANATE
REOUIItEMENT5
IT IS ESTIMATED THAT 20,000 LBS. OF POTASSIUM PERMANGANATE WII.L BE
REQUIRED IN THE OPERATION OF THE WATER TREATMENT PLANT DURING THE PERIOD
OCTOBER 1, 2002 THROUGH SEPTEMBER 30, 2003.
EXACT QUANTITIES CANNOT BE DETERMINED, BUT ESTIMATES ARE GIVEN AS
SHOWN ABOVE. QUANTITIES MAY BE INCREASED OR DECREASED TO MEET THE
REQUII2EMENT OF THE OPERATIONS OF THE PLANT DURING THE PERIOD SHOWN ABOVE.
A MINIM[JM IS NOT GUARANTEED.
A PURCHASE ORDER WII,L BE AWARDED TO THE SUCCESSFUL BIDDER AS A RESULT
OF THIS INVITATION TO BID.
THE BIDDER MAY CANCEL THE CONTRACT AT TfE CONCLUSION OF TfE PERIOD
SHOWN BY GIVING 60 DAYS PRIOR NOTICE IN WRITING.
POTASSIUM PERMANGANATE DELIVERED SHALL CONFORM TO AWWA B603-93, AND
B603a-97, STANDARD FOR POTASSIiJM PERMANGANATE. GRADE TO BE FURNISHED SHALL
BE "FREE-FLOWING." MUST BE NSF APPROVED
ANALYSIS OF PRODUCT DELIVERED SHALL BE FURNISHED BY BIDDER WHEN
REQUESTED TO DO SO BY THE CITY OF PARIS.
PRODUC T BID MUST BE MANUFACTURED BY CARUS.
DELIVERIES
DELIVERIES TO BE MADE TO THE WATER TREATMENT PLANT.
DELIVERIES ARE TO BE MADE IN 110 LB. (OR LESS) CONTAINERS LOADED ON FOUR
WAY PALLETS THAT CAN BE UNLOADED OFF TI3E TRUCK WITH OUR FORKLIFT.
APPROXIMATELY 2200 LBS. WILL BE ORDERED AT A TIIvIE.
ROUTINE DELIVERIES M[JST BE MADE WITHIN THE HOURS OF 8:30AM TO 3:30PM,
MONDAY THROUGH FRIDAY. DELIVERY MUST BE MADE WITHIN THREE (3) DAYS
FOLLOWING A CONFIRIv1ED REQUEST FOR EACH DELIVERY.
CERTIFIED WEIGHT TICKETS WILL BE REQUJRED FOR EACH LOAD SHOWING TfiE
EXACT AMOUNf DELIVERED.
BASIS OF AWARD
IT IS THE INTENTION OF THE CITY OF PARIS TO AWARD THIS CONTRACT ON THE
BASIS OF LOWEST DELIVERED PRICE THAT MEETS THE SPECIFTCATIONS. HOWEVER, THE
CITY OF PARIS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE ANY
INFORMALITY IN BIDDING AND TO AWARD THE BID AS MAY BE ADVANTAGEOUS TO
THE CITY OF PARIS.
PRICE IS TO BE DELIVERED PRICE, EXCLUSIVE OF ANY APPLICABLE TAXES. BIDDER
IS HEREBY NOTIFIED THAT TI-IE CITY IS EXEMPT FROM STATE AND LOCAL SALES TAXES.
OUR TAX EXEMP'TION NUMBER IS 1-75-6000535-9. A CERTIFICAT'E WILL BE FURNISHED
UPON REQUEST. THERE SHALL BE NO PRICE INCREASES FOR ANY REASON DURING
THE CONTRACT PERIOD.
PAYMENT WII.L BE MADE WITHIN TfIIRTY (30) DAYS AFTER RECEIPT AND
ACCEPTANCE OF THE POTASSIUM PERMANGANATE.
OUALIFICATIONS OF BIDDERS
BIDS WII.L BE CONSIDERED ONLY FROM MANUFACTURERS OR TfEIIt AUTHORIZED
DISTRIBUTORS. THE AUTHORIZED DISTRIDUTORS MUST MAINTAIN A SUBSTANTIAL
STOCK OF THE POTASSIUM PERMANGANATE BID UPON AND MUST ACTIVELY ENGAGE IN
THE SALE OF POTASSIUM PERMANGANATE. SUCH STOCK AND FACILI'I'IES MAY BE
EXAMINED BY A REPRESENTATIVE OF THE CITY OF PARIS AT ANY TIIvIE EITI-IER BEFORE
AWARD IS MADE OR DURING THE LIFE OF THE CONTRACT.
UPON REQUEST, BIDDER WII,L FURNISH TO THE CITY OF PARIS, TfE NAMES OF
THREE CITIES TO WHOM THE PRODUCT BID IS PRESENTLY BEING FURNISHED.
HHC WW D:\CHEMICAL\02\BIDSPC02.PPM July 29, 2002